Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kelly Piliouras

Los Angeles,CA

Summary

Accomplished professional in business operations with proven expertise in enhancing executive productivity and organizational efficiency at Paramount and NFL Media. Specializes in executive schedule management and relationship building, streamlining operations, and fostering inter-departmental communication. Demonstrated success in project collaboration and cost-saving vendor negotiations, embodying dependability and strategic decision-making.

Overview

10
10
years of professional experience

Work History

Executive Assistant

Paramount
07.2020 - Current
  • Deliver exceptional organizational support to the EVP of Creative Marketing and SVP of Design at Paramount Streaming, enabling executive focus on high-level strategic initiatives fostering company growth.
  • Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Streamline executive communication by managing emails, phone calls, and scheduling appointments.
  • Support executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Serve as a liaison between departments to facilitate effective communication throughout the company.
  • Enhance productivity by organizing travel arrangements and coordinating accommodations for executives using Concur and CWT Travel.
  • Assist in the development of company policies and procedures, contributing to a more organized work environment.
  • Collaborate on special projects to improve overall business operations within the organization efficiently.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements via Concur for executive team and senior management group.
  • Handled confidential and sensitive information with discretion and tact.

Executive Assistant

NFL Media
07.2018 - 05.2020
  • Supported 6 Vice Presidents within NFL Digital Media
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Coordinated travel arrangements, ensuring seamless logistics for executives attending various NFL events and conferences.
  • Handled confidential and sensitive information with discretion and tact.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated conferences and monthly meetings.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Collaborated on special projects to improve overall business operations within the organization efficiently.

Executive Assistant and Accounts Payable

Legal & General Investment Management America
07.2014 - 05.2018
  • Supported the CFO, Head of HR and Head of Investment Operations
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Served as the Accounts Payable Coordinator, using DocLink to process all monthly invoices including routing to the right approver, initiate check requests for vendors, quarterly invoices and any other payments needed
  • Selected as a Featured Panelist representing Legal & General Investment Management America for a Defined Contribution Forum
  • Collaborated on special projects to improve overall business operations within the organization efficiently.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
  • Handled confidential and sensitive information with discretion and tact.
  • Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.


Education

Bachelor of Arts - Communications Study, Broadcast Journalism

Grand Valley State University
Allendale, MI
05.2012

Skills

Operating Procedures

Invoice Preparation

Correspondence and Memo drafting

Decision-Making

Calendar and Scheduling Software

Team Coordination

Work Prioritization

Team Leadership

Relationship Building

Honest and Dependable

Executive Schedule Management

AR/AP and Expense Reimbursement (Doclink, Concur)

Timeline

Executive Assistant

Paramount
07.2020 - Current

Executive Assistant

NFL Media
07.2018 - 05.2020

Executive Assistant and Accounts Payable

Legal & General Investment Management America
07.2014 - 05.2018

Bachelor of Arts - Communications Study, Broadcast Journalism

Grand Valley State University

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Kelly Piliouras