Kelly Roska
Summary
Accomplished Executive Administrative Assistant at Star Painting And Wallcovering Of Skippack, adept in information confidentiality and calendar management. Excelled in streamlining operations, enhancing team productivity by 30%, and fostering robust client relationships through exceptional customer service. Demonstrated expertise in event coordination and maintaining schedules, contributing to significant project completion efficiency and inter-departmental communication. Driven and resourceful administrative professional with 2+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
Executive Administrative Assistant
Star Painting And Wallcovering Of Skippack
04.2022 - Current
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Scheduled appointments and handled calenders for senior leadership.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
- Organized and updated schedules for executives.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Streamlined office operations by implementing efficient filing systems and managing executive calendars.
- Fostered a positive work environment by addressing employee concerns and facilitating team-building activities.
- Answered high volume of phone calls and email inquiries.
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Daycare Assistant Teacher
Victory Early Education
01.2017 - 03.2020
- Maintained accurate records of attendance, incident reports, meal counts, and other essential documentation as required by state regulations or center policies consistently.
- Ensured child safety by maintaining a clean, organized, and hazard-free facility at all times.
- Arrived at assigned areas on time, prepared, and ready to work.
- Sanitized dishes, tabletops, toys, and frequently touched surfaces to prevent spreading of germs.
- Managed daily routines efficiently to maintain a consistent schedule for students, promoting optimal time management skills in young learners.
- Documented and reported behavior issues or accidents to parents, minimizing future problems.
- Assisted children with regular handwashing and wiped down hard surfaces often to minimize germ spread.
- Maintained effective schedule balance between rest periods, active play, and instruction.
- Supported students'' emotional growth by fostering a nurturing, inclusive, and respectful classroom atmosphere.
Specialty Sales Representative
Whole Foods Market Inc
03.2011 - 02.2016
- Delivered exceptional customer service, resulting in increased repeat business and client satisfaction.
- Expanded market share for specialty products through effective communication and negotiation skills.
- Maintained an in-depth understanding of industry regulations, ensuring compliance and minimizing potential risks for the company.
- Played an integral role in the launch of new products, collaborating with internal teams to ensure successful implementation and market penetration.
- Streamlined internal processes for improved efficiency, allowing for more time spent on direct client interactions and relationship-building efforts.
- Negotiated favorable contract terms with vendors, ultimately reducing costs without sacrificing quality or performance outcomes.
- Provided expert product knowledge to clients, addressing their unique needs and offering tailored solutions.
- Collaborated with cross-functional teams to develop innovative solutions, enhancing product offerings and driving sales growth.
Education
Bachelor of Science - Sociology And Nutrition
West Chester University of Pennsylvania
West Chester, PA06.2008
Skills
- Customer Service
- Information confidentiality
- Meeting planning
- File Management
- Calendar Management
- Master calender management
- Event Coordination
- Documentation And Reporting
- Social Media Management
- Maintaining Schedules
Timeline
Executive Administrative Assistant
Star Painting And Wallcovering Of Skippack
04.2022 - Current
Daycare Assistant Teacher
Victory Early Education
01.2017 - 03.2020
Specialty Sales Representative
Whole Foods Market Inc
03.2011 - 02.2016
Bachelor of Science - Sociology And Nutrition
West Chester University of Pennsylvania
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