Kelly Schmitz
Roland,IA
Summary
Accomplished Administrative Assistant with a proven track record at Roland-Story School District, showcasing exceptional organizational and proofreading skills. Expert in managing sensitive information and streamlining communication processes. Achieved a seamless coordination of district-wide events and programs, enhancing operational efficiency and fostering professional relationships.
Administrative professional prepared for role. Skilled in managing confidential communications, coordinating complex schedules, and handling administrative tasks. Demonstrates strong focus on team collaboration and adaptability to changing needs. Known for reliability and strong organizational skills.
Overview
7
7
years of professional experience
Work History
Administrative Assistant to the Superintendent
Roland-Story School District
04.2023 - Current
- Maintain confidentiality of sensitive information by adhering to district privacy policies.
- Manage filing system, enter data and complete clerical tasks. Proof reading of materials before publishing. Update district website as needed. Coordination of staff wide incentives and recognition.
- Purchasing agent for maintenance and district wide needs. Manage process from request to submittal for payment.
- Assist coworkers, staff members, parents, and students with tasks on daily basis via phone, email, and in person.
- Responsible for creation and distribution of district newsletter five times per year.
- Serve as secretary and oversee financial transactions and promotion of Roland-Story Education Foundation.
- Manage phone and email correspondence and handle incoming and outgoing mail and faxes.
- Manager of home school program for 90 students and their families.
Administrative Assistant to the Athletic Director
Roland-Story School District
05.2018 - Current
- Oversight and maintenance of district wide activity calendar with collaboration with superintendent, building principals, activities director and club sponsors. Navigate and foresee conflicts to insure successful events and communication. Entering of data on electronic calendar.
- Manage paper and electronic filing systems by routing various documents for athletic and activity participation, formerly with paper documents, and now using Bound.
- Purchasing agent for athletic/activity items as directed by the athletic director. Manager of entire process from receiving requests, purchase order creation, to the matching of invoices and submittal to finance for payment.
- Scheduled officials and referees for sporting events, oversight of contracts for completion.
- Event coordination for weekly competitions and special events. Creation of programs for events. Coordination of hospitality for events, as needed.
- Counting of gate and concession funds after events. Deposits of funds into appropriate accounts.
- Creation of end of season awards and recognition for teams as needed by seasonal coaches.
Administrative Assistant to the Principal
Roland-Story School District
05.2018 - 06.2023
- Managed sensitive information with discretion while maintaining confidentiality of student records, personnel files, and administrative issues brought to the attention of the Principal.
- Purchasing of items via teacher requisitions for classroom needs and overall school use.
- Maintenance of daily announcement board and social media accounts for maximum communication to students and parents.
- Inventory maintenance of classroom textbooks.
- Management of staff passes and principal's daily calendar.
- Facilitated smooth daily operations in the school office through meticulous attention to detail in record keeping and document preparation.
- Contributed to successful event planning for various school functions such as graduation ceremonies, parent-teacher conferences, and staff development days.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Education
Bachelor of Science - Public Administration
Upper Iowa University
Fayette05-2009
Associate of Science - Administrative Legal Secretary
North Iowa Area Community College
Mason City, IA05-1998
Skills
- Strong organization
- Proofreading proficiency
- Records management
- Calendar management
- Problem-solving
- Customer service
Timeline
Administrative Assistant to the Superintendent
Roland-Story School District
04.2023 - Current
Administrative Assistant to the Athletic Director
Roland-Story School District
05.2018 - Current
Administrative Assistant to the Principal
Roland-Story School District
05.2018 - 06.2023
Bachelor of Science - Public Administration
Upper Iowa University
Associate of Science - Administrative Legal Secretary
North Iowa Area Community College
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