Hi, I’m
Kelly Thomas
Sanford,FL
Summary
Successful Executive Assistant with 15+ years of experience in providing top notch support to C-Suite Executives. Enhance executive effectiveness by providing information, management support; and professionally representing executive leadership to public sector. Proven track record of delivering high-quality work on time. Also, HRBP with 5+ years of experience in strategic human resources planning, management consulting, organizational development, and change management. Partner with senior executives to provide critical leadership to new ventures, accelerate growth, revitalize non-performing operations, and deliver strong financial results. In addition, oversee and manage all financial operations for US employees and process bi-weekly payroll within HRIS system. Also, oversee Talent Acquisition and employee lifecycle from initiation to execution. Providing excellent service to the employees and clients around the Globe is an honor and a privilege. I strive to be the reason someone smiles every day!
Overview
18
years of professional experience
1
Certification
Work History
JeunesseLake Mary, FL
Executive Assistant/HRBP
07.2021 - 11.2023
Job overview
- Assist CHRO in daily tasks - payroll reports, executive calendar management, public speaking events, represented CHRO in her absence, QC communications, formal written communications for all emails and Global announcements, legal contracts, mouthpiece for all orders carried throughout company, personal assistance with needs - paying bills, cleaning, prepping office/home daily, picking up son from school, booking personal appointments, etc.
- Run and prep bi-weekly payroll for US (Approx. 300 employees) - oversee all financial operations within HRIS system (ADP)
- Director of Talent Acquisition (Completely revamped process flow - created customized Welcome Guides, agendas, offer letters, job descriptions, coordinate training with hiring manager, contracts, welcome letters) - work directly with hiring managers on each opening to anticipate their role specific needs.
- Change Management (Completely oversee all change management within the company)
- New Hire Orientation and Tours
- Employee Lifecycle from Initiation to Execution
- HRIS Management (US)/Global Master Database (Global)
- Conflict Resolution (PIP's if needed)
- Global Communications and Initiatives
- Develop and implement human resources strategies aligned with the overall business strategy
- Create and maintain strong relationships with key business leaders across the organization
- Partner with hiring managers to develop effective recruiting, retention, and succession planning strategies
- Develop and monitor performance management systems and processes
- Implement policies and procedures to ensure compliance with local, state, and federal laws and regulations
- Establish and maintain strong partnerships with external vendors
- Collaborate with the legal department to ensure compliance with labor regulations
- Lead the payroll and finance operations of the organization, including budgeting, forecasting, and financial analysis
- Develop and implement strategies to improve employee engagement and retention
- Manage the end-to-end recruitment process for various roles, from sourcing, screening, interviewing to onboarding
- Develop recruitment strategies to source and evaluate qualified candidates
- Collaborate with hiring managers to determine job requirements and competencies
- Utilize applicant tracking systems (ATS) to track progress of recruitment process
- Administer benefits programs, including health, dental, vision, and 401k plans
- Conduct training sessions to ensure compliance with HR policies and procedures
- Develop and maintain strong relationships with external partners, such as recruitment agencies, and benefit providers
- Manage and monitor the administration of benefits programs, such as health insurance, pension plans and other employee benefits
Team Solutions Dental Sanford, FL
Executive Assistant to CEO
09.2020 - 06.2021
Job overview
- Supported C-Suite executives (CEO, Director of Business Development, Director of Operations) in daily operations by providing administrative assistance and scheduling meetings and appointments
- Coordinated and managed travel itineraries, including comprehensive preparation of all associated documents
- Executive level calendar management
- Monitored and tracked executive’s activities, including client communications and project status
- Handled confidential and sensitive information with discretion and respect for privacy
- Assisted in the preparation of documents for meetings, conferences and executive presentations
- Provided general office management to ensure smooth running of the organization
- Interacted with clients, customers and vendors to ensure satisfactory relations
- Responded to inquiries from internal and external customers in a timely manner
- Developed and maintained highly organized filing systems, databases and spreadsheets for C-Suite executives
LighthouseAnchorage, AK
Director of Operations/MD
03.2012 - 06.2019
Job overview
- Managed staff, including training, performances, and onboarding/offboarding
- Established and maintained strong relationships with customers, suppliers, and other stakeholders
- Directed and coordinated activities to maximize operational effectiveness
- Established and maintained effective operational systems and processes to ensure efficient operations
Halff AssociatesFort Worth , TX
Executive Assistant
02.2006 - 03.2012
Job overview
- Provided high level administrative and executive support to senior executives in a fast paced, dynamic environment
- Developed and maintained systems for tracking and organizing key information and documents
- Managed complex calendars, travel arrangements, and expense reports for executives
- Drafted and edited reports, correspondence, and presentations for senior executives
- Coordinated meetings and events, including planning, logistics, and catering
- Monitored and responded to emails, phone calls, and other communications in a timely manner
- Acted as a liaison between executives and other departments, vendors, and stakeholders
- Developed and maintained filing systems, databases, and spreadsheets to track and store information
- Ensured all tasks and assignments were completed accurately and in a timely manner
Education
Indiana University EastRichmond, IN
from Nursing
Indiana Area Senior High SchoolRichmond, IN
from Music
Skills
- Executive Calendar Management
- HRIS Database Management
- Performance Management
- Talent Acquisition
- Communications
- Payroll
- Employee Lifecycle
- Employee Retention
- Consultant
- Confidentiality
- Problem Solving
- Strong Leadership
- Conflict Resolution
Certification
- Lean Six Sigma - Greenbelt Certified
- SHRM HR Certification
- Graduate with Honors/Valedictorian
References
References available upon request.
Timeline
Executive Assistant/HRBP
Jeunesse
07.2021 - 11.2023
Executive Assistant to CEO
Team Solutions Dental
09.2020 - 06.2021
Director of Operations/MD
Lighthouse
03.2012 - 06.2019
Executive Assistant
Halff Associates
02.2006 - 03.2012
Indiana University East
from Nursing
Indiana Area Senior High School
from Music
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