Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kelly Waggoner

Fort Worth

Summary

Experienced in providing high-level administrative support to executives, ensuring seamless daily operations. Utilizes advanced organizational skills and meticulous attention to detail to manage schedules, travel arrangements, and correspondence effectively. Demonstrates a track record of leveraging strong interpersonal skills and discretion to build trust and maintain confidentiality in all interactions.

Overview

20
20
years of professional experience

Work History

Senior Executive Assistant and Office Manager

Federal Aviation Administration, (FAA), DOT
01.2023 - Current
  • Manage extremely difficult travel arrangements for Engineering Services
  • Manage and maintain complex calendars
  • Schedule, plan and coordinate meetings and conferences
  • Compose and prepare correspondence that is often confidential in nature
  • Work in CASTLE, the FAA’s time keeping program for all engineers in Engineering Services
  • Maintain the National Wireless Program (NWP) for all employees, managers, in office and field engineers
  • Privacy Management
  • Work in AITS, the program for transferring property
  • Plan functions, in all facets, in detail
  • Execute Purchase Requests (PR) in a program, PRISM, for all employees in Engineering Services, for all purchases.
  • Managed the “Hoteling” area, where field engineers who come into the office to work temporarily
  • Office Supplies Management
  • Strong Written and Verbal skills
  • Strong Attention to Detail
  • Extreme Organizational Skills
  • Maintained visitors coming to the FAA through security
  • Managed and Reserved Conference Rooms
  • Processed all incoming and outgoing mail
  • Coordinated executive schedules, ensuring efficient time management and prioritization of tasks.
  • Developed and maintained comprehensive filing systems for critical documents and confidential information.
  • Organized company events and meetings, enhancing team engagement and promoting a positive workplace culture.
  • Streamlined administrative processes, resulting in improved operational efficiency and reduced turnaround times.
  • Mentored junior administrative staff, fostering skill development and promoting best practices in office management.
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for [Number] executives.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Created regular reports and updated internal databases.

Senior Executive Assistant and Office Manager

Barg & Henson CPAs
01.2021 - 12.2022
  • Administer tasks for the CEO including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential in nature
  • Create Excel spreadsheets and PowerPoint presentations for monthly budget meetings
  • All company Electronic Filing of Tax Returns
  • All processing of Tax Returns
  • Office Management
  • Privacy Management
  • Accounts Payable
  • Accounts Receivable
  • Any and all company deposits
  • Plan company functions, in all facets, in detail.
  • Human Resources Administration. HIPAA Certified, Onboarding, HRAFs, I9s, Criminal Background Checks
  • Maintain all payroll records including PTO and Sick Leave.
  • Enforce policies and procedures regarding time recording and payroll.
  • Coordinated executive schedules, ensuring optimal time management and prioritization of tasks.

Senior Executive Assistant, Office Management

ALCON Labs.
08.2018 - 12.2020
  • Manage extremely difficult travel arrangements, completing expense reports, including other department expense reports.
  • Extreme privacy management (Gatekeeping) for GM.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the GM of Fort Worth North Manufacturing, including those of a sensitive or confidential nature.
  • Assist in completing critical aspects of deliverables with a hands-on approach, including manufacturing Purchase Orders (PO), invoicing, tour guides of Manufacturing Plant.
  • Administer tasks, including extremely active calendars, meetings, manufacturing and engineering events, from initial planning to execution, including facility set-up and catering.
  • Create Excel spreadsheets and PowerPoint presentations.
  • Answer telephones and direct calls
  • Manage and maintain all office supplies
  • Create Preventative Maintenance Plans for the Production line.
  • Create Job Plans for the Production line.
  • Work Order Review and Approval
  • Engineering Change Orders Overview, Paginating and Archiving
  • Manage footwear, eyewear, lab coats, and locker assignments for 600+ associates.
  • Completed and Current on Multiple Mandatory Alcon Training Courses

Senior Executive Assistant

InterConnect-Wiring
02.2010 - 05.2018
  • Executive Assistant to the CEO
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action (in consultation with the CEO as appropriate).
  • Assist in completing critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks.
  • Manage extremely difficult travel arrangements, completing expense reports, including other departmental expense reports.
  • Extreme privacy management (Gatekeeping) for Corporate Level.
  • Administer tasks, including extremely active calendars, meetings, and company wide events, from initial planning to execution.
  • Create Excel spreadsheets and PowerPoint presentations as needed for various meetings, both internally and Externally.
  • Maintain departmental budgets.
  • Enforce policies and procedures regarding time recording and payroll, (ADP).
  • Aide in monitoring on-going contracts to assure conformance with the terms and conditions, ITAR conformance, FMS monies expenditures, on-time payment, and ensure completion of Requirement prior to closeout. FMS monies being Foreign Military – approved Federal Government lending loans to Foreign Governments through stringent analysis of secured foreign secured records.
  • Gather, evaluate, and analyze data (using current and historical data) to develop quotes for the U.S. Government, Foreign Governments, and Lockheed Martin. Interact with purchasing and production to maintain accuracy of estimating database.
  • Perform debt to income and analysis to approve lending to companies for Manufacturing proprietary F-15, F-16, F-22 and F-35 parts.

Economist / State Auditor

United States Federal Government
02.2005 - 01.2009
  • Economist for a joint program with the Department of Labor and the Department of the Treasury.
  • Federal Government Security Clearance.
  • Extrapolated and evaluated statistics to produce the GNP (Gross National Product), PPI (Producer Price Index) and the CPI (Consumer Price Index). These statistics were gathered on a monthly basis and were audited (benchmarked) prior to delivering to the various Governmental Agencies. As part of the analysis, annual State Benchmarking/Auditing reviews were performed.
  • Conducted CES (Current Employment Statistics) training courses for the BLS (Bureau of Labor Statistics).
  • Supervised 5 states, over 40 MSAs (Metropolitan Statistical Areas), and over 50 employees.
  • Leaving as a GS-12

Education

Bachelor of Economics/Finance -

University of Texas
Austin, TX

Master Studies - Economics

University of Texas
Arlington, TX

Skills

  • Solid experience in the following programs:
  • Excel
  • Word
  • PowerPoint
  • Access
  • Outlook
  • Adobe
  • Thomson Reuters Tax Software
  • SharePoint
  • CASTLE
  • ADP
  • PRISM (PR’s)
  • AITS (Property Management)
  • Notary

Timeline

Senior Executive Assistant and Office Manager

Federal Aviation Administration, (FAA), DOT
01.2023 - Current

Senior Executive Assistant and Office Manager

Barg & Henson CPAs
01.2021 - 12.2022

Senior Executive Assistant, Office Management

ALCON Labs.
08.2018 - 12.2020

Senior Executive Assistant

InterConnect-Wiring
02.2010 - 05.2018

Economist / State Auditor

United States Federal Government
02.2005 - 01.2009

Master Studies - Economics

University of Texas

Bachelor of Economics/Finance -

University of Texas

Similar Profiles

CREATE PROFILE
Kelly Waggoner