KELLY WAGNER
Harvest,AL
Summary
Dedicated and hardworking professional seeking a full-time position that offers professional challenges to utilize strong interpersonal skills, excellent time management, and problem-solving abilities. Known for dependability and quick learning, thrives in a team environment and excels at managing multiple priorities with a positive attitude. Always willing to take on additional responsibilities to ensure team success and achieve collective goals.
Overview
34
34
years of professional experience
1
1
Certification
Work History
Executive Assistant / Office Manager
Alabama Court Reporting
07.2022 - Current
- Handle confidential and sensitive information with discretion and tact.
- Provide high-level administrative support to executives, court reporters, affiliates, and attorneys
- Utilize advanced software for document preparation, report generation, and efficient access to case-related information
- Performed regular inventory audits to track office supply stock
- Responsible for organization and management of files, including confidential court records, exhibits, and databases.
- Manage video uploads for attorney clients, facilitated zoom meetings, and coordinated internal programs
- Optimize productivity through efficient management of schedules, tasks, and resources
- Ensure timely preparation of professional correspondence and prompt response to customer inquiries.
Clerical/ Registrar
Huntsville City Schools
03.2021 - 07.2022
- Reviewed records and documentation for data integrity, accuracy, and compliance with policies and standards.
- Efficiently managed preparation and dissemination of necessary paperwork such as transcripts, records, and additional documents for graduating students or those opting to transfer/withdraw.
- Ensured seamless interaction between students, parents, district administrators, HCS staff, and external agencies
- Monitored premises security, screened visitors, and issued passes to authorized personnel
- Managed documentation processes for office activities while ensuring confidentiality.
- Ensured efficient management of enrollment and attendance records via utilization of PowerSchool and Raptor systems.
- Ensured accuracy of records by regularly updating computer system with relevant information.
- Assisted students and parents by linking them with relevant resources.
Assistant Director, Director Summer & Extended Care
Ford’s Chapel Learning Center
08.2005 - 01.2021
- Spearheaded and directed Summer and Extended Day program, handling all aspects of daily operations
- Wrote policies and procedures kept teachers and parents informed on platforms
- Achieved substantial cost savings by researching grants and educational offers.
- Maintained adherence to DHR licensing standards to create secure educational setting
- Oversaw smooth running of large-scale childcare center (100+ students and, managing staff (20+) and ensuring effective communication
- Implemented effective staff development and training initiatives to improve team capabilities and program excellence.
- Enhanced student engagement and learning outcomes by effectively scheduling educational activities, programs, and departmental events
- Facilitated professional development sessions focused on classroom management, differentiated instruction methods, and assessment strategy improvement.
- Successfully managed budget allocations for staffing, supplies, materials, and equipment procurement.
- Safeguarded premises through continuous surveillance of security cameras and entry points.
- Oversaw recruitment, hiring, and onboarding process for new educators to maintain high-quality teaching staff.
Bookkeeper
DMC Tax Service
08.2004 - 08.2005
- Maintained accurate financial records by recording invoices, payments, and reconciling books using QuickBooks
- Ensured secure storage of confidential records while maintaining data integrity
- Tracked and organized business expenses, while maintaining and updating bank statements
- Identified and resolved financial inconsistencies, consistently maintaining precise reporting.
Inside Sales Manager
New Age Electronics
03.1994 - 05.2001
- Built strong client relationships by maintaining consistent communication and providing exceptional customer service.
- Communicated with clients through electronic means and telephone to understand and fulfill their requirements, thus expanding relationships by implementing cross-selling techniques.
- Increased customer loyalty and improved retention rates by promptly resolving client concerns with tailored solutions.
- Forged long-term partnerships with manufacturing firms, distributors, and customers.
- Proactively resolved challenges with valued clientele, resulting in strengthened partnerships and an expanded base of recurring customers.
- Produced timely pre-sales quotes, supplied samples, and addressed any challenges
- Diligently tracked and amplified the sales pipeline to ensure continuous generation of potential leads and prospects.
Administrative Assistant
Avex Electronics
09.1992 - 09.1994
- Collaborated with Material Directors, Commodity Managers, and Buyers by entering purchase orders, sales orders, and preparing detailed reports for analysis.
- Executed various duties including administration, finance management, and customer service.
- Managed order fulfillment to meet delivery deadlines
- Arranged meetings, created graphs and charts, and drafted professional memos and letters while maintaining meticulous filing.
- Effectively communicated essential data to off-site locations via ProComm and Hayes Ultra Modem
- MRP Experience in Material Control / Expediting
Plans and Controls Junior Specialist
Unisys Corporation
10.1990 - 02.1992
- Enhanced team productivity by streamlining processes and implementing efficient workflow strategies.
- Collected and organized data into database system
- Performed cost and schedule performance analysis, working closely with Proposal Managers to problem solve.
Education
Bachelor - Business & Human Resources Management
Athens State University
Athens, AL 05.2001
Skills
- Initiative-taking self-starter
- Team Leadership
- Information confidentiality
- Software Knowledge
- Problem-Solving
- Time Management
- Meticulous attention to detail
- Office Management
- Multitasking
- Strong Problem Solver
- Computer Skills (Microsoft, online platforms, Quickbooks)
Certification
- Notary State of AL, 2027
- AED, First Aide, CPR certified
- OSHA Certified
CERTIFICATE:
- Program Management in Defense System
- Achievement Award for Outstanding Performance Unisys Corporation
- Problem Solving and Decision Making
- Business Listening Skills / Shipley's Writing Course Avex Electronics
- Excellent Customer Service - New Age Electronics
Accomplishments
- Successfully implemented programs to increase student numbers
- Achieved cost savings through effectively reaching out to industries to help lower costs.
- Supervised team of 20 staff members.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeLocation Preference
HybridRemoteOn-SiteImportant To Me
Healthcare benefitsCompany CultureCareer advancementLanguages
English
Timeline
Executive Assistant / Office Manager
Alabama Court Reporting
07.2022 - Current
Clerical/ Registrar
Huntsville City Schools
03.2021 - 07.2022
Assistant Director, Director Summer & Extended Care
Ford’s Chapel Learning Center
08.2005 - 01.2021
Bookkeeper
DMC Tax Service
08.2004 - 08.2005
Inside Sales Manager
New Age Electronics
03.1994 - 05.2001
Administrative Assistant
Avex Electronics
09.1992 - 09.1994
Plans and Controls Junior Specialist
Unisys Corporation
10.1990 - 02.1992
Bachelor - Business & Human Resources Management
Athens State University
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