Kelsey Cook

Assist in maintaining efficient financial and operational processes for more than 8 facilities throughout the United States.

Accounts Payable

• Process all incoming invoices.
• Process expense reports.
• Reconcile vendor statement.
• Create and issue purchase orders to vendors.
• Vendor setups.
• Code all AP to proper GLs.
• Manage all purchase cards and fuel cards.
• Run weekly missing purchase card receipts.
• Ensure month close is accurate.
• Work with the AP team to make corrections.
• Review and follow up on open POs.

Accounts Receivable

• Keep track of rate adjustments.
• Setup new customers.
• Setup new billing activities.
• Generate invoices.
• Understand customer contracts.
• Work with AR team on past due invoices.
• Manage pass thru revenue.
• Track pass-thru labor efficiently.
• Enter daily tonnage.
• Work on monthly and annual reconciliation.
• Track Customer POs and WOs.

• Assisted firm partner in cases related to Personal Injury, Medical Malpractice, and Insurance Recovery.
• Typed, formatted, edited, and finalized court filing documents via e-file and with the attorney service.
• Arranged timely distribution of legal correspondence to clients, witnesses, and court authorities.
• Process vendor invoices and attorney's expense reports.
• Organized and scheduled various meetings and telephone conferences.
• Efficiently maintained an organized calendar for the attorney's schedule.
• Prepared Microsoft Word, PowerPoint, and Excel spreadsheets for attorney presentations.
• Provided client correspondence regarding case management.

• Assist visitors and answer phone calls.
• Managed the onboarding process for new employees, including coordinating drug screening.
• Accurately inputted vendor invoices into the QuickBooks system.
• Identified and resolved missing receipts and discrepancies on company credit cards.
• Maintained accurate records of credit card charges in QuickBooks.
• Completed and submitted credit applications for potential vendor accounts.
• Conducted reconciliation of month-end reports.
• Maintained responsibility for processing weekly payroll.
• Supported financial manager in various special projects.