Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Kelsey Overton

Imbler,OR

Summary

Dynamic and highly communicative Payroll and Human Resources professional promoting more than 8 years of expertise in payroll life cycle transactions, multi-state payroll, tax code, compliance requirements and employment law. An action-oriented professional with extensive experience in reviewing and correcting records, processing payments and payroll reporting. Expertise in employee life cycle transactions, identifying problems, performing detailed data analysis and implementing solutions. Offering talents in UKG payroll and timekeeping software, cultivating lasting relationships, remarkable recordkeeping skills, problem solving and outstanding work ethic.

Overview

8
8
years of professional experience
1
1
Certification

Work History

HRIS Systems Support Manager

Woodgrain
07.2023 - Current
  • Managed data migration projects during acquisitions or mergers, ensuring smooth transfer of employee information into the centralized HRIS system.
  • Reduced errors in payroll processing by integrating the HRIS system with third-party payroll providers.
  • Developed comprehensive training programs for HR & Payroll staff, leading to improved utilization of the HRIS platforms. Continual support of 4,500+ employees and managed staff of 3 direct reports.
  • Served as the primary point of contact and subject matter expert between payroll, finance and HR staff, maintaining strong relationships to facilitate smooth weekly transactions.
  • Ensured data security by implementing strict access controls and monitoring user activity within the system.
  • Collaborated with the finance department to ensure accurate allocation of funds for employee compensation and benefits packages. Resolve general ledger discrepancies with finance department.
  • Evaluated emerging trends in human resources technology, recommending innovative solutions that aligned with organizational goals and objectives.
  • Applied data analysis to tasks, identifying business challenges and designing potential operational enhancements.
  • Provided technical support to end-users, addressing issues promptly and maintaining high levels of customer satisfaction (employees & HR/Payroll end users).

Payroll Manager

Woodgrain
08.2022 - 07.2023
  • Coordinate with HR managers weekly on payroll and timekeeping functions
  • Supervising all payroll staff (3 direct reports) and job functions weekly
  • Advise other management groups on payroll items and possible impacts to other business functions to optimize organizational projects
  • Manage bi-weekly and weekly payroll processing for 4,500+ employees to comply with predetermined company guidelines and federal/multi state regulations
  • Supervise production and submission of all quarterly and year end reports
  • Complied W2's and distributed to employees and submitted to federal and state governments in required formats
  • Ongoing management of merger involves two payroll departments, two payroll systems (ADP & UKG) and two time and attendance systems, feeding from single system of record for employee data
  • Collaborated with HCM systems team over past 10 months to analyze and execute needed system modifications for organizational requirements
  • Analyzed and investigated historical payroll processes to address areas of improvement
  • Implementing corrective actions for outstanding payroll filings and payments
  • Investigate payroll variances and employee claims to resolve discrepancies and residual errors.

Payroll Administrator

Grande Ronde Hospital
12.2017 - 08.2022
  • Implemented system conversions over span of 3 years, organized and executed merger of 3 different systems into one
  • Managed conversion from Lawson and Paragon payroll to merge UKG timekeeping, payroll and HCM into one unified system
  • Current UKG system administrator for new unified platform
  • Analyzed HR and Payroll systems to identify areas of organizational needs versus business processes and executed recommendations for improving and optimizing organization's human resources, accounting and payroll operations based on best practices
  • Partnered with and advised Senior Executive leadership team over past 5 years to redesign company's personnel policies for organizational needs
  • Organized and implemented new employee and manager orientation to better promote organizational culture, communication and to promote positive onboarding experience
  • Collaborated with human resources personnel to accurately and efficiently track FMLA & OFLA leave
  • Analyzed and assisted in development of new leave tracking software implementation
  • Managed payroll data entry and time records processing for 750 employees to comply with predetermined company policies and federal and state regulations
  • Performed calculations in overtime, vacation and sick hours, retroactive adjustments, garnishments, child support and bonuses to provide accurate data to payroll processing database
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records
  • Reconciled all payroll liabilities to general ledger and prepared and posted monthly payroll journal entries.

Human Resources Benefits Administrator

Grande Ronde Hospital
01.2017 - 12.2017
  • Coordinated new EAP
  • Managed employee benefits programs, working with vendors, providers and staff to maintain strong portfolio of insurance and retirement options
  • Advised senior leadership on needed changes to benefit packages or policies
  • Directed and controlled 401K, medical, dental and vision benefit packages
  • Improved staff morale by implementing grade, salary and benefit programs in accordance with established standards
  • Analyzed program changes and advised senior leadership on future organizational needs
  • Championed collaboration between HR and managers to enhance leadership capabilities and talent growth and employee retention
  • Resolved issues and inquiries from plan participants regarding health and welfare benefits and deductions through telephone, email and in-person interactions
  • Reviewed benefits documents for accuracy
  • Managed continuous enrollment processes, as well as yearly enrollment periods
  • Executed payroll processing: including time entries, benefits deductions, voluntary and involuntary deductions
  • Analyzed and consolidated payroll processes.

Education

Bachelor's Degree of Business Administration: Marketing and International Business -

Eastern Oregon University
La Grande, Oregon
01.2012

Skills

  • UKG Pro & Dimensions system administrator
  • Change management & diagnosing organizational & development needs
  • FLSA Wage & hour law (regulatory compliance)
  • Teamwork and Collaboration
  • Analytical and critical thinking
  • Responsible, organized & detail oriented
  • Planning and coordination (multi team)
  • Excellent written & interpersonal communication
  • Investment in leadership & management education
  • Analytical tools to collaborate and enhance leadership

Certification

Certified Payroll Professional, TBD, American Payroll Association

Timeline

HRIS Systems Support Manager

Woodgrain
07.2023 - Current

Payroll Manager

Woodgrain
08.2022 - 07.2023

Payroll Administrator

Grande Ronde Hospital
12.2017 - 08.2022

Human Resources Benefits Administrator

Grande Ronde Hospital
01.2017 - 12.2017

Bachelor's Degree of Business Administration: Marketing and International Business -

Eastern Oregon University

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Kelsey Overton