Kelsey Timsah
Summary
Detail-oriented professional with extensive experience in office management, training development, and process improvement. Proven ability to design and implement efficient workflows while ensuring compliance and data integrity. Strong analytical skills utilized in project controls to enhance organizational effectiveness and foster interdepartmental communication. Recognized for adaptability and quick learning in dynamic environments, driving continuous improvement initiatives.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Financial Administrator
L&L Media
02.2025 - Current
- Managed full-cycle accounting, including payroll, taxes, reporting, and general ledger maintenance.
- Completed bank reconciliations and prepared financial statements for leadership.
- Filed federal, state, and local documentation to establish the business and ensure compliance.
- Developed accounting procedures and recordkeeping systems for the new company.
Project Controls Analyst
BEI Construction
01.2025 - Current
- Monitored project performance by analyzing KPIs, cost trends, and resource utilization.
- Produced reports and dashboards to facilitate management decision-making.
- Led monthly meetings for forecasting and risk reviews.
- Maintained compliant project documentation while supporting change impact assessments.
- Streamlined reporting processes through template automation, ensuring governance and QA standards compliance.
Certified Payroll Specialist
BEI Construction
08.2024 - 01.2025
- Specialized in rectifying defaulted compliance issues with overdue audits and reporting.
- Created and published training material, and trained new employees onboarded into newly formed certified payroll department.
- Functional knowledge and operation of LCP tracker, Certified, DIR Reporting, and compliance processes for certified payroll processes.
Office Manager
BEI Construction
06.2023 - 08.2024
- Conducted training and onboarding for all field supervisors in the region on policy and software usage, including Fieldwire, Bluebeam, QuickBooks, and Fleetio.
- Fostered communication between field teams and office staff through strategic relationship building.
- Processed prequalification requests to facilitate timely project management decisions.
- Established procedures for requesting prequalifications and collecting necessary information.
- Managed office maintenance, ensuring effective setup and organization of inventory in office and warehouse.
Project Administrator
BEI Construction
11.2021 - 06.2023
- Established project templates and initiated new projects in Fieldwire for enhanced efficiency.
- Utilized PCMX to process job openings, manage purchase orders, and oversee change orders.
- Managed billing across multiple service work contracts within Southern California region.
- Developed schedules for permit tasks, adhering to strict submittal deadlines and requirements.
Engineering Assistant
Saiful Bouquet Structural Engineering, Inc
04.2018 - 11.2021
- Collaborated with engineers and project managers to facilitate project submittals.
- Utilized various software programs for construction document mark-ups and building analyses.
- Compiled calculation and specification packages for submission to government and review agencies.
- Ensured formatting, stamps, and signatures met required standards for all submissions.
Project and Event Coordinator
Long Beach Playhouse and other locations
01.2013 - 03.2020
- Coordinated daily progress reports and facilitated team communication.
- Managed scheduling and client interactions for long-term projects and events.
- Maintained budget-compliant operations for organized event execution.
- Oversaw supply ordering, coordinated shipments, and ensured inventory accuracy.
Scenic Carpenter
Knott’s Berry Farm, BellaJohn Theatricals, California Polytechnic University
01.2013 - 03.2020
- Interpreted blueprints to determine necessary materials for projects.
- Generated cut lists from blueprints and assembled structures for shipment.
- Executed projects independently, adhering to strict deadlines and safety protocols.
- Coordinated project completions, scheduling deliveries, and on-site installations per client requests.
Office Coordinator / Administrative Assistant
Saiful Bouquet Structural Engineering, Inc
07.2015 - 04.2018
- Oversaw front desk operations, enhancing client communication and interview scheduling efficiency.
- Managed office inventory, ordered supplies, and organized compliant file systems.
- Processed vendor invoices while coordinating executive travel and meeting logistics.
- Streamlined communication processes to boost interactions between clients and staff.
Skills
- Effective communication
- Supervision and leadership
- Team building
- Training & Development
- Relationship building
- Problem solving
- Process improvement
- Resource allocation
- Budgeting and forecasting
- Data analysis
- Risk management
- Organization and time management
- Detail orientation
- Time management
Certification
• Project Management in the Construction Industry - UC Berkeley Extension
• Fundamentals of Construction Law - UC Berkeley Extension
• The Basics of Business Accounting – Ray Harkins, The Manufacturing Academy
• Fundamentals of Construction Law - UC Berkeley Extension
• The Basics of Business Accounting – Ray Harkins, The Manufacturing Academy
References
References available upon request.
Timeline
Financial Administrator
L&L Media
02.2025 - Current
Project Controls Analyst
BEI Construction
01.2025 - Current
Certified Payroll Specialist
BEI Construction
08.2024 - 01.2025
Office Manager
BEI Construction
06.2023 - 08.2024
Project Administrator
BEI Construction
11.2021 - 06.2023
Engineering Assistant
Saiful Bouquet Structural Engineering, Inc
04.2018 - 11.2021
Office Coordinator / Administrative Assistant
Saiful Bouquet Structural Engineering, Inc
07.2015 - 04.2018
Project and Event Coordinator
Long Beach Playhouse and other locations
01.2013 - 03.2020
Scenic Carpenter
Knott’s Berry Farm, BellaJohn Theatricals, California Polytechnic University
01.2013 - 03.2020