Kelsie Schmidt
Columbia,SC
Summary
Responsive and engaging Human Resources Assistant skilled in supporting employees and managers with diverse HR needs. Expert with word processing, database and benefits administration software. Focused on keeping systems updated and facilitating positive employee relations.
Overview
6
6
years of professional experience
Work History
Human Resources Assistant
NAF Human Resources (Shaw AFB)
06.2023 - Current
- Assist in providing recruitment and placement services to NAF activities by procedurally processing a full range of personnel actions such as appointments, position and pay changes, transfers, and separations
- Coordinates with managers to fill vacant positions using Requests for Personnel Action (RPA)
- Maintain applicant files, distributes vacancy lists and announcements, and run referral listings
- Sends out job offers to selected candidates and performs all necessary pre-employment screenings
- Ensure the presence of necessary documents in proper sequence according to Air Force guidance
- Checks items of information for conformance to applicable laws, regulations, etc
- Contacts appropriate sources to secure missing data or documents
- Provide specific items of information to NAF employees regarding personnel matters including, but not limited to, insurance, retirement, 401(k), unemployment compensation, workers' compensation, awards, and Air Force policy
- Frequently in-process new employees and provide an overview of employee benefits and assisting in the completion of employment documents
- Maintains Official Personnel Folders, medical folders, and office file plan
- Responsible for processing security checks to include installation records checks, state criminal history repository checks, and national agency checks
- Initiates and reviews NBIS background investigations for all new NAF employees
- Oversees six facilities including and ensures all background investigations, fingerprints, and documentation is in good standing
- Works with the Youth Center Director and FCC Coordinator to bring in specialized volunteers and FCC providers
- Maintains employee medical records, with frequent audits to ensure all employees have up to date physicals
- Aids employees needing their NAF pay passwords reset
- Assists in researching discrepancies in employees pay, working with the accounting department to make corrections
- Frequently used HR systems include: DCPDS, Usastaffing, Business Objectives, E-Verify, SETS time keeping, NBIS (background investigations), and CSO (Central Suitability Office)
- Operates a computer remote terminal with proficiency in Microsoft Word, Outlook, Excel and PowerPoint
- Inputs personnel data into the automated NAF personnel data system to process a variety of personnel actions
- Performs other clerical duties including MyFSS tickets, answering phones, distributing mail, filing, sending/receiving emails, scheduling.
Lead Youth Program Assistant
Mountain Home AFB Youth Center
03.2021 - 12.2021
- Supervise children and youth ranging in age from 6 weeks to 18 years during daily schedule of indoor and outdoor activities, field trips, outings, and special events
- Encouraged participant's interest and established a program setting that promotes positive child and youth interactions with other children, youth, and adults
- Planned, coordinated and conducted activities for program participants based on the observed needs of individual children/youth
- Worked with team members to prepare, arrange, and maintain indoor and outdoor activity areas and materials to accommodate daily schedules
- Participated in conferences with parents, program staff, and other representatives (i.e., MFLC) and briefed other employees and parents
- Instructed team members in specific tasks and job techniques; makes available written instructions, reference materials, and supplies
- Assisted supervisor by completing administrative and clerical tasks for program.
- Developed strong partnerships with community organizations and local schools, expanding resources available for program participants.
- Ensure team members follow safety, fire, fitness, health, and nutrition procedures and inform the supervisor of compliance concerns
- Collected, maintained, and reported program participation data on the appropriate documents, DD form 1930
- Use designated evaluation materials to ensure assigned area is compliant with AF standards and metrics
- Ensured assigned area achieves and maintains standards for DoD certification and national accreditation or equivalent upon inspection(s)
- Provided care/supervision, oversight, and accountability for program participants in compliance with AF and local policies, guidance, and standards
Resident Specialist
Balfour Beaty Communities
08.2020 - 03.2021
- Worked with service members to identify their needs and helped them find a home
- Screened and approved qualified applicants in accordance with company and government policy, Fair Housing regulations, and local laws
- Prepared leases, addendums, and inspection photos to be in compliance with privatized and government housing
- Facilitated smooth transitions for new residents by thoroughly explaining policies, procedures, and available services.
- Evaluated and responded to feedback from residents and families, adjusting services as needed to enhance overall satisfaction and quality of care.
- Increased family satisfaction by maintaining open lines of communication regarding residents'' progress and concerns.
- Ensured timely completion of required documentation, contributing to accurate record-keeping practices and compliance with regulations.
- Developed strong relationships with residents through empathetic communication and active listening skills.
- Monitored waitlist and prospective residents daily
- Inspected properties on regular basis to identify any deficiencies or issues that needed to be addressed
- Preformed move out inspections alongside government housing inspectors assuring all homes were in compliance with government and privatized standards at all times
- Periodically accompanied management team during the COM process to ensure homes would pass government safety inspections
- Gathered and evaluated data reports and documents to comply with both privatized and government housing
- Practiced principles, techniques, and methodology for planning and scheduling inspections and leasing appointments
- Knowledge of Federal Fair Housing Laws
- Advanced knowledge of leadership structure and BAH at initial occupancy, change in rank, annual BAH change, and move out.
Youth Program Assistant
Mountain Home Youth Center
01.2019 - 08.2020
- Received outstanding remarks on yearly evaluation
- Successfully completed educational modules becoming Target grade
- Coordinated events for you including community service projects, and educational field trips
- Ensuring youth safety inside the Youth Center and on field trips as trip lead
- Recommended activities, equipment, and supplies for programs and identified vendors to furnish materials.
- Coordinated volunteer opportunities for youth within the community, fostering social responsibility values and skill-building experiences.
- Contributed to ongoing program evaluation processes for continuous improvement efforts.
- Participated in ongoing professional development opportunities to stay current on best practices for youth programming and support strategies.
- Maintained regular communication with parents/guardians regarding participant progress and any concerns or issues that arose during programming hours.
Education
Some college (no degree) - Human Resource Management
University of Maryland Global Campus
03.2025
High school diploma or equivalent -
Hayden High School
05.2006
Skills
- Office Administration
- Maintaining files
- Scheduling
- Team Player
- Employee Relations
- Onboarding Coordination
- HR policies
- Problem-Solving
- Interpersonal Communication
- Critical Thinking
References
- Lissa Billings, Mountain Home AFB Youth Center, Director, (208)828-2501, lissa.billings@us.af.mil
- Jacquelyn Hubbard, Housing Management Assistant, (208)598-1705, jacquelyn.hubbard@us.af.mil
- Alura Milne, Unit Training Specialist, (208)409-5255 alura.milne@us.af.mil
- Diana Stonestreet, Clinical Nurse, (907)887-1907 diana.k.stonestreet.civ@health.mil
Timeline
Human Resources Assistant
NAF Human Resources (Shaw AFB)
06.2023 - Current
Lead Youth Program Assistant
Mountain Home AFB Youth Center
03.2021 - 12.2021
Resident Specialist
Balfour Beaty Communities
08.2020 - 03.2021
Youth Program Assistant
Mountain Home Youth Center
01.2019 - 08.2020
Some college (no degree) - Human Resource Management
University of Maryland Global Campus
High school diploma or equivalent -
Hayden High School
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