Kelvin Mutua Kivale
Nairobi,Kenya
Summary
With extensive experience at the US Embassy and proficiency in Microsoft Excel and effective communication, I excel in managing complex logistics and warehouse operations. Demonstrated success in inventory control and personnel management, I significantly enhance operational efficiency and team performance. My analytical skills and leadership have driven notable achievements in supply chain management.
Overview
18
18
years of professional experience
Work History
Receiving Clerk
US EMBASSY
Nairobi, Kenya
08.2017 - Current
- Oversee the receiving, storage and dispatching of supplies and materials to the respective sites
- Ensure that all records including inventory lists of items are updated and easily available to authorized users
- Check that the bill of lading corresponds to supplies received
- Receive, inspect, stage and delivery sensitive equipment's to various local government agencies i.e
- IPOA, DCI
- Handle the major audit programs of the stocked goods and items and ensure their availability in the inventory
- Oversee, checks on parts and materials for damage and verifies quantity, part number, and serial number of shipped items
- Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements
- Under minimal direction, uses specialized knowledge or skills to solve complex and unique problems, and directs the daily activities of a business to technical support, or functional support team
- Issued equipment, material, supplies or tools, and compiled stock records in the warehouse
- Tasked to direct resources, prioritize tasks and provide guidance to less experienced team members
- Generate, distribute, process and file Customer Reconciliation Reports, distribute status reports to the customer as applicable and any other office has deemed so
- Plan, organize, supervise and participate in daily warehouse operation and activities, including the receipt, documentation, storage, safety and distribution of equipment and supplies
- Prepare and verify documents and maintain confidential files for all receiving transactions
- Relies upon experience, interpersonal skills, and broad knowledge of the field to ensure task completion in compliance with policies, procedures, and business strategy
- Labeling and filling receiving files numerically in accordance with the acquisition document number by fiscal year
- Support inventory team during annual wall to wall inventory of Embassy property
Warehouseman
US EMBASSY
Nairobi, Kenya
05.2016 - 08.2017
- Verified quantities of all Materials Being Received, Shipped to and from warehouse
- Ensured effective utilization of warehouse areas and observed proper loading, unloading, stocking and safekeeping of items to maintain the quality of goods to prevent product damage and avoid occurrence of pilferage
- Responsible for all phases of the Warehouse operation from material receipt to issuance always ensuring account accuracy
- Operate forklift to load and unload
- Position trucks at loading bay
- Coordinated with customers about transfer and dispatch of goods
- Tracking of all assets received and updating this on a continuous basis in the systems, i.e
- ILMS
- Prepared, maintained a variety of records, logs and reports as required, maintained inventory of items in the warehouse, file records as required
- Observes and follows all safety rules and procedures, including wearing required personal safety equipment
- Ensures proper planning, receipt, storage, and issue of all project material and the control of project furnished small tools and third-party rentals
- Explains instructions and documentation to plan work activities
Warehouse Operative
INCHCAPE SHIPPING SERVICES
, Somalia
08.2015 - 11.2015
- Company Overview: SOMALIA
- Responsible for Receiving and Shipping of warehouse Materials, checking all documents is matching and distributing them to relevant departments upon request
- Unloading and loading supplies using forklift
- Offload/loading of cargo at flight line
- Coordinated movement of materials and equipment to work locations and sets up work sites
- Regarding warehouse manpower and equipment needs for daily receiving and issue operations
- Monitored the life span/expiry date of items kept in store by use of FIFO
- Establishment of document files, preparation of required documents and reports
- Making sure all Contingents have received the correct Ordered Food, by issuing the correct Delivery Note for Each Contingent and if amendment is correctly updated
- Ensure Storekeepers in-charge are prompt in effecting segregation of damaged food consignments/stocks, and these are stacked separately for immediate reconditioning/reconstitution
- Provided advice and support to other departments on production planning, inventory control and warehouse matters
- Ensure all Signature Cards, Assumption of Command Orders are correctly filled out and maintained
- Monitor and maintain inventory levels to ensure stock demands are successfully met
- Implemented plans for verifying inventories to ensure adequate controls are in place and that stock levels of material are available to support the project requirements
- Prepared and submitted excess inventory information of Property Re-Allocation Plan (PRP) to the Director of Logistics and weekly updates to the Regional Warehouse Manager
- Ensured materials are processed and controlled in accordance with the relevant Quality and Environmental Standards
- Managed Materials, property and stock control using Warehouse management system and excel powered spreadsheet to monitor storage and distribution of the goods and items in and out of the warehouse
- Prepare Weekly initial allocation plan for all Requisition per contingent
- SOMALIA
Warehouse Supervisor
WAREHOUSE AND LOGISTIC COMPANY
, South Sudan
09.2013 - 08.2014
- Company Overview: SOUTH SUDAN
- Responsible for Receiving and Shipping of warehouse Materials, checking all documents is matching and distributing them to relevant departments upon request
- Supervises the checks on parts and materials for damage and verifies quantity, part number, and serial number of shipped items
- Responsibly for inventory reconciliations and systematically adjusted for several products as approved by Operation Manager
- Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements
- Monitor and maintain inventory levels to ensure stock demands are successfully met
- Implemented plans for verifying inventories to ensure adequate controls are in place and that stock levels of material are available to support the project requirements
- Trained employees, staff and/or craft labor on proper receiving, storage and maintenance procedures
- Monitored the life span/expiry date of items kept in store by use of FIFO
- Coordinate with transporters and monitor daily dispatch progress
- Provided advice and support to other departments on production planning, inventory control and warehouse matters
- Training, supervising and appraising a team of 30
- SOUTH SUDAN
Warehouseman Lead
DYNCORP INTERNATIONAL
, Afghanistan
03.2010 - 04.2013
- Company Overview: AFGHANISTAN
- Responsible for Receiving and Shipping of warehouse Materials
- Loading and unloading supplies using heavy equipment, i.e
- Forklift and rtch truck
- Ensure all Signature Cards, Assumption of Command Orders are correctly filled out and maintained
- Verify all items being received and/or shipped to or from the warehouse
- Remove material from storage and prepare for shipment
- Note and report discrepancies and obvious damages upon inspection of material
- Verify the accuracy of the daily receiving report/shipping log
- Store, stack or palletize materials in preparation for storage and/or shipment
- Maintain records and file paperwork per standard procedures and maintain automated and manual accounting records
- Route incoming items within the area of operations as directed
- Contacting 10% inventory and location survey weekly and 100% wall to wall inventory
- Perform other qualified duties as assigned
- AFGHANISTAN
Material Control Specialist
AL - SHAYA COMPANY
, United Arab Emirates
01.2010 - 08.2010
- Company Overview: UNITED ARAB EMIRATES
- Property management and inventory
- Documentation of all received cargo before processing
- Examines stored materials against received documents for accountability
- Coordinating materials issued, packed and shipped to designated customers
- Preparing inventory receipt for shipping or storage materials
- Creating detailed daily and weekly reports for materials received and stored
- UNITED ARAB EMIRATES
Forklift / RITCH Operator
CONTINENTAL HAULERS LIMITED
03.2007 - 12.2008
- Operated forklift to move material through the facility (i.e
- Sit down, reach truck, cherry picker) as required
- Picked, packed, and scanned orders using a RF gun and doing inventory
- Performed shipping and receiving duties
- Stacked skids or pallets in designated areas; cleaned up and disposed of scraps, cardboard, plastic wrap, and strapping and placed in proper containers
- Promoted a clean, safe and positive work environment
- Maintained the facility's equipment and materials in a neat, clean, and orderly fashion and performed daily equipment checks; complied with OSHA and MSDS Standards
Education
International Computer Driving License (ICDL) -
Diploma in Sales & Marketing -
High School Diploma - KC.S. E
Kenya Certificate of Primary Education - K.C.P.E
Skills
- Supply System (SARSS)
- Subsistence Total Order and Receipt Electronic System (STORES)
- Defense Transportation System reports
- Quality control
- Traffic management
- Mathematical skills
- Analytical skills
- Shipping procedures
- Effective communication
- Planning
- Organizational skills
- Negotiating strengths
- WMS Management
- Verbal communication
- Written communication
- Personnel management
- Performance management
- Logistics management information system analysis
- Travel procedures
- Itinerary procedures
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Word
- Radio Frequency Identification (RFID)
- Rough container handler operation
- Forklift operation
- Maximo
- Steam
- Cores
- Food and Material Handling Safety Management procedures (FSMS)
- HACCP
- OPRP Based on ISO Standards
- Computer literacy
- Daily warehouse KPI reports
- Warehouse documentation
- Warehouse safety procedures
- Training
Career Profile Summary
A dynamic professional with over 7 years of rich experience in Administrative, Logistics, Material management, truck driving, Customer service and Warehousing gained in Kenya, Somalia, Afghanistan, South Sudan & UAE. I have hands-on experience in warehousing, Inventory control, Production planning, Distribution and Delivery, Customer Services, Receiving and shipping. In depth experience with Military and defense contractors conducting Logistics Services, Facility Maintenance and Construction.
Timeline
Receiving Clerk
US EMBASSY
08.2017 - Current
Warehouseman
US EMBASSY
05.2016 - 08.2017
Warehouse Operative
INCHCAPE SHIPPING SERVICES
08.2015 - 11.2015
Warehouse Supervisor
WAREHOUSE AND LOGISTIC COMPANY
09.2013 - 08.2014
Warehouseman Lead
DYNCORP INTERNATIONAL
03.2010 - 04.2013
Material Control Specialist
AL - SHAYA COMPANY
01.2010 - 08.2010
Forklift / RITCH Operator
CONTINENTAL HAULERS LIMITED
03.2007 - 12.2008
International Computer Driving License (ICDL) -
Diploma in Sales & Marketing -
High School Diploma - KC.S. E
Kenya Certificate of Primary Education - K.C.P.E
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