Kendra Brown
Jacksonville,FL
Summary
Motivated self-starter with numerous years as an office manager/ administrative assistant looking to bring strong organizational skills to your company.
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Construction Assistant
Auld & White Constructors
05.2022 - 09.2024
- Perform administrative tasks for Construction Team
- Prepare draft of Agenda for all regularly scheduled meetings for managers
- Set up and maintain new projects in Viewpoint and Procore data base
- Ensure all filing for Construction team projects is completed on a weekly basis
- Maintain consistent file naming / saving convention protocols for all electronic files for each project
- Gather information necessary for Project Manager to complete monthly applications for payment on or about the 25th of each month
- Be aware of any contract requirements that pertain to the application for payment for any specific project
- I.e
- When retainage may be reduced, waivers are needed, etc
- Track receivables to ensure collection by the 15th of the following month or per contract terms
- Communicate with the owner/architect (or approval agent) in a professional and courteous manner when following up for status on outstanding pay applications
- Contact Subcontractors and Vendors as necessary for follow up on any outstanding items
- Support Accounting with collection of documents required to release checks to Subcontractors
- Issue Subcontracts and Purchase Orders and ensure Subcontracts and Purchase Orders are signed within seven (7) days after being delivered
- Process submittals and RFI's through Project Team (i.e
- Architects, Owners)
- Ensure responses are received in a timely manner
- Maintain project drawings
- Log and issue revisions
- Insurance: Collect Subcontractor Certificate of Insurance and update the information in the database
- Review to ensure it meets established criteria
- Huddle daily with Project Manager as needed
- Work directly with the project Superintendent in the field ensuring they have current drawings and any other requests as necessary
- Perform special tasks as requested by Supervisor(s)
- Cover the phone for the receptionist during breaks/lunch and vacation
- Collect and compile all necessary documentation for closeout manuals for each project
- Ensure each closeout manual is sent to the Architect/Owner within nineteen (19) days of project completion
Office Manager/ Patient Educator
Castelli Chiropractic Center
01.2019 - 03.2022
- Manage day-to-day office functions such as scheduling patients, following up with patients, accepting & making calls to associated attorney's offices, responding to appropriate records request & emails, responding to patient's questions & concerns, etc
- Consult new patients
- Close patients on the Doctor's recommended Care Plans
- Create new policies within the company
- Collect payments
- Manage office supplies
- Hire and mentored employees
- Handle copying, filing and faxing
- Handle marketing events for company
Office Manager
Premier Assets Investment Services
06.2015 - 07.2017
- Performed daily office operations including: all accounts receivable and accounts payable duties, invoicing, creating estimates w/ detailed scope of work, managing work orders, detailed book & record keeping, etc
- Prepared and distributed payroll for staff of 12 direct reports
- Prepared, examined, analyzed, negotiated & revised business agreements and contracts based on owners request
- Created effective messaging using language, graphics and marketing collateral
- Oversaw inventory and project material/supply purchases
- Kept organized documentation of all records for each project for up to 10 projects at a time
Administrative Assistant
All City Plumbing & Drain Cleaning
08.2011 - 07.2013
- Maintained a clean reception area, including lounge and associated areas
- Performed daily office operations including: accounts receivable duties, invoicing, creating estimates, detailed book & record keeping, etc
- Organized forms, made photocopies, filed records and prepared correspondence and reports
- Developed monthly, quarterly and annual balance sheets
- Entered numerical data into databases & scanned documentation in a timely and accurate manner
- Managed office supplies, vendors, organization & upkeep
Education
SOME COLLEGE - Criminal Justice, Business Management
FLORIDA STATE COLLEGE AT JACKSONVILLE
HIGH SCHOOL DIPLOMA - undefined
EDWARD H. WHITE HIGH SCHOOL
06.2012
Skills
- Driven Multi-tasker
- Attention to Detail
- Proficiency with Microsoft Office
- Proficiency with Excel Spreadsheets
- Proficiency with QuickBooks
- Able to grasp new concepts quickly & efficiently
- Strong problem solver
Job documentation
Certification
- STATE OF FLORIDA NOTARY PUBLIC
- 6-20 ALL LINES ADJUSTER LICENSE
Timeline
Construction Assistant
Auld & White Constructors
05.2022 - 09.2024
Office Manager/ Patient Educator
Castelli Chiropractic Center
01.2019 - 03.2022
Office Manager
Premier Assets Investment Services
06.2015 - 07.2017
Administrative Assistant
All City Plumbing & Drain Cleaning
08.2011 - 07.2013
HIGH SCHOOL DIPLOMA - undefined
EDWARD H. WHITE HIGH SCHOOL
SOME COLLEGE - Criminal Justice, Business Management
FLORIDA STATE COLLEGE AT JACKSONVILLE
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