Kenya Suber
Chicago,IL
Summary
Executive Assistant skilled at offering high-level administrative support to senior level staff. Expert in travel management, expense tracking, and schedule coordination. Proficiency in MS Office ( Word, Excel, Outlook, and PowerPoint.) Expertly assists executive team using exceptional communication and organizational skills.
Overview
3
3
years of professional experience
Work History
Executive Assistant
Ariel Investments
2023.06 - 2024.06
- Provided proactive administrative support to the Chief Communications Officer (CCO) and Communications Team, ensuring seamless daily operations and high level efficiently.
- Coordinated and scheduled high level meetings, including preparing agendas, and following up on action items to ensure completion.
- Planned and executed complex domestic and international travel itineraries for CCO, managing all logistics, accommodations, and visa requirements.
- Demonstrated strong organizational skills by managing CCO calendar, prioritizing tasks, and maintaining a high level of attention to detail in all administrative tasks.
- Handled all expense management for the Communications Team, utilizing Concur to prepare and submit monthly expense reports, ensuring accuracy and compliance with company policies.
- Acted as the primary point of contact between the CCO and internal/external stakeholders, maintaining professional communication and fostering positive relationships.
Receptionist/ Facilities Coordinator
Ariel Investments
2022.09 - 2024.06
- Managed front desk operations, including greeting guests, answering multiple phone lines, and maintaining an organized and welcoming reception area.
- Coordinated office maintenance and repair requests, ensuring a safe and functional workplace environment.
- Set up meeting rooms according to the specific needs of various teams, including AV equipment and catering arrangements.
- Assisted with coordination and planning of events including stakeholder meetings, conferences, and corporate functions.
- Provided exceptional customer service, resolving inquiries promptly and professionally, contributing to a positive work environment.
Assistant Clinic Administrator
Massage Envy
2021.01 - 2022.09
- Assisted in recruiting, hiring, and training staff to uphold high standards of care.
- Assisted with biweekly payroll reporting.
- Scheduled appointments for clients.
- Assisted in achieving clinic goals each month by tracking sales, monitoring membership counts, and managing clinic revenue.
- Assisted in promoting the company's brand and latest products through targeted marketing efforts.
Education
Bachelor Of Science - Business Administration
University of South Carolina Upstate
Spartanburg, SC05.2022
Associate Of Science - Accounting
Spartanburg Community College
Spartanburg, SC12.2019
Skills
- Calendar Management
- Travel Coordination
- Scheduling
- Time Management
- Organization
- Office Administration
- Customer Service
- Team Leadership
- Expense Management
Timeline
Executive Assistant
Ariel Investments
2023.06 - 2024.06
Receptionist/ Facilities Coordinator
Ariel Investments
2022.09 - 2024.06
Assistant Clinic Administrator
Massage Envy
2021.01 - 2022.09
Bachelor Of Science - Business Administration
University of South Carolina Upstate
Associate Of Science - Accounting
Spartanburg Community College
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