Keren J Orr
Bronx,NY
Summary
Highly skilled program management professional with strong ability to organize and administer tasks. Adept at supporting project coordination, managing schedules, and handling communications. Demonstrated expertise in collaborating with teams and adapting to evolving needs. Recognized for reliable performance, effective problem-solving, and focus on achieving impactful results.
Overview
26
26
years of professional experience
Work History
Program Assistant
Ford Foundation Center for Social Justice
12.2007 - Current
- Manage all aspects of administrative and programmatic functions for Grant Manager and two Program Officers and serve as initial point of contact for all inquiries to the program from internal and external sources
- Provide recommendations for handling requests for all correspondence in response to inquiries related to funding priorities
- Organize and manage Program Officers' calendars, read mail for content, categorize for action and draft replies as appropriate
- Manage reconciliation of expense accounts
- Direct and respond to inquiries on information related to all grant proposals and grant actions and review proposal documents for completeness and provide feedback for monitoring and reporting purposes
- Establish and maintain appropriate filing systems, including virtual grant file records, within program
- Coordinate the development of grant recommendations through editing and information compilation
- Plan and coordinate logistics for site visits and major grantee meetings
- Provided high level support to the Director of the Special Initiative on Agent Orange/Dioxin
- Schedule and coordinate meetings with international visitors and grantees
- Prepared presentations and speeches for the Director using spreadsheets, graphs and charts for foundation distribution
- Summarized and draft information requested through extensive internet research for use in speech presentations.
Executive Assistant
Growth Philanthropy Network
09.2006 - 12.2007
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Created and managed office systems to efficiently deal with documentation.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
Administrative Assistant to the Director
Open Society Institute
08.1999 - 10.2005
- Enhanced director''s and deputy director's productivity by managing schedules, coordinating meetings, and handling travel arrangements.
- Increased efficiency in the workplace by organizing and maintaining an effective filing system for both physical and electronic documents.
- Ensured accuracy in all written communications from the director''s office through meticulous proofreading and editing practices.
- Monitored supervisor's work calendar and scheduled appointments, meetings, and travel.
- Facilitated smooth operations within the department by acting as a liaison between employees at various organizational levels including executives, peers, subordinates, vendors, and clients alike.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Volunteered to help with special projects of varying degrees of complexity.
- Handled confidential and sensitive information with discretion and tact.
- Reduced workload for the director by taking on additional responsibilities such as drafting correspondence, creating presentations, and preparing briefing materials.
Education
Bachelor of Arts - Sociology
CUNY Hunter College
New York, NYHigh School Diploma -
Evander Childs High School
Bronx, New YorkSkills
- Teamwork and collaboration
- Multitasking and organization
- Scheduling management
- Creative problem solving
- Program administration
- Documentation management
- Event and travel coordination
- Administrative support
- Multiple priorities management
- Interpersonal skills
Additional Information
References Available Upon Request
Timeline
Program Assistant
Ford Foundation Center for Social Justice
12.2007 - Current
Executive Assistant
Growth Philanthropy Network
09.2006 - 12.2007
Administrative Assistant to the Director
Open Society Institute
08.1999 - 10.2005
Bachelor of Arts - Sociology
CUNY Hunter College
High School Diploma -
Evander Childs High School
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