Keri Beine
Construction Administration
Friendship,WI
Summary
Versatile Project Coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Project Coordinator
Pacific Mobile Structures
03.2022 - Current
- Support Major Projects in modular construction
- Assist design, sales, and site teams with documentation, drawings, submittals, RFI
- Estimate, write subcontract agreements, shop bids, work with subcontractors, vendors and suppliers for best quality, and pricing for quality and project budgets and keeping projects on schedule
- Track all communications on project including warranty
- Write O&M manuals
- Report financials
- Approve supplier billings.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
Project Coordinator
Spencer Ogden
09.2020 - 09.2022
- Full project administration from start up to completion for solar projects.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Maintained database and spreadsheets with accurate inventory and status.
- Created job files for each project and maintained current data in each file.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Kept corporate and client information confidential, adhering to data safety measures.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
- Responded to requests for information on materials to inquiring parties.
- Photocopied, distributed and emailed documents to project managers.
- Arranged travel and accommodation for team members and project partners.
- Coordinated venue and catering arrangements, speaker and attendee liaison and material distribution for meetings and events.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
Project Administrator
ATG
03.2021 - 09.2021
- Logistics Assist the senior PM with logistical support in shipping and orders from China of specialized clean room components
- Support Accounting Department with cost review, billing, and purchase orders
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Completed accurate material and labor estimates for jobs ranging from small to large budgets.
Administration support
Timbercon
05.2020 - 10.2020
- Sales Team Administrator
- Maintained consistent and efficient flow of human resources information throughout departments by updating corporate intranet.
- Troubleshot and fixed Sales process hang-ups to maintain swift flow of daily tasks.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Troubleshot and fixed sales process hang-ups to maintain swift flow of daily tasks.
- Collected, validated, and distributed information to employees.
- Design processes for excellence in customer service and communication
- Work with management to engage sales team to reduce their paperwork and enable them more time for customer contact
- Work with scheduling and production to follow up on orders and shipping
- Work with accounting to ensure cash flow and billing accuracy.
- Computerized office activities, maintained customer communications, and tracked records through delivery.
- Entered and maintained departmental records in company database.
- Generated reports to suggest corrective actions and process improvements.
- Completed forms and reports to facilitate admission, transfer or discharge.
- Evaluated operational practices and identified improvement opportunities to develop revisions for systems and procedures.
- Studied processes, implemented cost reductions and developed reporting procedures to maintain administrative workflow.
- Leveraged bookkeeping software and automated processes to reduce errors.
- Assisted clients with daily living needs to maintain self-esteem and general wellness.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Volunteered to help with special projects of varying degrees of complexity.
- Increased customer service success rates by quickly resolving issues.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Performed wide-ranging administrative, financial and service-related functions.
- Trained and supervised employees on office policies and procedures.
- Proofread and edited documents for accuracy and grammar.
- Remained solutions-oriented in face of complex problems to assist management and overall business direction.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications.
- Managed data and correspondence to secure information across complex landscapes of organizational departments.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Troubleshot and fixed [Type] process hang-ups to maintain swift flow of daily tasks
Project administration
Christensen Electric
09.2019 - 04.2020
- Data entry, document control, billing, job coordinating
- Completed multiple tasks simultaneously to optimize project completion.
- Created and updated records and files to maintain document compliance.
- Provided assistance with preparation of project-related reports, manuscripts and presentations
- Handled administrative duties, filing, and errands.
- Worked with senior leadership to complete complex projects on time and under-budget.
- Tracked and recorded open and closed orders and change requests to prevent errors, keeping all team members aligned with current demands.
- Managed filing system, entered data and completed other clerical tasks.
General Contractor
CH2M now Jacobs Engineering
06.2017 - 05.2019
- Responsible for managing scheduled deliverables for client, managing funding and cost controls for specialized team of designers., Coordinate communications in all portions of a construction project
- Create, record, email documents related to all phases of a construction project from start up to substantial completion
- Communicate with architects, owners, RFIs, change orders, submittals
- Experience with Sage/Timberline, Viewpoint, MS Office, Excel, Bluebeam
- Excel, Outlook, Adobe., Coordinate communications in all portions of a construction project
- Create, record, email documents related to all phases of a construction project from start up to substantial completion.
Project Administrator
TODD Construction
08.2016 - 06.2017
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Optimized productivity by managing employee schedules, payroll operations and inventory transactions.
Project Coordinator
Emerick Construction
03.2012 - 08.2016
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
Education
High School Diploma -
Redmond High School
Redmond, OR 06.1990
Skills
- Knowledge Skills & Abilities:
- Outlook, Microsoft Office Suite, Excel, Adobe, Bluebeam, SIS, Sage, Timberline, Viewpoint, Project, Procore, D365 Project management, file maintenance, communications, networking, client relations, customer service, budgeting, billing, accounting, logistics, and fun
- Schedule Oversight
- Team Coordination
- Public Speaking
- Volunteer Management
- Event Planning
- Training and Development
- Assignment and Project Coordination
- Multi-Operations Management
- Vendor Sourcing
- Adobe Applications
Certification
- Certified [Job Title], [Company Name] - [Timeframe]
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Your time is limited, so don’t waste it living someone else’s life.
Steve Jobs
Timeline
Project Coordinator
Pacific Mobile Structures
03.2022 - Current
Project Administrator
ATG
03.2021 - 09.2021
Project Coordinator
Spencer Ogden
09.2020 - 09.2022
Administration support
Timbercon
05.2020 - 10.2020
Project administration
Christensen Electric
09.2019 - 04.2020
General Contractor
CH2M now Jacobs Engineering
06.2017 - 05.2019
Project Administrator
TODD Construction
08.2016 - 06.2017
Project Coordinator
Emerick Construction
03.2012 - 08.2016
High School Diploma -
Redmond High School
- Certified [Job Title], [Company Name] - [Timeframe]
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