KERIA MEDRANO

Managing the procurement process from requisition to delivery. Effectively communicating vital information with assigned beverage brands. Collaborating with clients to generate ideas for existing and new potential items. Sourcing and presenting diverse options, costs, and tiers of bar products. Managing client inquiries related to billing discrepancies or incorrect invoicing. Coordinating with local and international vendors regarding payment terms, invoicing processes, discounts as well as to assist in facilitating procurement processes. Assisting in client ecommerce orders department and ensuring orders made are received,shared and shipped within a timely manner. Maintained inventory records and updated stock lists on a regular basis. Manage 200+ items across brands to ensure they are properly reflected through the ecommerce portal with respective specs, inventory and availability. Maintained accurate records of deliveries made during shift using computerized tracking systems. Reviewed historical data to anticipate future procurement needs.

Preparing project estimates for clients and internal team. Managing, tracking and providing regular reporting of the operational budget, and ensure to bring shoots in or under target. Organizing international travel and itineraries for company artists and clients. Negotiate with locations, airlines, hotels and production companies on all aspects of cost to meet budget requirements. Corresponded with vendors regarding invoices. Accounts payable. Managing vendor account databases. Created and implemented production schedules to meet project deadlines. Managing company artists' team invoices. Mange post production timelines across multiple projects. Conduct extensive research for photo & video shoots. Preparation of call sheet(s) for photoshoots. Monitored office inventory to maintain supply levels. Directed and oversaw office personnel activities. Scheduled appointments, meetings and events for management staff. Monitored schedules and calendar obligations for executives.

Liaised with producers to evaluate project scope and define milestones and deadlines. Organized travel for production team and project clients. Facilitate & Confirm job logistics (Catering, EQ, Rentals, Locations, etc.). Designed deck presentations for client and project overview. Coordinate statements, payment schedules and cost analysis. Prepare project call sheet for senior and executive producers. Assisting in billing coordination upon project completion. Accounts payable. Create drop box folders & Google sheets for productions. Hold & Confirm Production Crew (PA's, Vanities, Assistants, etc.). Collect & sign vendor estimates, final invoices & assist in preparing job wraps. E-delivering production schedules to client and internal team to provide established time frames. Revised production schedules to account for changing designs, shortages and other types of interruptions. Revised and maintained master calendar for client/team meetings. Onboarded new employees in time reporting and payroll systems. Gathered and created timesheets to prepare weekly payroll data for processing by payroll coordinator.

Executive Assistant to Emma Paton, former TCS US President. Providing high-level support on broad range of business initiatives. Facilitated accurate schedule management and event coordination for president and senior leadership. Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.

Prepare, oversee and prioritize tasks. Coordinated senior management day-to-day meeting and in-town travel schedules. Create and maintain computer filing as well as organization systems for records, reports and documents. Addressed and responded to incoming correspondence. Managed monthly credit card expenses and assist in senior leadership expense approval. Assistance with personal tasks. Planned internal corporate meetings, lunches and special events for groups of 20+ employees. Investigated all issues and problems as well as drafted responses to urgent requests. Restocking office and break room supplies independently to maximize team productivity. Heavy calendar management. Designed deck presentations for monthly divisional meetings with top-level executives.

Assisting the executive producer and event staff during event hours. Organizing and creating production schedules, matrix grids for large scale events. Greeted visitors + callers daily to handle questions or direct to appropriate staff. Act as a point of contact & liaise for high profile clientele as well as work space members. Coordinating and overseeing client, member and staff storage. Managing as well as preparing incoming & outgoing delivery requests. Harmonize all studio deliveries. Booking member travel. Preparing courier deliveries. Conference room bookings. Preform under strict deadlines and respond to service requests. Updating Studio inventory as needed.

Cooperate between sales reps and buyers. Answered incoming telephone calls to provide product(s) and services information. Coordinate incoming and outgoing samples. Showroom merchandising and management. Assisting in company product development and apparel buying. Regularly stocking and rotating inventory. Writing and revising apparel orders. Managing trade show sales. Communicated with vendors to request services, as well as place and receive orders. Organize and maintain filing and document management systems. Entering invoice data into company database. Accounts payable.

Greeting each customer upon arrival. Offer assistance in finding requested items, helping boost customer satisfaction and retention. Initiated friendly conversation with customers to determine level of assistance required. Directing store traffic during peak hours. Appointment scheduling for company make up artists. Assisting management with daily duties and store events. Applied strong problem-solving and interpersonal skills to resolve team and customer conflicts. Calculated pricing, applied discounts and collected payments to process transactions.

General Customer service. Recommended beauty products aligned with customer desires. Replenished store products by restocking shelves while maintaining merchandising standards. Providing multiple types of beauty services.