Kesa Taylor
Summary
Experienced administrative professional with a strong drive and resourcefulness, offering over 5 years of expertise in supporting high-achieving executives. Proven track record of providing precise and well-organized assistance to meet professional needs. Efficiently manages high-volume workloads within rapidly changing environments.
Overview
7
7
years of professional experience
Work History
Executive Assistant
Eisner Amper
07.2022 - Current
- Performs professional work organizing administrative activities
- Acts as a liaison for internal and external customers, addressing inquiries and guiding clients to the proper information resources.
- Provides support to executive-level management, including five partners and seven managers, as well as colleagues and clients.
- Assisting with daily office needs, technology, and knowledge of employee services
- Managing the company's general and advanced administrative various activities
- Scheduling appointments and meetings including vendor services; reviewing files and monetary runs for processing, prioritizing, and responding to emails; monitoring payables for timely processing, answering, and returning phone calls; organizes documents; maintains record, handles highly confidential and sensitive information; protects operations by keeping information confidential; takes notes at meetings
- Operation of standard office equipment, equipment setup and software installation
- Maintain physical and electronic files.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Office Administrator
Campbell Property Management
12.2020 - 07.2022
- Collaborated with property managers and residents to effectively manage all aspects of community maintenance.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
- Assisted in event planning and community board meetings, conferences, and networking opportunities.
- Optimized budget management by monitoring expenses, negotiating supplier contracts, and identifying cost-saving opportunities.
Administrative Assistant
US Legal Support
12.2017 - 04.2020
- Scheduled notices for Depositions, trials, hearings, etc
- By entering, confirming, assigning, finding, and providing locations as needed
- Coordinated schedules for meetings, travel, and service requests
- Monitored office supplies, including ordering, and restocking as required
- Tracked office budget and coordinated breakfast/lunches for internal and external meetings
- Provided general office support including copying, faxing, Zoom conference monitoring, and phone setup
- Assisted in maintaining effective working relationships with clients and court reporters
- Demonstrated the ability to handle difficult situations and escalate them when necessary
- Assisted with client communications and correspondence to obtain records and process COD client invoices via credit card
- Welcomed guests and responded to emails promptly, handled field/agent calls/emails, and expedited calls for client statuses, rushes, and problem locations
- Scheduled pick-ups and notaries, handled/followed up on all CSR emails daily, and processed Errata Letters
- Answered and directed all incoming calls, greeted visitors, and handled cancellations as needed.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Education
BS in Organizational Leadership -
Palm Beach Atlantic University
West Palm Beach, FLSkills
- Communication
- Active Listener
- Computer software (Outlook, Excel, Adobe, workday, concur, Yardi Voyager)
- Customer Service
- Interpersonal
- Leadership
- Organizational
- Time management
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
References
Available upon request.
Timeline
Executive Assistant
Eisner Amper
07.2022 - Current
Office Administrator
Campbell Property Management
12.2020 - 07.2022
Administrative Assistant
US Legal Support
12.2017 - 04.2020
BS in Organizational Leadership -
Palm Beach Atlantic University
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