KEVIN WILKS
Newark
Summary
Experienced, success-driven, and knowledgeable Library information technology and administrative professional with a strong passion for data, computer technology, digital document imaging systems having acquired 15 years’ experience as a data entry, electronic archiving expert. Proven success in eliciting business requirements, document analysis, system administration, developing client and vendor relations, managing multiple projects in advanced development methodologies, tools, and processes. Known for excellent attention to detail skills and ability to analyse data and engineer well-researched, cost-effective, and responsive solutions. Seeking a position of document specialist which would grant the opportunity to continuously discover, evaluate, and implement new methods to maximize documentation, and records efficiency.
Overview
19
19
years of professional experience
Work History
Library Assistant
Newark Public Library-VTC
Newark
09.2021 - Current
- Offer computer usage help and support to Library patrons.
- Assist patrons with completing online applications, library materials media, document printing and editing, photocopies, scanning.
Fileroom Management
Prolibra Associates, Inc.
Kearny
06.2021 - 05.2025
- Support fileroom storage organization and maintain archive boxes of Traffic violation files.
- Retrieve requested documentation for court staff research.
Law Office Consultant (Legal Office Assistant)
Robert Half
Jersey City
04.2021 - 06.2021
- Provided customer services to client via telephone.
- Data Entry of case indexing in Time Matters database.
- Filing of various legal case records documentation.
- Retrieval and delivery of files to firm Attorneys and legal staff.
Engineering Information Management Data Steward Consultant
The Port Authority of New York & New Jersey
Jersey City
07.2019 - 09.2020
- Works autonomously and applies judgment and decision making when monitoring workflow and handling new data requests, changes, and deletions.
- Manage business priorities while driving process improvements and data quality enhancements.
- Identify opportunities for continual improvements in both the delivery platform and operational performance and associated solutions.
- Effectively deliver excellent support services to the Engineering Department within active and legacy design/construction information and Tenant Alteration Application (TAA) submissions.
- Adequately utilized the technical large format scanning and high-speed scanning equipment in scanning identified active Engineering Information into various formats (TIF, PDF, JPG, etc.), and enter required metadata into the designated electronic document management database.
- Execute quality control measures on Engineering information prior and after importing into the designated document management database, Canon’s Direct Print Exec, and the EDoC Search and resolve data discrepancies.
- Diligently develop Engineering Information for transmittal to the Engineering Records Center.
- Render redefined assistance to staff with the operation and functionality of the EDoC Search and assist Consultants, as requested by Engineers, with searches for Engineering information.
- Critically formulate monthly metrics for the Supervisor of Engineering Information while also tracking all processed Engineering Information.
- Constantly assist Information Management Engineer with EDoC requests, including, locating and gathering of Engineering Information.
- Assist Supervisor and Manager with additional tasks as needed.
Legal Records Consultant (Records Associate)
Wilson Elser Law Firm
NYC
11.2018 - 06.2019
- Oversaw and evangelized data stewards management of data quality within their scope of responsibility and in line with corporate and business strategies.
- Defined and communicated business rules and terms governing use of the data perhaps including security and data lifecycle management.
- Delivered superior and compliant records keeping functions and practices.
- Successfully implemented accurate legal documentation data entry into Legal Key records management database.
- Facilitated an effective maintenance of legal and confidential case file storages, locations, and its tracking and distribution.
- Efficiently maintain the order and arrangement of legal records room.
- Processed inactive and closed files and prepared for transfer to off-site storage.
- Efficiently deliver precise metric documentation and department activity logs to ensure effective project monitoring.
- Reviewed diverse legal documentation to add to Attorney case files as well as preparation for court trials.
- Respond to email inquiries from claimants.
Tax and Assurance Consultant (Records Associate)
Price Waterhouse Coopers
NYC
07.2016 - 11.2018
- Worked closely with management, booking agents and legal counsel, to manage business affairs including contractual obligations and performance engagements.
- Implemented the vision for efficient and compliant records keeping operations and processes.
- Lead accurate file and document information data entry into records management databases.
- Managed financial case file storage, location, tracking and distribution.
- Proactively processed inactive and closed files and prepare for transfer to off-site storage.
- Delivered precise reports and department activity logs which helped ensure production monitoring.
Digital Imaging Specialist Consultant (Insurance Document Management)
New York Life Investment Company
Parsippany
05.2015 - 06.2017
- Spearheaded all data imaging related activities ensuring consistency, reliability, and seamless accessibility.
- Directed digital document creation utilizing SharePoint ECM.
- Successfully and consistently served as Point of Contact for Actuarial department.
- Managed document management process by executing scanning and data-entry best practices.
Document Imaging Consultant (Electronic Trial Master File)
Novartis Pharmaceuticals
East Hanover
05.2015 - 05.2015
- Exhibited hands-on prowess as a contractor responsible for records storage, quality and retention.
- Supported team by scanning and ensuring quality control of trial master files and clinical study documents, while helping to create digital files and maintaining records with the Credi Document Management database.
Document Imaging Consultant (Financial Office)
Thomson Reuters
New York
04.2015 - 05.2015
- Developed and ensured implementation of data naming standards, definitions, standard values, data security, data business rules and validation rules and data quality measures.
- Oversaw the administrative processes associated with the data asset including its sourcing and usage.
- Understood the relationship with other data assets and its dependencies.
- Ensured the data asset complies with all governance, regulations, license and agreements.
- Utilized effective time management, planning and organizational skills as a contractor specialized in providing document imaging services.
- Developed digital files, indexed, and maintained in document management database.
- Edited and executed quality control procedures with scanned images.
Document Imaging Specialist Consultant (Immigration)
Cognizant Technologies
Teaneck
11.2014 - 04.2015
- Facilitated electronic document management functions for the US Department of immigration c/o Cognizant Technologies.
- Copied, scanned, and indexed bulk documents and maintained digital files in a document management database.
- Updated electronic files while managing the archive and paper-document packing procedures for offsite storage facility and shipping.
Consultant (Library Technician, Administrative, Client Services)
Johnson & Johnson, Worldwide Flight Services, EPA, UPS & Enterprise Rent-A-Car
11.2007 - 11.2014
Education
Master of Arts, Ed - Teaching & Learning with Technology
Ashford University
Bachelor of Arts - Sociology
Thomas Edison State University
Skills
- Scanning
- Digital Records
- Great Interpersonal skills
- Document Prep
- Archive and Records Retention
- Microsoft Access
- Data Entry
- Records Management
- Data Conversion
- Electronic Records
- Requirements Documentation
- Filing
- Document Analysis
- Requirements Analysis
- Legal Databases
- Archiving
- Indexing
- Sort
- Copy
- Store
- Data Support
- Client Relations
- Microsoft Office Suite
- Word
- Excel
- PowerPoint
- Access
- Adobe
- SharePoint
- Legal Key
- Iron Mountain Accutrack
- Document Management Databases
- Quality Control System
Timeline
Library Assistant
Newark Public Library-VTC
09.2021 - Current
Fileroom Management
Prolibra Associates, Inc.
06.2021 - 05.2025
Law Office Consultant (Legal Office Assistant)
Robert Half
04.2021 - 06.2021
Engineering Information Management Data Steward Consultant
The Port Authority of New York & New Jersey
07.2019 - 09.2020
Legal Records Consultant (Records Associate)
Wilson Elser Law Firm
11.2018 - 06.2019
Tax and Assurance Consultant (Records Associate)
Price Waterhouse Coopers
07.2016 - 11.2018
Digital Imaging Specialist Consultant (Insurance Document Management)
New York Life Investment Company
05.2015 - 06.2017
Document Imaging Consultant (Electronic Trial Master File)
Novartis Pharmaceuticals
05.2015 - 05.2015
Document Imaging Consultant (Financial Office)
Thomson Reuters
04.2015 - 05.2015
Document Imaging Specialist Consultant (Immigration)
Cognizant Technologies
11.2014 - 04.2015
Consultant (Library Technician, Administrative, Client Services)
Johnson & Johnson, Worldwide Flight Services, EPA, UPS & Enterprise Rent-A-Car
11.2007 - 11.2014
Master of Arts, Ed - Teaching & Learning with Technology
Ashford University
Bachelor of Arts - Sociology
Thomas Edison State University