Kevin D. Scott

● Managed the day-to-day operations of PEO DHMS’ facilities and security.

● Worked closely with building management in the scheduling of meetings and preventive maintenance.

● Overlooked provisions of CAC cards, and Datawatch cards providing employees, visitors, and clients access into space.

● Lead weekly Hot Topic meetings for Facilities and Security on ongoing issues keeping upper management up to date.

● Monitor and authorize entrance and departure of employees, visitors, and other persons to maintain security access.

● Provide on-site support for Security Management initiatives that ensure the integrity of on-site personnel.

● Document by drafting reports of daily activities and irregularities.

● Checked temperature of employees and visitors entering facility.

● Recorded and logged temperature of each individual.

● Wore and disposed of protective PPE (Personal Protective Equipment) to safeguard myself and others.

● Organized and updated the filing system.

● Labeled employee files, I9’s, and payroll related documents.

● Tagged Medical folders.

• Scheduled repairs and maintenance with outside suppliers
• Updated space audits and reporting (monthly) to include vacant/common space
• Coordinated Emergency Response Team processes
• Worked with buildings property management for maintenance, cleaning, and outages
• Provided backup services to front desk and mailroom operations.

• Prepared monthly reports on meeting related expenses
• Reconciled catering vendor/supplier invoices
• Placed orders for supplies and equipment, and worked with vendor to ensure timely deliveries
• Maintained critical incident log of any disturbances, complaints, thefts, vandalism and other incidents
• Scheduled conference meeting rooms and arranged for catering and audio-visual service.

• Monitored work tickets in a work order system
• Collected work metrics to provide to supervisor
• Prepared conference room for events and set-up of audio visual
• Installed signage, bulletin boards, and whiteboards
• Assembled miscellaneous products and furniture.

• Coordinated DOD OIG suite safety inspections
• Updated seating charts on AutoCAD
• Facilitated troubleshooting for (GPOC) General Point of Contact VIPs
• Generated new FootPrint projects for incoming 474 forms and assigned to appropriate space managers
• Supported and created agenda for (FSD) Facility Support Department Chief and team to discuss assignment statuses and updates of FootPrints to reflect changes
• Coordinated project approvals, project funding up to $3000.00 and status updates through (WHS) Washington Headquarter Services as needed
• Generated signage for the different components within the Mark Center
• Provided guidance to clients regarding processes for requesting furniture and space modifications.

• Assisted in office moves, designation of furniture, and installation of parts
• Organized supply room in accordance to the client’s equipment needs and specifications
• Escorted contractors to perform work in confidential spaces
• Assisted with the coordination and scheduling of maintenance activities
• Provided support for meetings and conference room reservations.

• Served as a receptionist and visitor control
• Greeted visitors and ensured that all visitors entering the controlled access areas in the IDA facility are registered and authorized
• Determined nature of business and issued appropriate visitor security badges according to clearance level
• Maintained the visitor log and request file; tracks and records all issued security badges
• Processed visitor requests; entered clearance information into the visitor database and/or researched information in DoD and IDA clearance databases; verifying foreign visitor authorization from the Export Control Office and Security
• Coordinated with IDA hosts and facilitated smooth flow of visitors in the lobby area during meetings or seminars
• Directed visitors to meeting location and collected electronic devices when required; ensuring compliance with all aspects of the IDA security program.

• Assisted Facility Manager & Regional Manager in researching, analyzing, and reporting budget variance
• Managed a team of 3 facilities coordinators
• Identified and responded to any financial or budget-related issues
• Supported Facility-specific cost goals to contribute to the account achieving significant savings ($10,000)
• Coordinated special events in support of clients or Jones Lang LaSalle
• Assisted with the coordination and scheduling of maintenance activities
• Provided support for meetings, conference room reservations, as needed and directed with the assistance of established POC's
• Resolved problems associated with all building services including: janitorial, food services, coffee services, parking, vending, badging, and equipment.

• Responsible for preparing documents for scanning for DPMO, up to two boxes of documents a day
• Used high-speed scanner to make copies of documents making sure not to damage papers
• Reassembled documents in a specified order after scanning
• Prepared documents for secure destruction of hard copy records placing them in burn bags.

• Tracked conference room scheduling and cancellations for meetings using Microsoft Outlook
• Provided backup support for sister facilities in emergency situations
• Checked all incoming personnel for identification badges and issued temporary badges when necessary
• Confirmed active clearance status for classified meetings in JPAS and worked with the FSO to facilitate meetings
• Managed and reinforced proper operation practices for the mailroom and print shop
• Authorized to request and hire temporary employees as needed and serve as their primary point of contact
• Conducted In-Service Training that included hosting and co-hosting AED & CPR courses, serving as a fire safety coordinator, and cross training newer team hires on various job duties
• Responsible for all maintenance and procurement of materials and parts scheduled for installation
• Supervised and coordinated all maintenance service on repair ticket orders pertaining to the building and related equipment
• Managed the preventative maintenance process for the audiovisual projector systems and video televised conference equipment that is used by clients and staff
• Maintained accurate records with regards to the annual inspection of equipment
• Parking coordinator for five BAH facility garages within the metropolitan Washington D.C
• Area
• Ordered all stockroom and office supplies for the Crystal Square Two (CS2) work site
• Approved printed ticket invoices for the Finance Department of BAH.

• Assisted in the inaugural audit of the Homeland Security Investigation Forensic Laboratory (HSI-FL)
• Worked within a team to create a 41-page manual to document the audit process
• Proofread, edited and reproduced the manual for future use and training
• Participated in a group presentation showcasing the manual for department Directors and Supervisors.

• Sorted incoming and outgoing mail
• Delivered packages internally and utilized Messenger Services when appropriate
• Completely moved, organized and updated client’s supply/storage area
• Provided office support primarily at AKF, an architecture and design firm.