KHADIJA ALI KHAMIS ALIJAB
Al Khor
Summary
Proficient Administrative Assistant with over 5 years of office experience, specializing in administrative work, problem solving, planning, and optimal assistance. Known for increasing productivity and relieving workload of managerial staff. Proven efficiency with an ability to quickly learn and navigate any computer software program, or office filling system. I am keen to details, result oriented and have the ability to work with people from diverse cultures, origin and religion. Dependable [Job Title] with good supply management, recordkeeping and schedule coordination skills dedicated to keeping professionals focused and prepared for daily requirements. Produce business correspondence, detailed reports and useful spreadsheets using diverse software programs and technical skills. Respectful, punctual and hardworking.
Overview
6
6
years of professional experience
Work History
Office Assistant
Qatar Security Service
11.2021 - Current
- Improved work efficiency by 96% through streamlining office procedures that enabled daily tasks to run smoothly
- Monitored office supplies, managed orders, and communicated with vendors, built dependable relationship and completely eradicated the problem stock shortfall
- Implemented efficient, organized filing system that achieved a 30% reduction in paper usage within one year
- Resolved 98% miscommunication errors by professionally handling interactions including walk-ins, e-mail, phone and fax interactions
- Maintained a professional and organized office environment by ensuring cleanliness, promptly welcoming guests and providing personalized beverage service, contributing to positive first impressions and enhancing overall workplace productivity.
Administrative Support
Brandtrack Limited Company
07.2018 - 09.2021
- Successfully directed workflow, acting as intermediary between all departments by arranging conference calls, scheduling meetings, composing correspondence and managing calendars
- Managed bookkeeping tasks, such as budget, report preparation and assisted with special projects including client presentation and trade show exhibits that resulted to 50% increased sales
- Provided general office-wide administrative support including: photocopying, scanning, e-mailing, filing and data entry - often high volumes with short lead time
- Effectively managed inventory and orders, achieving reduction in delivery wait times of 20% and 36% fewer products return
- Achieved sales goals of product supply, including surpassed growth targets for profits, repeat business and new clients
- Maintained and tracked staff documents such as, travel papers and contract renewal forms thus enhancing future reference
- Implemented problem solving skills to work through staff and customer issues resulting to 40% reduced complains.
Education
Human Resource and Admin Professional Diploma -
Filipino Institute
Doha, Qatar01.2023
Diploma in Front Office and Administration -
Unity College
Nairobi, Kenya06.2018
Certificate in Computer Application -
Emmanuel College
Nairobi, Kenya12.2014
Skills
- Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook, OneNote)
- A strong collaborator who puts the need of the team first
- Expert in Administrative tasks
- Strong ability of complex problem solving
- Possess the strategy of working independently without supervision
- Exceptional communication skills
- Fast learner with proven track records of achievements
- Capable of working effectively under pressure
- Excellent organizational skills
References
- Mrs. Kiplimo, HR Manager, Brandtrack Limited, +254114749849
- Mr. Omar Hassan, Asst. HRM, Qatar Security Service, +97466947098
Languages
English
Native language
Timeline
Office Assistant
Qatar Security Service
11.2021 - Current
Administrative Support
Brandtrack Limited Company
07.2018 - 09.2021
Human Resource and Admin Professional Diploma -
Filipino Institute
Diploma in Front Office and Administration -
Unity College
Certificate in Computer Application -
Emmanuel College