Summary
Overview
Work History
Education
Skills
Timeline
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Khalid Iqbal Siddiqui

Khalid Iqbal Siddiqui

HR & ADMIN Executive
Doha

Summary

"Experienced HR & ADMIN Executive: Driving Organizational Success through Efficient HR Strategies and Administrative Operations".


Over 16 years of experience in the HR and administrative field, with a proven track record of successfully managing HR and administrative functions within an organization.
Strong understanding of HR and administrative processes, including talent management, employee relations, benefits administration, payroll management, and policy development and implementation.
Excellent interpersonal and communication skills, with a proven ability to build strong working relationships with internal and external stakeholders.
Dedicated to creating a supportive and inclusive work environment for all employees.
Good problem-solving and organizational skills, with the ability to effectively manage multiple projects simultaneously.

Overview

15
15
years of professional experience
3
3
years of post-secondary education
3
3
Languages

Work History

HR & ADMIN Executive

Consolidated Engineering Systems Co. W.L.L
Doha
03.2019 - Current
  • Maintained human resources regulatory compliance with local, and state laws.
  • Spearheaded shared governance and collaboration on employee relations, HR administration, collective bargaining agreements and related HR topics.
  • Led and directed work of HR team members and handled hiring, training and termination.
  • Established critical strategic partnerships with several private equity agencies to provide full HR services to portfolio companies.
  • Identifying, attracting, and selecting the right talent to meet the organization's current and future needs.
  • Managing employee relationships and addressing employee concerns, conflicts, and complaints.
  • Developing, implementing, and managing a performance management process that sets performance goals, provides feedback and coaching, and evaluates employee performance.
  • Providing employees with the skills and knowledge they need to perform their jobs effectively through formal training programs, on-the-job training, and mentoring programs.
  • Managing and maintaining the organization's HRIS to ensure accurate and up-to-date information about employees, policies, and processes.
  • Working on HR systems (SAP SuccessFactors).
  • Managed HR operational issues queue by investigating, and troubleshooting problems arising in our global HR system (SAP SuccessFactors).
  • Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
  • Track Probation reviews , resignation letters , exit interviews , clearance certificate and ensure final settlement is done within standard agreed timeline.
  • Keep trace of expiry date and renewal of employee documents such as passport, health card etc.
  • Implement health, safety & environmental Policy and Procedures.
  • Ensures proper filing of all documents, employee’s files and other legal documents of the company.
  • Ensure the accountability with the help of different ways like; check lists, day to day activity report, strictly managed the track records, log reports, maintenance sheet, Stock sheets, weekly / monthly reports and summarize report.
  • Notify and control to deficiencies time to time.
  • Share Monthly & Summarize report to GM.
  • Repair and Maintenance: Vehicle, Office and Accommodation maintenance.
  • Management of Accommodation.
  • Office and Kitchen supplies.
  • Project Admin: Arrange the PPE (Personal Protective Equipment) for the staff as per PM advice.
  • Travel Management.

Operation Manager

Technical Services & Solutions Co.
Karachi
01.2018 - 02.2019
  • Identifying and implementing process improvements to increase efficiency and effectiveness, reduce costs, and improve customer satisfaction.
  • Allocating resources, including personnel, equipment, and materials, to meet operational needs and ensure that work is completed on time.
  • Implementing quality control processes to ensure that products and services meet customer requirements and comply with industry standards.
  • Managing inventory levels to ensure that materials, work-in-progress, and finished goods are available as needed.
  • Ensuring that the work environment is safe and healthy for employees and that the organization complies with all relevant safety and health regulations.
  • Monitoring and controlling operational costs, including labor, materials, and overhead, to ensure that the organization operates within budget.
  • Managing employee performance, development, and engagement to ensure that the organization has the skills and capacity to meet its operational needs.
  • Administered smooth supply chain by effectively communicating re-order points, order placements monitoring stock position with vendors.
  • Handling customer care, especially after sales and complaint escalations/ queries.
  • Sets and meets realistic deadlines. Forecasts changes and communicates current and projected issues.
  • Manage relationships with key operations vendors.

Office Administrator

Green Installations Co.
Doha
12.2013 - 01.2018
  • Overseeing day-to-day office operations and ensuring that the office runs smoothly and efficiently.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
  • Providing administrative support to management and employees, including scheduling, meeting coordination, document preparation, and record keeping.
  • Overseeing petty cash of local purchasing and maintenance.
  • Managing procurement processes, sourcing suppliers, negotiating contracts, and ensuring the timely delivery of goods and services.
  • Providing IT support to employees, including hardware and software maintenance, troubleshooting, and technical support.
  • Ensuring that the organization is compliant with local and state laws, regulations, and policies, and managing the process for obtaining necessary licenses and permits.
  • Maintaining accurate and up-to-date records and databases, including employee files, financial records, and other sensitive information.
  • Developing and maintaining effective communication systems and processes, including email, phone, and web-based systems.
  • Coordinating and managing travel arrangements, including flight, hotel, and transportation reservations.
  • Organizing and managing events, including meetings, conferences, and company social events, to ensure that they run smoothly and effectively.
  • Managed office supplies stock and placed orders.
  • Answer queries by employees and clients.
  • Coordinate internal resources and third parties/vendors for the flawless execution of projects.
  • Prepare reports and presentations with statistical data, as assigned.
  • Arrange travel and accommodations
  • Answering telephone calls, responding to queries, and replying to emails.
  • Hiring maintenance vendors to repair or replace damaged office equipment.
  • Assisting the HR department with job postings and interviews.

Import Officer

Bali Enterprises
Karachi
05.2006 - 12.2011
  • Coordinating and managing all aspects of import operations, including documentation, customs clearance, and transportation.
  • Ensuring that all import operations comply with relevant regulations, including customs, trade, and transportation laws.
  • Managing the import supply chain, including sourcing suppliers, negotiating contracts, and ensuring the timely delivery of goods.
  • Preparing and processing import documentation, including bills of lading, commercial invoices, and customs declarations.
  • Planning and coordinating logistics activities, including transportation, storage, and distribution, to ensure that goods are delivered to customers on time.
  • Monitoring and controlling import costs, including freight, insurance, and customs duties, to ensure that the organization operates within budget.
  • Identifying and assessing import risks, including currency fluctuations, trade restrictions, and supply chain disruptions, and developing contingency plans.
  • Providing excellent customer service to internal and external customers, including responding to inquiries, resolving issues, and handling complaints.
  • Ensuring that imported goods meet customer requirements and comply with relevant quality standards.
  • Encouraging and fostering a culture of continuous improvement, seeking ways to improve import processes and systems to increase efficiency and effectiveness.
  • Checked import/export documentations to determine cargo contents and classified goods into the different fee or tariff groups.
  • Collaborated with the government and private organizations, i.e. Pakistan customs, shipping companies, excise & taxation department.
  • Conducted inspection, counted received items and reconciled them against invoices.
  • Dealt efficiently with customers’ complaints, queries and engaged in every single process which leads towards the goal of developing business.
  • Drafted clearance documentations as required and prepared reports on daily, weekly, and monthly basis.
  • Managed intercity cargo transportation and handled additional responsibility to make presentations for clients regarding their imports, export, and clearing & forwarding

Education

BBA - Business Administration

Preston Institute of Management, Sciences & Tech.
Karachi - Pakistan.
11.2001 - 03.2005

Skills

HRIS, SAP (SuccessFactor), MS Office, aPHRi

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Timeline

HR & ADMIN Executive

Consolidated Engineering Systems Co. W.L.L
03.2019 - Current

Operation Manager

Technical Services & Solutions Co.
01.2018 - 02.2019

Office Administrator

Green Installations Co.
12.2013 - 01.2018

Import Officer

Bali Enterprises
05.2006 - 12.2011

BBA - Business Administration

Preston Institute of Management, Sciences & Tech.
11.2001 - 03.2005

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Khalid Iqbal SiddiquiHR & ADMIN Executive