Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Kiara Wilson

Houston,TX

Summary

Proven leader in accounts payable and vendor management, with a track record of optimizing processes and enhancing efficiency, notably increasing ACH payment setups by 26% at Lexitas. Skilled in SAP, Oracle, and cross-departmental collaboration, I excel in high-volume transaction management and audit support, ensuring accuracy and compliance.

Overview

12
12
years of professional experience

Work History

AP Specialist Lead / Vendor Master Coordinator

Lexitas (Depositions Solutions)
Houston, TX
08.2023 - Current
  • Oversaw timely and accurate processing of rent, utility, and vendor payments through multiple payment methods.
  • Conducted weekly bank reconciliations.
  • Facilitated seamless invoice distribution for the AP team.
  • Managed escalated payment inquiries from vendors and associates, resolving issues promptly and professionally.
  • Administer ACH payment authorization templates on a weekly basis while tracking daily production updates with NetSuite.
  • Managed timely payment schedules for rent and utilities, monitoring critical dates.
  • Drove increase of ACH payment setups from 6% to 32%, achieving notable improvement in efficiency.
  • Implemented protocols for accurate understanding and setup of all vendor terms.
  • Partnered with leadership to enhance cross-departmental processes for vendor and customer setup improvements.
  • Designed and implemented a new process to ensure ACH/wire information remains current and secure.
  • Oversaw vendor master records, verifying accurate entry and updates of details, ACH, and tax information.
  • Ensured timely completion of year-end 1099 processing.
  • Ensured accurate processing and thorough documentation of high numbers of credit card payments.

Operations Specialist

Perry's Steakhouse and Grille
Houston, TX
08.2021 - 04.2023
  • Handled full-cycle AP operations, guaranteeing precise verification and timely remuneration.
  • Ensured compliance with internal AP policies and tax regulations.
  • Ensured accuracy in the 3-way matching process by following established accounting guidelines.
  • Facilitated audit processes by furnishing documents and resolving issues efficiently.
  • Managed AP aging reports to keep accounts current.
  • Executed weekly and monthly check processing, including positive pay files.
  • Processed high volumes of invoices weekly, handling an average of 140-460.

Amazon Fulfillment Warehouse Associate

Amazon
Houston, TX
10.2019 - 07.2021
  • Showcased proficiency in managing inventory systems, handling order processing tasks competently, and overseeing seamless warehouse functioning.
  • Optimized training for new employees, ensuring efficient packaging and shipping operations.
  • Assisted with tracking and resolving discrepancies in product shipments, contributing to the timely delivery of orders.

RMA Billing Clerk

Casinotech
Houston, TX
12.2017 - 04.2020
  • Oversaw entire billing process for sales orders, covering invoicing, payment processing, and credit issuance.
  • Ensured precise financial record keeping utilizing Oracle, Netsuite, and QuickBooks.
  • Facilitated cross-departmental efforts for maintaining precise inventory records.
  • Handled creation and management of POs for necessary parts.
  • Coordinated freight and part shipments with FEDEX and UPS.
  • Generated Warranty Service Invoices, Sales orders, and estimates.

Customer Service Representative/ AR Disputes Admin

SYSCO Food Services
Houston, TX
12.2012 - 04.2017
  • Handled Accounts Receivable disputes, addressing vendor and customer concerns during the billing cycle.
  • Provided essential documentation after detailed analysis through multiple communication methods.
  • Reviewed AR open items and credits, ensuring timely resolution.
  • Performed detailed processing of supplier invoices for accurate system entry.
  • Processed checks addressing supplier A/P queries, resolving cost discrepancies.
  • Enabled smooth team operations through script preparation.
  • Secured 90% customer loyalty through effective billing management.
  • Oversaw account management with duties involving inquiry responses, payment handling, and issue resolution.
  • Facilitated timely pursuit of past due accounts, increasing effectiveness in the accounts collection process.
  • Enabled efficient dispute handling by providing comprehensive documentation and consistent communication to both clients and vendors.

Education

High School Diploma -

Cypress Springs High
Cypress, TX
06-2008

Skills

  • Accounts payable management
  • Expense reporting
  • Cost accounting
  • Audit support
  • Cash flow forecasting
  • GAAP
  • High-Volume Transaction Management
  • SAP, Oracle, QuickBooks, Compeat, NetSuite
  • Bank Reconciliation & Positive Pay
  • Cross-Departmental Collaboration

References

References available upon request.

Timeline

AP Specialist Lead / Vendor Master Coordinator

Lexitas (Depositions Solutions)
08.2023 - Current

Operations Specialist

Perry's Steakhouse and Grille
08.2021 - 04.2023

Amazon Fulfillment Warehouse Associate

Amazon
10.2019 - 07.2021

RMA Billing Clerk

Casinotech
12.2017 - 04.2020

Customer Service Representative/ AR Disputes Admin

SYSCO Food Services
12.2012 - 04.2017

High School Diploma -

Cypress Springs High

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Kiara Wilson