Kiley Case
Mountain View,WY
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through seven years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Alta Construction, Inc.
09.2016 - Current
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Managed filing system, entered data and completed other clerical tasks.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Sorted and distributed office mail and recorded incoming shipments.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Tracked employee vacation, sick and personal time.
- Processed manual checks for employees in accordance with company policies.
- Streamlined payroll processing by implementing efficient data entry and verification procedures.
- Assisted new hires with onboarding paperwork related to direct deposit setup, tax forms, and benefit enrollment.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Managed garnishments and levies in accordance with legal requirements, ensuring proper withholding from employee wages.
- Processed timecards and payroll data for team of employees.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Audited timesheets and payroll records for accuracy.
- Prepared and submitted payroll taxes and reports to regulatory agencies.
- Established a well-organized filing system for maintaining all payroll-related documents securely.
- Processed garnishments from creditors or government agencies to meet legal requirements of deducting money from employees' paychecks to pay off debts.
- Maintained confidentiality of employee records and payroll information.
- Maintained compliance with federal, state, and local tax laws by staying updated on regulations and submitting timely reports.
- Filed payroll taxes with appropriate government agencies by deadlines to minimize risk of penalties or fines.
- Issued paychecks on designated pay dates to avoid employee dissatisfaction.
- Verified timekeeping records and handled any discrepancies with employees.
- Assisted in the preparation of year-end tax forms, including W-2s and 1099s, for timely distribution to employees.
- Updated employee files with new details such as changes in address or salary levels.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Input financial data and produced reports using Sage 100 Contractor.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Utilized Microsoft Excel to manage invoices and payments.
- Prepared and emailed/mailed invoices to customers, processed payments, and documented account updates.
- Made outbound calls to vendors and customers to discuss and resolve account needs.
Education
No Degree -
Utah Valley University
Orem, UT2015
High School Diploma -
Mountain View High School
Mountain View, WY2015
Skills
- Payroll Administration
- Mail handling
- Records Management
- Reception oversight
- Invoice Processing
- Microsoft Office
- Employee timesheet processing
- Administrative Support
- AP/AR proficiency
Certification
- CNP - Certified Notary Public
Timeline
Administrative Assistant
Alta Construction, Inc.
09.2016 - Current
No Degree -
Utah Valley University
High School Diploma -
Mountain View High School
- CNP - Certified Notary Public
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