Kim Brown

Contractor Pre-Qualification - Renewals/New Certifications

• Provide quality clerical support through data entry, document management, email correspondence, and facilitate the operations of the contractor pre-qualification process.
• Ensure accurate recordkeeping by diligently updating database with new contractor's information or changes to their existing information.
• Interact with contractors by phone, email, or in-person to provide pre-qualification information.
• Coordinate and schedule monthly QSEC meetings to ensure smooth operations and timely renewal process.
• Prepare monthly Board agenda item for Contractor Pre-Qualification.
• Maintain Ariba database and organize contractor's documents for easy retrieval of information.
• Process all requisitions into Purchase Orders for all of the construction commodity for the District.

Project Management

• Prepare, distribute and manage documents.
• Identify, analyze and process construction documents and invoices.
• Manage calendars and coordinate meetings for multiple administrators.
• Produce and assemble Board Agenda Items requiring accuracy and compliance with multiple deadlines.
• Maintain bi-weekly payroll of 44 administrative and clerical employees.
• Order and maintain office supplies for the department.
• Update and maintain databases.

Assistant Manager

• Coordinate employees' work schedule.
• Maintain employee timesheets and payroll.
• Process accounts receivable/payable invoices.
• Daily profit and loss report