Kim Housman

• Developed detailed event plans and timelines to ensure successful execution of events.
• Coordinated and managed vendors for events, ensuring all vendor requirements were met in a timely fashion.
• Prepared budgets and monitored expenses throughout the duration of an event.
• Scheduled and attended pre-event meetings with clients to discuss event details and objectives.
• Organized catering services by selecting menu items, negotiating prices, ordering food and beverages, setting up buffet areas.
• Created floor plans, seating arrangements, and other visuals as needed for each event.
• Procured necessary permits from local authorities for outdoor events.
• Collaborated with marketing team to create promotional materials for upcoming events.
• Maintained accurate records related to attendance, budgeting, contracts.
• Developed relationships with vendors in order to secure discounts or special offers when possible.
• Reviewed invoices from vendors promptly upon receipt and processed payments accordingly.
• Helped with end-to-end event planning process through meetings, walk-throughs and day-of execution.
• Collaborated with leadership and colleagues to coordinate staffing for each event.
• Designed event themes and coordinated decorations, audio and visual equipment, and promotional materials to enhance event atmosphere.
• Negotiated contracts with venues, caterers, and entertainment providers to secure favorable terms and pricing.
• Conducted pre-event site visits, assessing venue suitability and identifying potential logistical challenges.
• Coordinated logistics for international events, including travel arrangements, accommodations, and local regulations compliance.
• Managed on-site event staff and volunteers, providing training and supervision to ensure high levels of service.
• Resolved unexpected issues and emergencies during events, maintaining poise and ensuring participant satisfaction.

1985 - 2017

Independent Travel Manager: First Family of Travel (Hawaii), Independent Travel Manager for USMotivation, clients SHARP, Ricoh, Pfizer, UNUM, AIG, United Healthcare, AT&T, Konica Minolta, APPLE, IBM.