Kim Izaguirre
Vestal,NY
Summary
Professional administrative expert prepared to excel in executive support roles. Skilled in managing calendars, organizing meetings, and ensuring seamless office operations. Reliable team player with focus on achieving results and adapting to dynamic work environments. Proficient in communication, problem-solving, and maintaining confidentiality.
Overview
12
12
years of professional experience
Work History
Executive Administrative Assistant
Merrill Lynch
06.1998 - 06.2005
- Reported directly to First Vice President of equity research team covering life insurance companies.
- Managed and maintained complex calendar, including scheduling meetings, conference calls, and travel arrangements.
- Prepared and organized agendas, presentations, and reports for client meetings and internal discussions.
- Coordinated all domestic and international marketing roadshows; including flights, accommodations, and detailed, daily itineraries.
- Arranged industry events, conferences, and networking engagements.
- Served as a primary point of contact for institutional clients, and other external parties, managing inquiries, and facilitating effective communication.
- Maintained and updated a comprehensive database of clients, contacts, ad industry professionals, ensuring information was accurate and readily accessible.
- Assisted team in gathering and compiling financial data, market research and investment reports.
- Organized and maintained a library of investment related resources, including reports, presentations an analysis tools.
- Provided additional administrative support as needed.
Administrative Assistant to the Executive Director
US Olympic Training Center, Team USA - Taekwondo
01.1996 - 08.1997
- Managed the Executive Director's calendar, including scheduling meetings, coordinated appointments, and organized travel arrangements.
- Handled correspondence, including emails, phone calls, and mail, ensuring timely responses and confidentiality.
- Assisted in planning and organizing events, such as training camps, team selections, fundraisers, and community outreach programs.
- Coordinated logistics for team travel, accommodations, and competition arrangements.
- Traveled with team for all national events and competitions.
- Acted as liaison between the Executive Director, coaching staff, athletes, and external partners.
- Drafted and distributed team updates, newsletters, and other communications.
- Assisted wit expense reporting, budget tracking, and invoice processing.
- Monitored expenditures related to travel, events, and team operations.
- Performed other administrative tasks as needed to support the Executive Director and team.
Executive Receptionist
Polo Ralph Lauren
01.1993 - 01.1995
Education
Associate of Science - Fashion Marketing
Fashion Institute of Technology
New York, NYExecutive Assistant Certificate Program
Kathrine Gibbs Business School
New York, NYSkills
- Reliable and responsible
- Professional and mature
- Executive support
- Office Administration
- Customer service
- Phone etiquette
- Expense reporting
- Logistics and schedule management
- Work Prioritization
Timeline
Executive Administrative Assistant
Merrill Lynch
06.1998 - 06.2005
Administrative Assistant to the Executive Director
US Olympic Training Center, Team USA - Taekwondo
01.1996 - 08.1997
Executive Receptionist
Polo Ralph Lauren
01.1993 - 01.1995
Associate of Science - Fashion Marketing
Fashion Institute of Technology
Executive Assistant Certificate Program
Kathrine Gibbs Business School
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