KIM KOEHLER
Bronx
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
30
30
years of professional experience
Work History
Administrative Assistant
Morris Park Realty
11.2024 - Current
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Managed a high volume of incoming calls, emails, and walk-in inquiries with professionalism and prompt attention, ensuring no opportunities were missed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Maintained inventory of office supplies and placed orders.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Accounts Payable Clerk
Mensch Mill Lumber
04.2024 - 08.2024
- Processed a high volume of invoices daily utilizing accounts payable software for accurate record keeping.
- Maintained organized records of all payments, including disbursements, invoices and expenses.
- Resolved payment discrepancies by communicating with vendors.
- Paid vendors with company funds by confirming accurate checks and scheduling payments.
- Responded to client inquiries and immediately resolved issues.
Office Manager
Us Moving Enterprises
03.2022 - 04.2024
- Help customers schedule pickup and delivery dates for their move
- Monitor payments due from clients and go over forms of payment
- Maintain relationships with customers, also answer any questions they might have about their scheduled move
- Interviewed prospective employees for helper positions and drivers
- Prepared weekly payroll and maintain proper documentation of employee personnel
- Remained calm and professional in stressful circumstances and effectively diffused tense situations
Administrative Assistant
Domenick DeNigris Inc
09.1995 - 01.2022
- Answered phone calls and emails to provide information, resulting in effective business correspondence
- Provided secretarial and office management support while building cooperative working relationships
- Scheduled appointments, meetings, and events for management staff
- Prepared and prioritized calendars and correspondence
- Prepared and submitted employee timesheets for payroll
Education
Associate of Business Administration - Business
Queens Borough Community College
05.1995
High School Diploma - undefined
Herbert H Lehman High School
01.1992
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Customer and client relations
- Computer proficiency
- Filing
- Clerical support
- Scheduling and calendar management
- Payroll and budgeting
- Account reconciliation
Timeline
Administrative Assistant
Morris Park Realty
11.2024 - Current
Accounts Payable Clerk
Mensch Mill Lumber
04.2024 - 08.2024
Office Manager
Us Moving Enterprises
03.2022 - 04.2024
Administrative Assistant
Domenick DeNigris Inc
09.1995 - 01.2022
High School Diploma - undefined
Herbert H Lehman High School
Associate of Business Administration - Business
Queens Borough Community College
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