KIMBER KENNEDY
Denver,CO
Summary
I am an outgoing and efficient Executive & HR Administrative Assistant who has over 25 years experience in Wedding and Event Coordinating. Confident in my ability to be the face and voice of a fast-paced event environment while providing significant support to clients, vendors, managers, executive teams and professional colleagues. Offering a transferable skill set in prioritizing, organizing and multi-tasking. Inquisitive and eager to utilize my professional experience and ability to take on new challenges. Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors. Self-directed event coordinator with over 20 years of experience creating strategic alliances with organizational leaders to align with and support key business initiatives for on-time, under-budget event completion. Organized and ambitious planner with expertise in managing costs and budgets while establishing partnerships with vendors for optimal savings. Customer-oriented time manager and decisive leader.
Overview
28
28
years of professional experience
Work History
Event Coordinator
Simply Elegant Events
1996.06 - Current
- Coordinated schedules and timelines for events.
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Managed event logistics and operations.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Established positive relationships with clients, ensuring their needs were met throughout event planning process.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Performed event coordination for larger parties and gatherings.
- Handled crisis management situations promptly, minimizing negative impact on event outcomes and client satisfaction.
- Facilitated smooth transitions between event segments by creating detailed schedules and providing clear communication to staff and participants.
- Brainstormed and implemented creative event concepts and themes.
- Enhanced attendee experience by meticulously planning and executing event logistics.
- Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
- Inspected event facilities to confirm conformance to customer requirements.
- Maintained accurate records of all event expenditures, ensuring budget compliance across multiple projects.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
- Employed social media platforms effectively to promote upcoming events, reaching wider audience base.
- Coordinated florists, photographers, and musicians for events.
- Reviewed event bills to confirm accuracy and approve payment.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Evaluated and selected service providers and vendors according to customer requirements.
- Streamlined registration processes for increased efficiency and reduced waiting times.
- Communicated with catering, lighting and sound companies to obtain price quotes.
- Worked closely with couples to meet wedding goals, maintain deadlines, and resolve complaints or service issues.
- Created and maintained event expenditures, budgets and timelines in job-related software.
- Arranged availability of audio-visual equipment, transportation and displays for various types of events.
- Spearheaded fundraising events that exceeded financial goals through effective donor engagement initiatives.
- Oversaw volunteer recruitment and training efforts, building dedicated team of individuals committed to supporting successful events.
- Trained and supervised event staff to complete tasks on time.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Created detailed timelines and budgets for events to meet all deadlines.
- Coordinated travel and accommodations for event attendees.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Utilized social media to promote events and increase attendance.
- Monitored and controlled event expenditures to meet budgets.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
Human Resource Assistant
Johnstown Heights Behavioral Health
2023.05 - 2023.11
- Manages processes connected with the recruiting, selection, and onboarding of new employees
- Coordinates new hire and benefits orientation and employee training programs
- Administers the benefits program ensuring timely enrollment of employees to health benefits and 401K
- Explains and answers employee questions regarding benefit coverage, deductibles, coinsurance, etc
- Ensures that all activities relating to the benefits programs are communicated throughout the company via newsletters, email correspondence, and/or memos and facilitates orientation sessions for employees
- Assists in processing of leave benefits including FMLA, STD, LTD
- Processes and monitors Worker's Compensation and unemployment claims and coordinates services with third party administrators
- Maintains current employee files and audits regularly for compliance
- Tracks and ensures mandatory requirements such as licenses and training are completed in a timely manner
- Accurately and timely enters new employee data and employee status changes into the HR and timekeeping systems
- Coordinates all mandatory training classes to meet regulatory requirements
- Assists in maintaining positive employee relations including organizing engagement and recognition activities
- Performs activities in a variety of cross-functional areas and interacts directly with corporate employees with respect to planning, problem resolution, process improvement and reporting
- Prepares monthly reports to ensure all employees are in compliance with federal, state and licensing agency regulations
- Acts as a liaison between the HR Department and Payroll Department regarding payroll deductions, timesheets, and various payroll reports.
Executive Administrative Assistant
Fairway Independent Mortgage
2020.07 - 2022.12
- Served as Executive Administrative Assistant to the Branch Manager
- Planned and coordinated all details for all employee functions, happy hour, and business development meetings
- Planned and coordinated fund-raising events for American Warrior Initiative - a non-profit Fairway Mortgage supports each year
- Anticipated business and Branch Manager needs and proactively resolved them
- Managed multiple calendars, coordinated multiple events, scheduled appointment, travel arrangements
- Managed multiple email boxes bringing attention to the most important information for the branch manager
- Assisted with onboarding new employees and worked directly with Operations, Production and Marketing Managers
- Review and prepare a variety of material that includes privileged and confidential information
- Makes independent decisions in the absence of the Branch Manager.
Education
Bachelor of Arts - Psychology
University of Northern Colorado
Greeley, CO05.2001
Skills
- Professional Event Coordinator
- CPR 5/2023
- Handle With Care 5/2023
- Workday/Quickbooks
- Jungo/SalesForce
- Asana, Canva
- Total Expert
- Encompass
- EVerify
- DORA
- C.A.P.S.
- Event Planning
- Project Management
- Scheduling
- Time Management
Personal Information
Title: EXECUTIVE ASSISTANT/HUMAN RESOURCES/EVENT COORDINATOR
References
REFERENCES AVAILABLE UPON REQUEST
Timeline
Human Resource Assistant
Johnstown Heights Behavioral Health
2023.05 - 2023.11
Executive Administrative Assistant
Fairway Independent Mortgage
2020.07 - 2022.12
Event Coordinator
Simply Elegant Events
1996.06 - Current
Bachelor of Arts - Psychology
University of Northern Colorado
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