Kimber McIntyre
Marysville,WA
Summary
Positive Senior Administrative Assistant with 10 plus years in executive team support. Strengths include organizing company events, developing written communications to all staff and providing excellence in guest experience. Knowledgeable about arranging authorizations, preparing work orders and processing vouchers. Methodical and highly organized with good prioritization and planning abilities. Hardworking and focused Administrative professional offering excellent communication, and planning. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
16
16
years of professional experience
Work History
Senior Administrative Assistant
Progressive Auto Insurance
Bothell, Washington
10.2016 - Current
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
- Coordinated office activities and public events.
- Drafted documents in company-directed formats and fonts accurately and consistently.
- Sorted, opened and routed mail and deliveries to meet business requirements.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Created and updated records and files to maintain accurate and compliant documents.
- Offered technical support and troubleshot issues to enhance office productivity.
- Managed electronic records database and handled all file requests.
- Arranged business travel details for company employees per supervisor requirements.
- Prepared flawless emails and other documents upon direction of immediate supervisor.
- Supported time-tested professional relationships, working with stakeholders to facilitate communication.
- Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Acquired proper equipment, refreshments and supplies for meetings.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Maintained personal schedule, professional calendar and individual appointments for senior staff members.
- Kept files and records in content management systems such as MS SharePoint, EXCEL, and others.
Receptionist
The Everett Clinic
Everett, Washington
01.2011 - 10.2016
- Answered central telephone system and directed calls accordingly.
- Managed multiple tasks and met time-sensitive deadlines.
- Confirmed appointments, communicated with clients and updated client records.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Scheduled and confirmed appointments and meetings for senior management team.
- Sorted, received and distributed mail correspondence between departments and personnel.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Supported various administrative duties by proofreading, transcribing and invoicing.
- Checked-in visitors, distributed visitor badges and managed logbooks to comply with security initiatives.
- Corresponded with clients through email, telephone or postal mail.
- Kept reception area clean and neat to give visitors positive first impression.
- Received and routed business correspondence to correct departments and staff members.
- Resolved customer problems and complaints.
Cook
Alfys Pizza
Marysville, WA
10.2005 - 12.2010
- Checked for quality, kept track of old and new items and rotated stock to confirm freshness of food and ingredients.
- Changed and sanitized cutting boards, benches and surfaces between tasks to avoid cross-contamination.
- Created identical dishes numerous times daily with consistent care, attention to detail and quality.
- Instructed new staff in proper food preparation, storage, use of kitchen equipment and sanitation.
Education
High School Diploma -
Milwaukie High School
Milwaukie, OR06.2007
Skills
- Routing Packages
- Optimizing Processes
- Greeting Visitors
- Budgeting
- Scheduling
- Filing
- Invoicing
- Event Planning
- Invoice Processing
- Scheduling Services
- Calendar Management
- Sorting Packages
- Spreadsheets
- Appointment Setting
- Office Supply Ordering
Timeline
Senior Administrative Assistant
Progressive Auto Insurance
10.2016 - Current
Receptionist
The Everett Clinic
01.2011 - 10.2016
Cook
Alfys Pizza
10.2005 - 12.2010
High School Diploma -
Milwaukie High School
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