Kimberlee Ryba MS
Columbus,OH
Summary
High-performing professional who delivers consistent and professional work for every assignment with 15+ years of experience in the healthcare (pharmaceutical and medical) industry, delivering high-impact work. Ten+ years of experience with IT, VoIP, and Real Estate development contract lifecycle management, developing strong internal and external relationships to facilitate collaborative achievement of high-priority goals and confidence to thrive in fastpaced settings. Leveraging contracts, finance, pricing strategy, leadership, business analysis, and operation support skills. Committed to lifelong learning and going the extra mile to facilitate continuous improvement.
Overview
25
25
years of professional experience
Work History
SENIOR CONTRACTS MANAGER
DUKE UNIVERSITY HEALTH SYSTEMS
01.2025 - Current
- Managing the contract processes for Project Water Acquisition, working closely with the rest of the acquisition team to report findings and updates
- Managed contract processes from creation to implementation, collaborating with the acquisition team for reporting and updates
- Developed, negotiated, and evaluated vendor contracts to ensure company policies and procedures compliance
- Reviewed and analyzed vendor contracts for regulatory compliance and alignment with company requirements
CONTRACT ADMINISTRATION (PART-TIME)
IMMUNOCORE
12.2024 - Current
- Company Overview: REMOTE OFFICE
- Assisting the marketing manager in creating and submitting various contracts for Immunocore, which specializes in fighting melanoma
- Utilized Agiloft for contract research and discovery, ensuring accuracy and efficiency
- Managed weekly contract meetings with the marketing team to streamline communication and workflow
- REMOTE OFFICE
MARKETING CONTRACTS ANALYST
ICU MEDICAL
01.2024 - 08.2024
- Company Overview: REMOTE OFFICE
- Standardized master and supplemental agreements, addendums, and ordering documents using templates
- Prepared contract documentation for review and approval in two sales regions
- Participated in audits related to quotes, master agreement processes, and compliance
- Streamlining contract pricing and enhanced pricing strategies for the infusion pump industry
- Ensured organizational goals were supported through detailed analytics for sales teams
- Helped to resolve routine questions as a point of contact between sales and customers
- Tracked contracts and quote requests by managing Oracle Cloud and Model-N
- Transitioned from Oracle to Model N for quotes, pricing, and installation requirements
- Input contracts into the Model N system from the Master Agreement spreadsheet for pricing and terms and conditions
- Evaluated customer quotes based on criteria such as price, quality, GPO discount pricing, and installation timeframes
- Monitored multiple contracts, quotes, and sales projects simultaneously, keeping them within scope and submitting them on time for quality review
- REMOTE OFFICE
REGULATORY CHANGE MANAGER DOCUMENT SPECIALIST/LEAD COORDINATOR
CARDINAL HEALTH REGULATORY SCIENCES
08.2021 - 12.2023
- Company Overview: REMOTE OFFICE
- Internal regulatory consultant preparing published documentation for Pfizer (2021-2022) and document specialist for Viatris (2022-2023) CMC Small Injectables for modules 1, 2, and 3 e-CTD IND, NDA, and BLA for compliance with FDA, ICH, and global regulatory regulations and return to the author/strategist
- Coordinated responses to inquiries from regulatory authorities within the required timeframes
- Managed communication with internal regulatory cross-functioning teams, scientists, author strategists, publishers, and document specialist representatives to obtain the necessary documents for submission approval
- Supported domestic and international projects, ensuring global pharmaceutical standards were followed and preparing the correct regulatory submissions
- Attention to detail for all documentation to be published, proofread, edited, and submitted to the requesting Regulatory Authority
- REMOTE OFFICE
DATA BUSINESS ANALYSIS OPERATIONS
MCKESSON PROVIDER PAY
COLUMBUS, OH
02.2020 - 08.2021
- Company Overview: COLUMBUS, OH
- Original member of the implementation team to bring Provider Pay under McKesson
- Reported payment data analysis findings and presented progress on payment batch report data analysis activities for account reconciliation to the leadership team
- Worked collaboratively with the transition team to conduct research, error rates, and data analysis
- Spearheaded continuous improvement strategies and optimized approaches to track metrics and batch analysis
- Uncovered valuable insights through batch analysis and recommendations to address errors or data disruption
- Assisted in identifying the root causes of erroneous batch record failures based on the analysis and developed successful resolutions with the cross-functional teams to maintain optimal production value
- Input batch report data into charts, dashboards, and spreadsheets for leadership analysis
- Led the EOS Task Force as the Team Lead, driving process improvements and team efficiency
- COLUMBUS, OH
SENIOR COORDINATOR/BUSINESS ANALYSIS
CARDINAL HEALTH, INC.
COLUMBUS, OH
05.2011 - 02.2020
- Company Overview: COLUMBUS, OH
- Senior Coordinator with pharmaceutical and medical receivables responsible for client management of assigned portfolio accounts, including large IDNs, state and Department of Defense (DoD), and Veterans Administration (VA)
- VA Medical Accounts (22 prime and 85 non-prime vendors) and small hospital groups
- Large customers had open monthly receivables of $2M, and small hospitals and ambulatory clinics had open monthly receivables of $50,000
- Managed client portfolios of 250 customers and assisted with other accounts when needed
- Used SAP for both pharmaceutical and medical customer accounts
- Performed complete cycle of accounts receivable past due balances, handling research, analysis, and account reconciliations-balanced and reconciled discrepancies in financial records, supported risk mitigation activities by establishing payment plans, and maintained proper customer follow-up
- Resolved billing discrepancies by collaborating with sales, distribution centers, and customer service teams
- Performed month-end closing activities
- Lead Coordinator for pharmaceutical contracts and pricing for customers with price, unit of measure, quantity, or cost of goods errors
- Provided regular updates on contracts, GPO pricing status, and progress to relevant stakeholders
- Conducted audits for each NDC to identify potential contract errors by suppliers and processed a global audit for all impacted customers who purchased the NDC
- Established project management frameworks to guide Kaizen events and process improvement projects from inception through completion
- Facilitated Kaizen events to engage participants in problem-solving activities and promote a culture of continuous improvement
- The most successful Kaizen is the third-party accounts payable department
- New processes were created and tested with the participants, and the department saved close to $1M from overpaying duplicate invoices multiple times
- COLUMBUS, OH
OPERATIONS SPECIALIST
STAFFMARK
COLUMBUS, OH
02.2010 - 05.2011
- Company Overview: COLUMBUS, OH
- Managed the front office operation
- Received and directed incoming calls and voicemails to recruiters, facilitating office communications-streamlined communication between recruiters and on-site Staffmark representatives to improve overall efficiency
- Trained new employees in company policies and procedures and set up direct deposit for all new hires
- Assisted with human resources duties to facilitate onboarding processes
- Worked with staff and other managers to identify and execute process improvements
- COLUMBUS, OH
JOB COST AUDITOR
SRP DEVELOPMENT
COLUMBUS, OH
09.2008 - 10.2009
- Company Overview: COLUMBUS, OH
- Responsible for leading the Pontchartrain Park Revitalization Project (PPRP)
- Managed the revitalization data, enhancing efficiency and accuracy in reporting for the project for 1062 homes
- Creating and developing processes and procedures for all data and documentation used in the project, including responsibility for the contract lifecycle management for homeowners
- Met project deadlines by auditing monthly draws
- Verified and approved monthly reports on project financial performance for other construction customers
- Validated controls for optimal performance and audit compliance using Excel spreadsheets
- Managed five administrative and finance department employees and promoted employee engagement, continuous learning, and empowerment
- Tracked employee performance to determine areas of strength and improvement
- Delivered high-quality training for all team members
- Reported progress on employee metrics and milestones regularly, ensuring transparency
- COLUMBUS, OH
MAJOR ACCOUNT SUPPORT REP
NORTH AMERICAN COMMUNICATION RESOURCES NACR
COLUMBUS, OH
04.2006 - 08.2008
- Company Overview: COLUMBUS, OH
- Supported 12 National Account Managers (NAMs) in the Northeast Region for VoIP telephony project plans
- Developed strong customer relationships through consistent communication and identified opportunities for upselling or cross-selling products and services
- Recorded individual projects in the customer database, finalized purchase orders, ordered inventory supplies for each large-scale project, and recorded milestones that were met and achieved
- Worked on each project from the start to the end, working directly with onsite and desktop project managers and the installation team
- Confirmed milestones were on time, met, and addressed any out-of-scope issues
- Prepared reports for large-scale project performance or any issues brought up for management review
- Managed all accounts payable and receivables responsibilities for all NE clients
- Maintained contract lifecycle management in this role for all projects and service agreements for all customers and large-scope projects
- Completed contract forms, prepared quotes, and issued service-level agreements for projects
- COLUMBUS, OH
CONTRACTS ADMINISTRATOR
SOPHISTICATED SYSTEMS, INC.
COLUMBUS, OH
01.2000 - 04.2006
- Company Overview: COLUMBUS, OH
- Managed the contract department for an IT consulting firm and ensured compliance with federal, state, and local regulations
- Managing the contract lifecycle
- Established professional relationships with key supplier contacts
- Managed the internal intake system to track contracts and related requests
- Inherited a dysfunctional department with only 25% compliant contracts; within 90 days, the department was 90% compliant
- Participated in audits related to contract compliance
- Standardized vendor contracts, statement of work, service level agreements, 1099, and subcontractor contracts using templates
- Facilitated communication between contractors and internal departments
- Negotiated contracts with suppliers and vendors to ensure favorable terms
- Maintained a company-wide repository of federal, state, and B2B contracts
- Managed and maintained the government contract lifecycle for the GSA, DOD, and State of Ohio State Term Schedule, renewals, and modifications
- Monitored federal contract performance to ensure adherence to agreed-upon terms and all modifications
- Monitored facility for federal contracts to meet safety, required security and proper maintenance
- Kept facility in compliance with security standards with constant oversight
- RFP Project Management delegated RFP assignments to team members with professional experience to respond to specific requirements for all state and federal proposal requests
- Tracking the project scope and the RFP schedule, reporting milestones, and managing all in-person submissions
- Collaborated with the Business Development Manager to create a proposal database to reduce the response time for RFP submissions
- COLUMBUS, OH
Education
MASTER OF SCIENCE - Management - Healthcare
Southern New Hampshire University
BACHELOR OF SCIENCE - Public Health
Southern New Hampshire University
Skills
- Accounts Receivables Management
- Auditing Contracts and Record Management
- CMC Regulatory Change Manager
- Contract Creation & Negotiation
- Contract Lifecycle Management
- Cross-functional Collaboration
- Data Reporting and Analysis
- Financial Analysis and Compliance
- Kaizen Methodologies and LSS DMAIC Processes
- People Leader/Change Champion
- Pharmaceutical & Medical Industry
- Pricing Contracts and Strategy PD/Med/IT
- Project Management
- Stakeholder Management
- Strategic Communication
Timeline
SENIOR CONTRACTS MANAGER
DUKE UNIVERSITY HEALTH SYSTEMS
01.2025 - Current
CONTRACT ADMINISTRATION (PART-TIME)
IMMUNOCORE
12.2024 - Current
MARKETING CONTRACTS ANALYST
ICU MEDICAL
01.2024 - 08.2024
REGULATORY CHANGE MANAGER DOCUMENT SPECIALIST/LEAD COORDINATOR
CARDINAL HEALTH REGULATORY SCIENCES
08.2021 - 12.2023
DATA BUSINESS ANALYSIS OPERATIONS
MCKESSON PROVIDER PAY
02.2020 - 08.2021
SENIOR COORDINATOR/BUSINESS ANALYSIS
CARDINAL HEALTH, INC.
05.2011 - 02.2020
OPERATIONS SPECIALIST
STAFFMARK
02.2010 - 05.2011
JOB COST AUDITOR
SRP DEVELOPMENT
09.2008 - 10.2009
MAJOR ACCOUNT SUPPORT REP
NORTH AMERICAN COMMUNICATION RESOURCES NACR
04.2006 - 08.2008
CONTRACTS ADMINISTRATOR
SOPHISTICATED SYSTEMS, INC.
01.2000 - 04.2006
MASTER OF SCIENCE - Management - Healthcare
Southern New Hampshire University
BACHELOR OF SCIENCE - Public Health
Southern New Hampshire University