KIMBERLEY CHIANESE
New Castle,DE
Summary
Results-driven Executive Assistant and Project Accounting professional with extensive experience in financial compliance and logistics coordination. Proven track record of implementing process improvements that enhance client satisfaction while streamlining workflows. Exceptional organizational skills ensure meticulous project execution and adherence to budgetary constraints. Committed to leveraging expertise in a dynamic role focused on continuous improvement and operational excellence.
Overview
33
33
years of professional experience
Work History
Principal/Executive Assistant
DEDC LLC
Philadelphia, PA
01.2022 - Current
- Provided assistance to Principal Engineer and 12 staff members across the USA for National Group.
- Managed coordination of meetings at various locations and organized comprehensive travel plans.
- Served as liaison between clients and staff.
- Coordinated logistics for conference participation and sponsorship activities.
- Coordinated attendance at various business development gatherings across the country.
- Maintained CRM database by ensuring accurate and timely updates.
- Maintained records of PE licenses in compliance with State regulations.
- Reconciled remittances with postings through review of bank reports.
- Processed payments for subcontractor invoices.
- Managed onboarding process for vendors, subcontractors, and clients with meticulous attention to documentation.
- Developed individual electronic folders for all new clients, subcontractors, vendors.
- Coordinated with both subcontractors and clients to update expired COIs.
- Processed checks to settle bills for subcontractors, utilities, licenses across multiple locations.
- Oversaw regular report generation to support collection tasks.
- Entered corporate AMEX transactions into QuickBooks with precise verification.
- Conducted monthly reconciliation of AMEX statements using QuickBooks.
Project Accountant
PENNONI ASSOCIATES, INC
Newark, DE
01.2021 - 01.2022
- Outlined and established billing terms for successful proposals.
- Collaborated with project managers to establish accurate financial plans per initiative.
- Collaborated directly with project managers to maintain budgetary compliance.
- Managed a team of around 20 project managers.
- Updated billing terms upon receipt of change orders.
- Generated pre-bills for project manager evaluation.
- Sent invoices through electronic and postal mail.
- Managed multiple major clients including municipalities and testing labs.
Senior Administrative Assistant
PENNONI ASSOCIATES, INC
Haddon Heights, NJ
01.2013 - 01.2021
- Managed daily administrative tasks for Vice Presidents, Office Director, and Division Managers across MEP, Industrial Hygiene, Environmental fields.
- Reviewed and processed timesheets, expense reports, fees, permits, sponsorships, contributions on a weekly basis.
- Handled tasks via Vantagepoint, Elevia Payables Approval & Tracking, and Elevia Accounts Receivable Management.
- Tracked and scheduled annual Hazmat physicals.
- Oversaw scheduling and upkeep of all meeting room calendars.
- Managed calendars and contact lists for both VPs.
- Arranged various types of meetings through Outlook, connecting clients and staff.
- Managed logistics for meals and supplies efficiently.
- Handled all shipping and receiving duties for UPS and FedEx packages.
- Handled distribution of faxes to relevant departments.
- Organized impactful service projects benefiting local food banks, toy donations and families in need.
- Ensured seamless front desk operations during receptionist coverage.
Receptionist / Facilities, Shared Service Center
AMERICAN WATER
Cherry Hill, NJ
01.2008 - 01.2013
- Optimized phone system operations through effective call routing.
- Processed guest sign-ins, captured photos, printed temporary security badges.
- Managed scheduling for conference rooms.
- Streamlined fire drill records by updating logs regularly for compliance purposes.
- Utilized SAP software to process invoices efficiently.
- Prepared and processed P-card documentation bi-weekly.
- Maintained accurate records and schedules for SSC pool cars.
- Provided ongoing support to Facilities Manager and Assistant in addressing operational issues.
- Ensured prompt resolution of maintenance requests through meticulous follow-ups.
- Collected vendor information on costs and timelines for building maintenance.
- Facilitated internal health initiatives by coordinating events, disseminating materials, and participating in informational sessions.
Principal Secretary, Elementary School
VINELAND PUBLIC SCHOOLS
Vineland, NJ
01.1992 - 01.2007
- Supervised administrative and cafeteria staff to maintain professional standards and timely completion of responsibilities.
- Coordinated procurement of educational materials, technology, and office supplies for faculty and student use.
- Coordinated logistics for school events, staff workshops, and student activities.
- Submitted detailed monthly reports to the district while keeping all documentation in order.
- Compiled faculty handbooks and designed annual student agenda books while maintaining deadline adherence.
- Maintained up-to-date and precise personnel records.
- Developed homeroom rosters and tracked daily attendance for staff and students.
- Collaborated with HR and NJEA Union to address vacant positions, employee matters, and discipline.
Education
Graduate - Business Courses
Vineland High School
Vineland, NJSkills
- Project Accounting
- Typing 65 WPM
- AR/AP Posting
- Travel Arrangements
- Deltek
- QuickBooks
- Multi-Tasking Skills
- Office Equipment Operations
- Confidentiality
- Filing
- Data Archiving
- Customer Service
- Relations
- Organizational Skills
- Microsoft Outlook
- Microsoft Office
- Problem Resolution
Professional Development
- Wellness Champion for SSC, 01/01/10, 12/31/12
- Retired Member of South Jersey Roller Derby Girls
- Safety Award for Excellence Recipient, 01/01/20, 12/31/20
- Office Safety Coordinator, 01/01/15, 12/31/21
Timeline
Principal/Executive Assistant
DEDC LLC
01.2022 - Current
Project Accountant
PENNONI ASSOCIATES, INC
01.2021 - 01.2022
Senior Administrative Assistant
PENNONI ASSOCIATES, INC
01.2013 - 01.2021
Receptionist / Facilities, Shared Service Center
AMERICAN WATER
01.2008 - 01.2013
Principal Secretary, Elementary School
VINELAND PUBLIC SCHOOLS
01.1992 - 01.2007
Graduate - Business Courses
Vineland High School
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