KIMBERLEY FORD
Gardnerville,USA
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
38
38
years of professional experience
Work History
Executive Assistant to CEO/CIO
Zazove Associates
04.2020 - Current
- Provide exceptional high-level executive support to the CEO/CIO and the office in general, including building maintenance support
- Managed CEO's calendar, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Reconcile corporate card, manage expense reimbursement for the CEO/COO - both personal/company expenses, balance checkbook and reconcile monthly statements for 14 accounts along with entry in QuickBooks. Worked closely with back office to settle personal stock trades for CEO
- Integrated Tallie Expense software program on a national level
- Plan/coordinate executive meetings and company events
- Coordinate with Director of Bus Dev – presentation materials for CEO client calls
- Personal Assistant to Mr. Pretti and family
- Work directly with Property Managers for three properties – includes receiving quotes for services, scheduling vendors, ensuring invoices are paid; pay and track monthly expenses for the three properties
- Collaborate with CEO's CPA for tax preparation throughout year
- Office manager - upkeep of all office facilities - includes coordination of building maintenance issues, manage vendors, and ensure equipment runs properly.
- Highly confidential with all information for all layers of the organization
Executive Assistant to President, CCO
DayTwo
02.2019 - 04.2020
- Provide excellent high-level executive support to the President, VP of HR/Finance and the office in general (start-up)
- Organize heavy travel with many changes for both domestic /international
- Reconcile corporate card, manage expense reimbursement for the President - both personal and company expenses
- Integrated Tallie Expense software program on a national level
- Maintain complex calendaring
- Plan/coordinate executive meetings and offsite
Executive Assistant to Founder/CEO and General Counsel
Habit LLC
08.2017 - 02.2019
- Provided professional, high-level executive support to the CEO and General Counsel
- Ensured both executives were well prepared for public appearances; keynotes, panels, newspapers, magazine interviews and podcasts
- Demonstrated excellent communication, organizational and anticipatory skills; along with the ability to work independently
- Maintained complex calendars in a constantly changing work environment
- Handled highly confidential information for all layers of the organization; maintained personnel files for company
- Organized heavy travel for both domestic/international; arranged appointments accordingly
- (Acquired by Viome)
Executive Assistant to President/CEO/Chairman of the Board, Executive Assistant to General Counsel
Pandora Media, Inc.
10.2013 - 08.2017
- Continued executive support to Brian McAndrews
- Board liaison – presentation assistance, communicate logistics, coordinate travel, provide expense reimbursement
- Worked directly with PR and Communications departments to coordinate investor meetings; set up interviews internal/external
- Organized weekly travel between Seattle/Oakland for Brian and family members
- Project lead for offsite planning retreats and monthly management meetings
- Collaborated with and often mentored business group EA's
Executive Assistant to Venture Partner & Managing Director
Madrona Venture Group
09.2009 - 09.2013
- Continued executive support to Brian McAndrews
- Managed 19 boards between three partners
- Assisted with investor account maintenance
- Heavy calendaring and event planning for onsite/offsite portfolio companies
- Helped with presentation materials for portfolio Board of Director meetings
- Constantly anticipated executive needs to ensure a highly professional environment
Executive Assistant to SVP – Advertiser & Publisher Solutions
Microsoft
08.2007 - 09.2009
- Integrated into Microsoft; continued executive support to Brian McAndrews
Executive Assistant to President/CEO – Brian McAndrews
Aquantive
03.2004 - 08.2007
- Provided superior executive level support to the CEO in all aspects of his daily business and personal life
- Complex calendar management of all internal/external business activities
- Collaborated with Chief-of-Staff, Public Relations & Communications Director, Finance and Human Resource leaders - regarding critical business communication – both internal/external
- Heavy expense and reimbursement management
- Liaison for the company's Board of Directors - communication of quarterly meetings, creation and distribution of board materials; booked travel and helped with expense reimbursement
- Organized travel arrangements for domestic/international; proactively adjusted schedule/meetings according to changing business requirements
- Constantly modeled professionalism, diplomacy and confidentiality
- (Acquired by Microsoft)
Executive Assistant to COO and EVP-CFO
Western Wireless
05.2002 - 03.2004
Executive Assistant to President/CEO, CFO and CIO
AT&T Fixed Wireless
06.2000 - 05.2002
- (Business Shutdown)
Executive Assistant to EVP – Marketing and VP - HR
Eddie Bauer
10.1987 - 06.2000
Education
High School -
Bartlett High School
Anchorage, Alaska05.1979
Skills
Proficient in anticipating needs and maintaining focus under stress, excellent communication and organizational skills, meticulous attention to detail, strong team player
Accomplishments
- Stine Award (Eddie Bauer) – outstanding customer service
- Spirit of Excellence Award (AT&T FWS) – exemplary employee, role model and team player
VITALS
- 603 Stagecoach Road
- Gardnerville, NV 89410
- T 425-221-1174
Timeline
Executive Assistant to CEO/CIO
Zazove Associates
04.2020 - Current
Executive Assistant to President, CCO
DayTwo
02.2019 - 04.2020
Executive Assistant to Founder/CEO and General Counsel
Habit LLC
08.2017 - 02.2019
Executive Assistant to President/CEO/Chairman of the Board, Executive Assistant to General Counsel
Pandora Media, Inc.
10.2013 - 08.2017
Executive Assistant to Venture Partner & Managing Director
Madrona Venture Group
09.2009 - 09.2013
Executive Assistant to SVP – Advertiser & Publisher Solutions
Microsoft
08.2007 - 09.2009
Executive Assistant to President/CEO – Brian McAndrews
Aquantive
03.2004 - 08.2007
Executive Assistant to COO and EVP-CFO
Western Wireless
05.2002 - 03.2004
Executive Assistant to President/CEO, CFO and CIO
AT&T Fixed Wireless
06.2000 - 05.2002
Executive Assistant to EVP – Marketing and VP - HR
Eddie Bauer
10.1987 - 06.2000
High School -
Bartlett High School
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