KIMBERLEY SIMMONS
Mechanicsville,VA
Summary
Dedicated administrative professional equipped with positive attitude and proven success functioning well in large corporate and legal office environments. Responsible, punctual and productive when working with little to no supervision while paying keen attention to detail. Possess strong decision-making skills to effectively manage multiple, concurrent tasks for many executives on a daily basis. Ability to handle multiple projects simultaneously with a high degree of accuracy. Willing to take on added responsibilities to meet team goals.
Overview
39
39
years of professional experience
Work History
Executive Legal Assistant II
Dominion Energy Services, Inc.
08.2007 - 12.2022
- Provided legal administrative support to the Senior Vice President of Law and and to the Vice President, Deputy General Counsel, Mergers & Acquisitions along with the Deputy General Counsel, Labor and Employment, along with eight additional Senior Counsel.
- Duties included answering telephones, scheduling all meetings and conference calls through Microsoft Outlook, including catering and audio/video as needed; scheduling of travel arrangements and all meeting logistics; processing invoices; updating and maintaining professional subscriptions; importing time weekly into SAP for all timekeepers; preparing expense reports; reconciling all flex card monthly charges for each department employee; analyzing data; creating SAP purchase order requisitions; maintaining/ordering all office supplies for the Legal Department; maintaining all state bar dues for each attorney; handling confidential records and information; compiling legal filings and/or pleadings for submission; tracking deadlines; maintaining two separate filing systems; organizing complex filings; daily indexing and maintaining all filings; creating WBS numbers in e-counsel; tracking of legal invoices for each matter and preparing monthly reports; creating and preparing Power Point presentations for inclusion in Dominion Energy Services, Inc. board meeting when needed.
- Oversaw and was solely responsible for distribution of all legal invoices from outside counsel law and coordinated approval and payment process for such.
- Served on Dominion's legal billing committee that was in charge of researching new billing software to replace e-Counsel for Dominion's Legal Department. This process was very detailed and complex.
- Compiled and finalized all information for Dominion's Legal Department's Monthly Report requested by Senior Vice President of Law.
- Oversaw the hiring of all new administrative support within the Legal Department of Dominion Energy Services, Inc. Duties included, but not limited to, selecting applicants who were deemed qualified; scheduling and attending such interviews; submitting offers and once accepted, scheduling training relevant to their position.
- Responsible for processing all new employee set up requests, including hardware/software requests through IT, badge background and clearance requests through Security, along with the delegation of email and phone number assigned to each new employee. In addition, was responsible for following up with each new employee on a weekly basis during the first 90 (ninety) days of employment ensuring a smooth transition to the Legal Department.
- Was solely in charge of Dominion's “IGNITE” Pilot Program. Duties included drafting, finalizing and assembling all literature for employees who were chosen to be part of such program, along with all logistics such as meeting venue, seating arrangements, food, purchasing of all promotional gifts and/or materials within our budget. Supervised other employees by delegating tasks as needed and following up with them to ensure the success of such program.
- Facilitated clear communication between legal team members, effectively organizing meetings and conference calls.
- Promoted a positive work environment by fostering teamwork and assisting colleagues with complex projects.
Executive Assistant II
Dominion Resources Services, Inc.
09.1996 - 01.2007
- Supported Senior Vice President, Deputy General Counsel and Vice President, Corporate Secretary.
- Performed daily basic administrative functions which included answering telephones, receiving/sorting mail and filing.
- In addition, organized and scheduled multiple meetings for executives on a daily basis which included reserving conference rooms and all logistical aspects such as catering and any equipment needed for said meetings.
- Arranged all travel arrangements for said executives which included reserving corporate plane, creating corporate trip sheet, overnight lodging and arranging transportation upon executive's arrival.
- Processed expense statements and maintained monthly log and mileage reports for each executive, along with scheduling maintenance on their company vehicle.
- Created and implemented legal filing system.
- Produced and drafted legal correspondence, pleadings and other legal filings.
- Worked closely with all Board of Directors for Dominion Resources, Inc.
- Planned and oversaw all Board and Committee meeting logistics, which included all travel arrangements for each Director, scheduling of company plane; all logistics for the Director’s Dinner and Lunch for each Board meeting and arranged lodging and transportation for each director during their stay in Richmond.
- Additionally, prepared materials for each Board and Committee meeting, which included obtaining highly sensitive material and data from each department, compiling and assembly such.
- Drafted appropriate notices for every Board meeting, along with compiling all meeting books and information folders for such.
- Prepared seating charts and requested meeting fees for each Director through SAP.
- Was actively involved in all yearly preparation for Dominion Energy Services, Inc.'s Annual Meeting of Shareholders and Annual Directors’ Retreat.
- Updated and assisted with production of Dominion Energy Services, Inc. Directors’ Information Book by gathering information from Coordinator - Corporate Services and Assistant Corporate Secretaries regarding Directors and officers, Director's benefit plans, and other corporate information.
- Prepared and filed SEC electronic filings in according to EDGAR specifications as Directed by Dominion Energy Services, Inc.'s Assistant Corporate Secretary.
- Prepared state qualifications and other governmental requirements (both state and local) for Dominion Resources, Inc. and all of its subsidiaries upon formation or dissolution. Created and maintained all corporate records, seals, minute books and other corporate documents related to each subsidiary.
Legal Secretary
McGuireWoods, LLP
06.1991 - 09.1996
- Answered phones, daily mail and scheduled meetings daily for two partners, along with supporting attorneys and paralegals.
- Communicated daily with clients (written and oral) regarding status of their case.
- Was in charge of and coordinated all travel arrangements for our legal team.
- Created and maintained our client database and assisted attorneys in other day to day operations.
- In addition, drafted and prepared pleadings, charts, correspondence and exhibits in all manner of legal documents; scheduled hearings, trials and depositions including court reporters; conducted time entry for 4 attorneys; handled billing and accounts payable; managed legal “war room” which included keeping track electronically of more than 250 cases; was part of travel team which traveled out of state for extended periods of time to actively prepare pleading and exhibits presented as evidence at hearing.
Paralegal
Shilling & Associates
05.1984 - 05.1991
- Managed over 300 calls per day; produced and drafted correspondence and legal pleadings; independently performed real estate closing; scheduled court hearings; managed all client billing, accounts payable and accounts receivable; assisted clients and lawyers in day to day litigation needs.
Data Entry/Customer Service Representative
Health Reliance
08.1985 - 08.1988
- Entered medical data and printed all delivery tickets and verified them upon their return; collected information from hospitals, physicians and insurance providers to update information; answered Executone 120-line phone system; opened and distributed mail; handled billing and typesetting forms; created all advertising flyers; created and organized mailing lists; recording incoming checks and other clerical duties.
- Assisted in training new employees, sharing tips for efficient data entry techniques
- Utilized specialized software programs to efficiently enter, update, and maintain company records
- Expedited completion of urgent projects through effective time management and prioritization skills
- Contributed to process improvement initiatives, identifying opportunities for increased efficiency in data entry workflow
Education
Associates Degree in Applied Science in Legal Assisting, Litigation Specialization -
J. Sargeant Reynolds Community College
Richmond, Virginia05.1993
Skills
- Excellent at maintaining positive workplace relationships with all personalities, interact and communicate daily with management and senior executive level personnel
- Possess strong organizational, ethical, analytical and professional skills along with strong oral and written communication skills
- Experienced with daily coordinating, managing and maintaining multiple executive's calendars and travel arrangements
- Experienced with supervising and delegating tasks to other employees
- Self-motivated and able to exercise strong reasonable judgment
- Possess high problem-solving skills
- Perform daily work with priority, speed and accuracy while giving special attention to detail
- View new and/or unfamiliar projects with anticipation and excitement
- Proficient in Microsoft Word, Excel, Power Point, Outlook, Ecounsel, Workshare, SAP, SAP Ledger, Arkflow, Visio, Zoom, Skype, and Google Suite along with many other additional programs
- Possess ability to quickly and easily learn any program not familiar with
- Experienced at handling highly sensitive and confidential information and/or materials daily
References
- James F. Stutts, Retired – SVP and General Counsel, Dominion Energy Services, Inc., (804) 382-3555
- Samuel L. Tarry, Jr., Partner, McGuire Woods LLP, (703) 712-5425
- Goeffrey F. Gasperini, VP, Senior Counsel, Dominion Energy Services, Inc., (804) 370-5020
Timeline
Executive Legal Assistant II
Dominion Energy Services, Inc.
08.2007 - 12.2022
Executive Assistant II
Dominion Resources Services, Inc.
09.1996 - 01.2007
Legal Secretary
McGuireWoods, LLP
06.1991 - 09.1996
Data Entry/Customer Service Representative
Health Reliance
08.1985 - 08.1988
Paralegal
Shilling & Associates
05.1984 - 05.1991
Associates Degree in Applied Science in Legal Assisting, Litigation Specialization -
J. Sargeant Reynolds Community College
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