Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Kimberli Montelongo

Irvine,CA

Summary

Driven and resourceful administrative professional with expertise in problem-solving, managing daily office functions, and executing special projects. Uniquely qualified to handle VIP visitors and guests as well as logistics and event planning. Proficient in MS Office Suite and office communications equipment operations.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Executive Administrative Assistant

Advantmed
02.2022 - 05.2024
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Handled scheduling for executive's calendar
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Scheduled appointments and handled calenders for senior leadership.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Organized and updated schedules for executives.
  • Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
  • Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
  • Coordinated staff training programs, improving overall efficiency within the company through skill development.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Handled logistics, catering, agendas and travel arrangements for leadership team meetings.

Shift Leader

Cheesecake Factory Inc
07.2017 - 04.2022
  • Trained new employees and delegated daily tasks and responsibilities.
  • Maintained a clean and safe work environment while ensuring all employees adhered to safety guidelines and protocols.
  • Resolved customer complaints and issues and offered thoughtful solutions to maintain customer satisfaction.
  • Collaborated with other shift leaders to maintain consistent standards across all shifts, promoting a cohesive workplace culture.
  • Enhanced customer satisfaction through prompt and courteous service, addressing concerns immediately.
  • Coordinated with kitchen staff to ensure timely preparation of food, reducing customer wait times.

Administrative Assistant

Fiore Racobs & Power
04.2018 - 01.2019
  • Assisted in onboarding new employees by providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Collaborated on special projects as assigned by leadership.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.

Front Desk Receptionist

California State University, Long Beach
11.2016 - 12.2017
  • Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
  • Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
  • Scheduled, coordinated and confirmed appointments and meetings.
  • Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
  • Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
  • Organized and maintained files and records to ensure up-to-date documentation.
  • Provided information and assistance to visitors, addressing inquiries and resolving issues promptly.

Education

Bachelor of Science - Marketing

California State University, Long Beach
Long Beach, CA
06.2025

Associate of Arts - Communication Studies

Santiago Canyon College
Orange, CA
06.2022

Associate of Arts - Liberal Arts: Arts, Humanities And Communication

Santiago Canyon College
Orange, CA
06.2022

Skills

  • Expense Reporting
  • Customer Service
  • Office Management
  • Information confidentiality
  • Calendar Management
  • Logistics Coordination
  • Event Coordination
  • Administrative and Executive Support
  • Meticulous attention to detail
  • Project Planning
  • Time Management
  • Work Prioritization
  • Microsoft Office

Certification

Certificate of Proficiency in General Accounting - Santiago Canyon College, August 2023.


Seal of Biliteracy - Tustin School District, May 2015.


Notary Public of the State of California - State of California, August 2024.

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Executive Administrative Assistant

Advantmed
02.2022 - 05.2024

Administrative Assistant

Fiore Racobs & Power
04.2018 - 01.2019

Shift Leader

Cheesecake Factory Inc
07.2017 - 04.2022

Front Desk Receptionist

California State University, Long Beach
11.2016 - 12.2017

Bachelor of Science - Marketing

California State University, Long Beach

Associate of Arts - Communication Studies

Santiago Canyon College

Associate of Arts - Liberal Arts: Arts, Humanities And Communication

Santiago Canyon College

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Kimberli Montelongo