KIMBERLY A. L. WOOLLEY
Enumclaw,WA
Summary
Highly organized self-starter who is detail-oriented and capable of managing multiple projects with minimal supervision. Accomplished professional administrator experienced in all aspects of administrative support. Superior verbal and written communicator with excellent word processing, database and proofreading skills. Assumes and executes significant new responsibilities within compressed time frames. National of Educational Office Professionals (NAEOP) certificate Washington Association of Educational Office Professionals member
Skilled Office Manager with comprehensive experience in overseeing daily office operations, implementing effective policies for better efficiency and coordinating administrative activities. Strengths include multi-tasking abilities, strong communication skills, and proficiency in managing diverse teams. Significant contributions made to previous roles include improving organization systems and effectively handling multiple tasks concurrently under pressure.
Overview
35
35
years of professional experience
Work History
PUYALLUP SCHOOL DISTRICT
Puyallup, Washington
10.2001 - Current
- Manage the operation of an elementary school central office
- Responsibilities include greeting parents and students, serving as secretary to the principal, and performing various support services for students, parents, staff and the public
- The position requires promotion of positive public relations for the school and district
- Maintains accounting ledgers for general building budget and ASB budget; collects monies for various student activities; prepares and maintains bank deposits; writes checks
- Submits daily lunch count; may generate and print weekly lunch roster
- Manages the operation of the central school office
- Serves as building receptionist; answers and responds to telephone and in-person inquiries from students, staff, parents and the public
- Answers the telephone and screens calls for the principal, staff, students, and others working in the building
- Receives and distributes mail
- Acts as secretary to the principal; maintains appointment calendar; schedules meetings
- Compiles data for enrollment and other reports and lists; formats and types correspondence, forms, memoranda and reports from handwritten drafts or dictation; duplicates materials
- Types and distributes staff bulletin and school newsletter; may record and transcribe meeting minutes
- Coordinates work of clerical personnel assigned to office; assigns and reviews work; monitors and adjusts work load to maintain even distribution
- Coordinates activities of parent volunteers; provides training; assigns and reviews tasks
- Maintains current listings of volunteers
- Registers incoming students and processes enrollment materials; completes data input on computer; coordinates services and information with sending/receiving schools and district offices; completes procedures for students withdrawing from the school
- Maintains records and files for staff and student information; maintains staff absence records
- May assist with assignment and release of substitute personnel in coordination with the district’s substitute office
- Schedules building use; monitors building keys; maintains safe
- Troubleshoots problems with office equipment and calls for service as necessary
- Writes work orders for custodial personnel
- Communicates with the transportation department concerning transportation arrangements
Administrative Secretary I, Grants Management and Special Programs
GILBERT UNIFIED SCHOOL DISTRICT
Gilbert, Arizona
01.1999 - 01.2001
- Analyze and produce weekly budget reports for Assistant Superintendent in order to maintain each Arizona Department of Education Grant for the district
- Maintains resources for Grant funding
- Submits electronic applications, amendments and completion reports of designated State and Federal grants
- Work with project directors, campus grant liaisons, payroll and finance department personnel
- Input and update information into the computer, including current district data/statistics needed for grant submission
- Establishes schedule of grant application procedures/cycles; calendars project meetings/training
- Maintain a variety of files and records for Fine Arts, Science, and Student Services
- Coordinates Educational Complex display areas
- Maintain subject file of Educational Periodicals
Word Processor II
JOHNSON CONTROLS – NAVAL SUBASE BANGOR
Silverdale, Washington
01.1998 - 01.1999
- Input data, formatted and produced Preventative Maintenance Reports to enable management oversight of programs
- Gathered and entered information into Contract and Navy Pest Control Logs, in order to facilitate compliance with health and safety standards
- Oversaw Government Furnished Property database to ensure accountability of federal assets
- Handled all written and verbal communications in order to maximize efficiency of Division Manager
Program Analyst
FEDERAL AVIATION ADMINISTRATION
Renton, Washington
01.1997 - 01.1998
- Administered Maintenance Management System (MMS) by gathering data, conducting teleconferences, preparing reports and electronically disseminating information to Regional Managers under daily deadlines to ensure airport safety
- Oversaw data input and analysis of National Airspace System Performance Analysis System (NASPAS) to provide daily updates to Regional and Division managers on status of runway equipment
- Prepared daily commissioning/decommissioning/shutdown reports to enable supervisors to issue timely notification to pilots
- Analyzed, and produced quarterly reports for Regional Division Manager, in order to facilitate budgeting of funds for maintenance and replacement of airport systems
Lead Program Assistant, Terminal Line of Service
FEDERAL AVIATION ADMINISTRATION
Renton, Washington
01.1996 - 01.1997
- Gathered and entered budget data into BRITT database which permitted management to make monetary control decisions
- Oversaw three program assistants to ensure accurate editing of FAA documents, correspondence, time/attendance records and procurement requests
- Produced correspondence, logged meeting minutes and prepared documents in order to maximize efficiency
NAS Program Management Secretary
FEDERAL AVIATION ADMINISTRATION
Renton, Washington
01.1994 - 01.1996
- Entered procurement requests into System Administration Management (SAM) database to facilitate management oversight of spending and budget
- Administered employee work statistics by utilizing Electronics Time and Attendance Management System (ETAMS) with high degree of accuracy, ensuring proper payments and cost accounting
- Supervised entry, editing and formatting of FAA correspondence and weekly activity reports to provide management with pertinent decision-making tools
Regulations Branch Secretary
FEDERAL AVIATION ADMINISTRATION
Renton, Washington
01.1991 - 01.1994
- Awarded Special Achievement Recognition for the editing and formatting of 'Transport Airplane Cabin Crashworthiness Handbook' which improved safety of future aircraft designs
- Produced numerous Federal Deviation letters against tight deadlines in order to ensure air safety
- Managed foreign and domestic air travel arrangements for executives which included embassy contacts, in order to optimize efficiency of staff
Clerk Typist / Secretary
FEDERAL AVIATION ADMINISTRATION
Renton, Washington
01.1990 - 01.1991
- Performed various administrative functions in order to support members of management staff
- Learned FAA procedures and software in order to provide a broader spectrum of service to executives
- Compiled and filed documents for efficient data retrieval
Education
A.A. - Computer Applications
Green River Community College
Auburn, Washington01.1991
Skills
- Billing
- Bookkeeping
- Workflow optimization
- Account reconciliation
- Scheduling coordination
- Financial tracking
- Customer service
- Report preparation
- Strategic planning
- Document management
- Scheduling and calendar management
- Office management software
- Mail handling
- Budget administration
- Team bonding
- Relationship building
- Office management
- Credit and collections
- Budgeting expertise
- Supply management
- Organizational skills
- Office administration
- Meeting planning
- Customer relations
- Financial accounting
- Scheduling
- Clerical support
- Documentation and control
- Financial reporting
- Banking operations
- Inventory control
- Clear oral/written communication
- Administrative support
Timeline
PUYALLUP SCHOOL DISTRICT
10.2001 - Current
Administrative Secretary I, Grants Management and Special Programs
GILBERT UNIFIED SCHOOL DISTRICT
01.1999 - 01.2001
Word Processor II
JOHNSON CONTROLS – NAVAL SUBASE BANGOR
01.1998 - 01.1999
Program Analyst
FEDERAL AVIATION ADMINISTRATION
01.1997 - 01.1998
Lead Program Assistant, Terminal Line of Service
FEDERAL AVIATION ADMINISTRATION
01.1996 - 01.1997
NAS Program Management Secretary
FEDERAL AVIATION ADMINISTRATION
01.1994 - 01.1996
Regulations Branch Secretary
FEDERAL AVIATION ADMINISTRATION
01.1991 - 01.1994
Clerk Typist / Secretary
FEDERAL AVIATION ADMINISTRATION
01.1990 - 01.1991
A.A. - Computer Applications
Green River Community College
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