Kimberly A. Banister
Munster,IN
Summary
Efficient Department Assistant with relevant experience in administrative support and project coordination. Strong command of office management protocols, database administration, and event planning skills. Known for improving efficiency and streamlining processes in previous roles. Versatile office and administrative support professional with comprehensive experience in various office environments. Skilled in managing office tasks, organizing records, and enhancing workflow efficiency. Demonstrated ability to adapt quickly to new software and systems, improving data management and operational processes. Made significant improvements in document organization and internal communication protocols, leading to smoother daily operations.
Overview
27
27
years of professional experience
Work History
Department Assistant
The University of Chicago Laboratory Schools
Chicago, IL
03.2001 - 07.2024
- Provide essential and critical services to support the Music, World Language and Fine Arts Departments at the Laboratory Schools.
- Provide administrative and general office support.
- Support faculty members, students, staff, administrators, and University of Chicago contacts.
- Pay bills to vendors for supplies, curricular materials, meeting lunches.
- Co-manage Music Dept. Budget.
- Provide operational support to faculty chairs to ensure smooth operation of the departments.
- Supported faculty with research projects by organizing materials and resources.
- Collaborated with administration on event planning for academic conferences.
- Monitored inventory levels of supplies needed by the department.
Attendance Secretary
University of Chicago Laboratory Schools
Chicago, IL
08.2006 - 06.2007
- Provided support to the Section of the Transfer Center.
- Helped to coordinate discipline-specific visit with baccalaureate granting institutions.
- Made transfer presentations to various student groups.
- Managed student attendance records and maintained accurate databases.
- Coordinated communication between faculty, parents, and administration regarding attendance issues.
- Assisted in developing attendance reports for administrative review and analysis.
- Provided training to staff on attendance procedures and reporting requirements.
- Collaborated with counselors to address chronic absenteeism among students.
- Maintained confidentiality of student information in compliance with privacy regulations.
- Organized and maintained files to store absence excuse paperwork from doctors, parents and guardians.
- Created forms and made photocopies for attendance office.
- Monitored tardiness, excused and unexcused absences, and early dismissals by verifying notes from parents and guardians or other authorized personnel.
- Informed parents of unexcused student absences to discuss with student and take corrective action.
- Reviewed student records regularly to ensure accuracy of information related to attendance.
Administrator, The Law School
The University of Chicago
Chicago, IL
01.1998 - 12.1998
- Coordinated information material for up to 35 law firms daily.
- Managed and communicated recruiting schedules and changes.
- Organized interviews on behalf of students and updated faculty on recruiting activities.
- Greeted visitors, staff and students.
- Monitored interview rooms.
Education
Bachelors of Science Degree - Speech Communications
SOUTHERN ILLINOIS UNIVERSITY
Carbondale, Illinois05.1992
Associate of Arts Degree - General Studies
PARKLAND COLLEGE
Champaign, Illinois05.1989
Skills
- Executive secretarial
- Event coordination
- Communication skills
- Record keeping
- Multitasking abilities
- Customer support
- Departmental rapport
- Data entry expertise
- Administrative assistant
- Public relations
- Media relations
- Office experience
- Customer service
- Microsoft Word
- Excel
- Google Drive
- Marketing
- Sales
- Filing and data archiving
- Confidentiality maintenance
- Telephone and email etiquette
- Invoice processing
- Staff supervision
- Clerical Tasks
- Project coordination
References
References available upon request.
Timeline
Attendance Secretary
University of Chicago Laboratory Schools
08.2006 - 06.2007
Department Assistant
The University of Chicago Laboratory Schools
03.2001 - 07.2024
Administrator, The Law School
The University of Chicago
01.1998 - 12.1998
Bachelors of Science Degree - Speech Communications
SOUTHERN ILLINOIS UNIVERSITY
Associate of Arts Degree - General Studies
PARKLAND COLLEGE