Kimberly Butzin
Summary
Experienced payroll administrator with fifteen plus years' experience working with hourly and salaried, weekly payroll administration with a strong attention to detail, an outstanding work ethic and excellent communication skills.
Overview
16
16
years of professional experience
Work History
Payroll Specialist II
University Of Illinois
Urbana, IL
06.2021 - Current
- Assisted in the development, testing and implementation of a custom payroll system.
- Worked directly with Human Resources processing benefits for salaried and hourly employees .
- Maintained confidential information, such as pay rates, bonus targets and pay grades.
- Served as a link between management and employees by handling questions, interpreting and administering company policy, and helping to resolve payroll-related problems.
- Provided customer service to employees regarding payroll inquiries and issues.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Resolved payroll discrepancies quickly and successfully for benefits.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Managed and updated employee benefits information.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
Administrative Assistant
City Of Champaign Neighborhood Service
Champaign , IL
12.2019 - 06.2021
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Responsible for all aspects of payroll, accounts payable, accounts receivable, preparation of weekly payroll.
- Addressed and resolved non-routine, complex and unexpected variances.
- Verified details of transactions, including funds received and total account balances.
- Coded the general ledger and processed vendor invoice payments.
- Conducted month-end balance sheet reviews and reconciled any variances.
- Scheduled office meetings and client appointments for staff teams.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Developed strategies to streamline and improve office procedures.
- Managed department budgets and generated financial reports for management review.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Assisted coworkers and staff members with special tasks on daily basis.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Payroll Administrative Assistant
Champaign School District Unit 4
Champaign, IL
11.2016 - 01.2020
- Managed accounting operations.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Created new hire and termination documents for payroll.
- Resolved payroll discrepancies quickly and successfully.
- Maintained strict confidentiality of all payroll information and records.
- Collaborated with human resources, and other departments to confirm payroll accuracy.
- Assisted management in developing and tracking payroll budgets.
- Developed and implemented new payroll policies and procedures according to changing laws and regulations.
- Provided customer service to employees regarding payroll inquiries and issues.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Reviewed time records for thousands of employees to verify accuracy of information.
- Received, recorded, and banked cash, checks and vouchers as well as reconciled records of bank transactions.
- Performed debit, credit and total accounts on computer spreadsheets/databases.
- Processed payroll, electronic deposits and employee pay adjustments.
- Executed quarterly financial reporting.
- Analyzed cost control and provided timely financial information to support goals.
- Issued numerous paychecks to vendors and suppliers on a weekly basis.
- Processed bank reconciliations and financial reports to verify practice of proper due diligence.
- Reconciled all bank and credit card accounts.
- Processed journal entries, online transfers and payments.
- Analyzed cost control and provided timely financial information to support co.
Payroll Administrator
Urbana School District Unit 4
Urbana, IL
05.2011 - 11.2016
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Managed payroll data entry and processing for thousands of employees to comply with predetermined company guidelines.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Calculated payroll deductions by accurately using Kronos, Skyward, Absent Management and processed payroll to meet preset requirements.
- Processed payroll garnishments such as tax liens and child support.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Submitted reports on payroll activities.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Coordinated with HR personnel to verify accuracy and completeness of employee information.
- Managed employee records on database to maintain accuracy and updated information.
- Sent bi-monthly reminders for employees to complete and submit time sheets before deadline.
- Trained and mentored new payroll staff to apply best practices and follow department procedures.
- Responded to employee inquiries to provide information regarding payroll deductions and related issues.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Coordinated resolution of payroll discrepancies.
- Maintained confidentiality of employee records and payroll information.
- Prepared and submitted payroll taxes and reports to regulatory agencies.
- Processed timecards and payroll data for entire district.
- Generated reports to track employee time and attendance.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Completed payroll accurately and timely to meet employee expectations.
- Developed and implemented payroll procedures to streamline workflow.
- Processed manual checks for employees in accordance with company policies.
- Audited timesheets and payroll records for accuracy.
- Tracked employee vacation, sick and personal time.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
Payroll, Accounts Payable and Staff Coordinator
The Pavilion
Champaign, IL
03.2007 - 04.2011
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Verified timekeeping records and handled any discrepancies with employees.
- Processed new hire paperwork and documents.
- Maintained payroll information by calculating, collecting, and entering data.
- Processed W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
- Issued paychecks on designated pay dates to avoid employee dissatisfaction.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Processed garnishments from creditors or government agencies to meet legal requirements of deducting money from employees' paychecks to pay off debts.
- Prepared vendor invoices and processed incoming payments.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Maintained good working relationships with vendors and resolved disputes.
- Assisted manager in conducting internal audits to analyze findings.
- Evaluated financial records to detect errors and discrepancies.
- Stored office and client records on secured server to prevent data losses, conducting regular backups.
Education
Bachelor of Arts - Interdisciplinary Studies
Eastern Illinois University
Charleston, IL07.2024
Associate of Applied Science - Computer And Information Systems
Parkland College
Champaign, IL05.2009
Skills
- Salary and Hourly Payroll Administration
- Microsoft Outlook
- Multiple Database Knowledge
- Kronos
- Experience in payroll processing
- Microsoft Office
- Account Reconciliations
- Microsoft Excel
- Payroll preparation
- Customer service specialist
Skills
High degree of experience using Microsoft Office Suite,. Extensive knowledge of payroll and benefits administration, including applicable federal, state and local laws and regulations. Advanced knowledge of Kronos, Lawson, Skyward, Powerschool, Banner, HRFE.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Successful people do what unsuccessful people are not willing to do. Don't wish it were easier; wish you were better.
Jim Rohn
Timeline
Payroll Specialist II
University Of Illinois
06.2021 - Current
Administrative Assistant
City Of Champaign Neighborhood Service
12.2019 - 06.2021
Payroll Administrative Assistant
Champaign School District Unit 4
11.2016 - 01.2020
Payroll Administrator
Urbana School District Unit 4
05.2011 - 11.2016
Payroll, Accounts Payable and Staff Coordinator
The Pavilion
03.2007 - 04.2011
Bachelor of Arts - Interdisciplinary Studies
Eastern Illinois University
Associate of Applied Science - Computer And Information Systems
Parkland College
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