Summary
Overview
Work History
Education
Skills
Certification
Languages
Accomplishments
Timeline
Generic

Kimberly Gaston

Oviedo

Summary

Experienced professional skilled in healthcare, administration, and project management. Proficient in team leadership, project monitoring, and using Office 365, JIRA, and Kanban boards for efficient project collaboration. Known for organizational skills, problem-solving, and managing multiple responsibilities. Strong in conflict resolution and dedicated to project success through clear communication and teamwork. Versatile Project Coordinator with a successful track record of meeting deadlines and effective communication. Experienced in coordinating projects, bringing valuable expertise to achieve company objectives.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Project Coordinator

Gruden Technologies
04.2023 - Current
  • Coordinated projects for server upgrades and EMR software rollouts, enhancing client satisfaction through timely updates and transparent communication.
  • Managed projects independently, working side by side with stakeholders without a Project Manager or Product Owner, using JIRA/Kanban for project tracking and Confluence for documentation.
  • Maintained precise documentation for efficient audits and future reference.
  • Managed budgets effectively to optimize resource allocation and ensure maximum project success.
  • Collaborated directly with stakeholders to establish clear project goals, ensuring consistent alignment with expectations throughout the project lifecycle.

Construction Project Manager

SB Contractors Group, Inc.
11.2022 - 04.2023
  • Oversaw commercial construction projects, collaborating effectively with general contractors, subcontractors, engineers, and architects.
  • Ensured completed projects met approved time, quality, and cost estimates.
  • Conducted construction progress and regular status meetings with the project team.
  • Developed and led a multi-disciplinary team to address problems and find solutions from different perspectives.
  • Established quality assurance and safety standards to align with construction plans.

Office Operations Coordinator & Senior CMA

Nemours
10.2019 - 09.2020
  • Enhanced team productivity with training on new software and tools, using Office 365 for efficient workflows.
  • Provided administrative support, including meeting arrangements, expense tracking, and report preparation. Managed office inventory and supply orders.
  • Managed daily clinic operations, ensuring efficient workflows and exceptional patient care. Coordinated patient scheduling to minimize wait times.
  • Used EPIC for EMR to manage health records, ensuring data confidentiality. Acted as a liaison for patients, healthcare providers, and insurance companies. Oversaw inventory management within budget.

Office Manager & Senior CMA

Robert Wood Johnson P.A. Offices
01.2017 - 04.2019
  • Managed sensitive information and filing systems, ensuring easy access and compliance. Streamlined document management using Office 365.
  • Provided exceptional customer service via phone and email. Managed accounts and reports efficiently.
  • Monitored inventory, placed orders, and collaborated to improve efficiency. Established standardized procedures across clinics.
  • Trained and supervised staff, conducted evaluations, and maintained vendor relationships. Performed life-saving measures and stayed updated on policies.

E.R. Patient Care Assistant

Trinitas Regional Medical Center
01.2013 - 12.2016
  • Managed patient care activities in the Emergency Room, ensuring smooth operations.
  • Conducted training for new staff and collaborated with healthcare teams for comprehensive patient care.
  • Supported patients and families in understanding medical procedures and treatment plans.
  • Maintained accurate patient records while ensuring confidentiality.
  • Managed administrative tasks as a unit secretary, enhancing communication and processes.

Education

Associate of Applied Science - Healthcare Administration

DeVry University
North Brunswick, New Jersey
06.2020

Diploma - Medical Assistant

Everest University
Orlando, Florida
10.2012

Skills

  • Organizational Skills
  • Time Management
  • Problem-Solving
  • Customer Relations
  • Team Collaboration
  • Adaptability
  • Risk Management
  • Budget Control
  • Technical Knowledge
  • Negotiation Skills
  • Quality Assurance
  • Stakeholder Engagement
  • Resource Allocation
  • Project Management

Certification

  • CAPM (Certified Associate in Project Manager)
  • CMA (Certified Medical Assistant)
  • Scrum Master Certification

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Accomplishments

  • Led transition from ECW to EPIC, overseeing patient records migration, coordinating staff training, managing timelines and milestones, ensuring compliance, and maintaining stakeholder communication.
  • Led server procurement project, retiring old servers, recycling equipment, and deploying new servers. Ensured internal applications ran smoothly on the new servers, meeting milestones and owner expectations.
  • Managed Drywall and Painting project for 400 units in Bradenton, FL. Coordinated subcontractors, ensured materials, managed resources, scheduled inspections, adjusted plans, and communicated with stakeholders.


Timeline

Project Coordinator

Gruden Technologies
04.2023 - Current

Construction Project Manager

SB Contractors Group, Inc.
11.2022 - 04.2023

Office Operations Coordinator & Senior CMA

Nemours
10.2019 - 09.2020

Office Manager & Senior CMA

Robert Wood Johnson P.A. Offices
01.2017 - 04.2019

E.R. Patient Care Assistant

Trinitas Regional Medical Center
01.2013 - 12.2016

Associate of Applied Science - Healthcare Administration

DeVry University

Diploma - Medical Assistant

Everest University

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Kimberly Gaston