Kimberly Gebhardt
Casper,WY
Summary
Outgoing Office Administrator with 10 years of experience applying multitasking skills to complete daily duties while resolving issues. Adept in personal time management while greeting visitors, managing phone switchboards and tackling staff requests. Friendly and respectful with a positive attitude that creates a warm and inviting office atmosphere.
Overview
13
13
years of professional experience
Work History
Administration Assistant
City of Casper
Casper, WY
01.2023 - Current
- Serves as primary customer service function to specified division(s) or areas and performs skilled administrative support with independence, including responding to routine requests for information, directions callers and visitors to appropriately to internal departments or individuals; taking and transmitting messages; communications with public regarding fees, policies, rules and general information about division, facility, or event
- Performs various clerical duties utilizing standard office equipment including basic research, making photocopies, and faxing documents, ordering office supplies, filing and record retention
- Utilizes software systems and databases; data entry to collect and maintain records
- May train others on administrative level work and temporarily assist in other departments as needs arise in organization
- Processes accounts payable and receivable including calculating and determining settlements or adjustments; and researchers, tracks and coordinates all accounts payable and receivables for assigned area
- Receives, processes, sorts and distributes variety of mail, internal correspondence, materials, invoices, and other applicable items
- Runs standard reports according to established timelines, or as directed
- Assists in coordination and administration of calendaring, special projects, events and programs as assigned
Office Manager
Gebhardt Construction
Casper, WY
01.2019 - Current
- Maintained computer and physical filing systems
- Expedited invoice processing and expense tracking to maintain accurate financial records for budgeting purposes
- Recorded expenses and maintained accounting records
- Prepared weekly employee work schedules to meet operational needs
- Managed filing system, entered data, and completed other clerical tasks
- Prepared vendor invoices and processed incoming payments
- Matched purchase orders with invoices and recorded necessary information
- Reconciled accounts, managed audits, and updated financial records with remarkable accuracy
- Developed monthly, quarterly, and annual profit and loss statements and balance sheets.
Project Administrator/ Administration Assistant
American Engineering Testing
Casper, WY
06.2022 - 12.2022
- Project Management Support
- Provide complex Dynamics project administrative support: Standardized Project Setup, Support with Bookings, Invoicing Support
- Proposal Support with collaboration from Project Managers and Marketing
- Begin to specialize in some area of project life cycle in Dynamics or other AET Business Systems
- Understanding of AET Project Financials
- Responsible for day-to-day project management activities
- Including drafting project documents, coordinating daily work assignments for technicians or other staff
- Facilitating communication on quality critical documentation needed for projects
- Help coordinate execution of contracts/MSAs
- Assists with calibration documentation
- Format, proofread, assemble, and send documentation according to AET corporate standards
- Includes but is not limited to reports, rough drafts, memos, and brochures
- Supports day-to-day department needs and provides clerical duties as required
- Assists department staff in preparation to meet deadlines for projects and other activities
- Prepares and reviews correspondence, reports, documents,
- For accuracy and proper formatting
- Assist with travel/training arrangements for department personnel
- Assist with sample intake and initial preparation, as needed
- Operate ice equipment as necessary in preparation and distribution of work.
Education Support Professional/Office Assistant
Natrona County School District
Casper, WY
08.2014 - 08.2022
- Adapted classroom work and homework under direction of teacher to support and reinforce classroom objectives
- Performed record keeping and basic administration in support of teachers and maintained students' files and classroom materials
- Supported classroom activities, tutoring, and reviewing work
- Monitored student classroom and outdoors activities to promote student safety
- Helped children select appropriate reading level library books
- Delivered clerical support by handling range of routine and special requirements.
- Organized and allocated resources required to meet needs of 15 students and 1 instructors.
Title Clerk
Natrona County Clerk
Casper, WY
06.2014 - 08.2014
- Organized and prepared tax and title documents to transfer ownership of property
- Communicated with customers to resolve common title issues
- Collected taxes and fees, submitted payments and issued receipts
- Enter title and vehicle information into database.
Office Assistant/Shipping & Receiving Clerk
Grayson & Associates/Belzona
Casper, WY
07.2011 - 05.2014
- Completed clerical tasks such as filing, copying and distributing mail
- Interacted with customers by phone, email or in-person to provide information
- Delivered clerical support by handling range of routine and special requirements
- Verified accuracy of business records by consistently updating customer information
- Processed invoices and expenses using QuickBooks to facilitate on-time payment
- Picked orders, scanned products and packed boxes
- Checked shipments against paperwork and signed documents
- Scheduled pickups and deliveries to maintain smooth operations.
Education
Associate of Applied Science Degree - Office Management
Casper College
Casper, WY12.2013
High School Diploma -
Kelly Walsh High School
Casper, WY05.2005
Skills
- Professional Development
- Google Drive
- Microsoft Office
- Customer Service
- Time Management
- Calendar Management
- Accounts Receivable
- Accounts Payable
- Bookkeeping
- Bank Deposit Reconciliation
- Data Entry and 10-Key
- Verbal and Written Communication
- Accurately proofread numerical and text data
- QuickBooks
Timeline
Administration Assistant
City of Casper
01.2023 - Current
Project Administrator/ Administration Assistant
American Engineering Testing
06.2022 - 12.2022
Office Manager
Gebhardt Construction
01.2019 - Current
Education Support Professional/Office Assistant
Natrona County School District
08.2014 - 08.2022
Title Clerk
Natrona County Clerk
06.2014 - 08.2014
Office Assistant/Shipping & Receiving Clerk
Grayson & Associates/Belzona
07.2011 - 05.2014
Associate of Applied Science Degree - Office Management
Casper College
High School Diploma -
Kelly Walsh High School
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