Kimberly Gross
Aztec
Summary
Administrative professional enhancing warehouse operations through organized inventory management and effective communication. Proven track record in maintaining accurate records and supporting team objectives while optimizing workflow coordination.
Overview
16
16
years of professional experience
Work History
Warehouse/Driver & Front Counter
Precision Fitting and Gauge
06.2023 - 01.2025
- Organized inventory areas for accessibility, facilitating efficient workflow.
- Conducted monthly physical counts and reconciled variances to ensure accurate warehouse inventory.
- Recorded receipts in inventory management system for incoming goods and packages.
- Conducted physical counts and resolved system discrepancies to reconcile inventory.
- Maintained organized internal filing systems for digital and hardcopy documentation.
- Used photocopiers, scanners, voicemail systems, and facsimile machines for daily office operations.
- Inspected products for shortages, damages, or tampering, reporting discrepancies to management for resolution.
Warehouse Supervisor
NGSG
Carlsbad
08.2022 - 02.2023
- Managed shipping, receiving, inventory, and resources to oversee efficient warehouse operations.
- Troubleshot and resolved warehouse order issues, ensuring smooth operations at Carlsbad location.
- Conducted monthly physical counts and reconciled variances to maintain accurate warehouse inventory.
- Verified shipments against paperwork to minimize errors and company losses.
- Inspected products for shortages, damages, or tampering and reported discrepancies to management.
- Conducted physical counts and resolved system discrepancies to reconcile inventory.
- Documented receipts in the system to acknowledge incoming goods and packages.
- Prepared work orders, bills of lading and shipping orders to route materials.
- Kept inventory areas clean and accessible to maximize productivity.
- Retrieved, prepared and scanned hard copy reports to create electronic records.
- Proofed documents and organized records, reports and files.
- Maintained organized internal filing systems for digital and hardcopy documentation.
Administrative Assistant
Franco's Trucking
Carlsbad
05.2022 - 08.2022
- Triaged tasks and prioritized requests from senior managers to ensure timely service.
- Answered incoming calls and directed messages to correct party.
- Greeted visitors upon arrival and directed guests to appropriate departments.
- Organized computer files, sensitive documents and home office supplies.
- Followed up with vendors and internal teams to resolve issues and discrepancies efficiently.
- Recorded invoice details in company accounting software.
- Entered invoices into company accounting software, processing as many as 25-30 per month.
- Reviewed invoices for required backup documentation and payment approvals.
- Prepared and submitted supporting documentation for payments to senior staff for timely review.
Office Administrator
Spot Tracker, LLC
Hattiesburg
12.2021 - 05.2022
- Managed bill of lading preparation, processed freight packets, filed documents, and prepared routing sheets to ensure timely and accurate shipment processing.
- Generated and verified shipping paperwork, packing lists, and bills of lading to facilitate smooth logistics operations.
- Verified proper packaging and labeling for shipments, ensuring accuracy and safety of merchandise in transit.
- Reviewed shipments to verify the correct type and quantity of incoming items.
- Counted, sorted, or weighed incoming articles to verify receipt of items on requisition or invoices.
- Fielded and responded to faxes and emails while upholding confidentiality protocols and standards.
- Retrieved, prepared and scanned hard copy reports into electronic records.
- Observed all company safety policies and OSHA guidelines.
Medical Records Specialist/Human Resource Designee
ENCOMPASS HOSPICE
Carlsbad
06.2020 - 10.2020
- Maintained patient records in full compliance with confidentiality standards and HIPAA requirements.
- Followed required procedures to maintain records accuracy and exceed quality assurance standards.
- Prepared new patient charts by collecting and organizing information from paper sources and electronic health records to ensure comprehensive patient data availability.
- Practiced meaningful customer service skills to address patient and staff needs courteously, promptly, and with compassion.
- Planned and organized a new employee wellness initiative to improve long-term retention.
- Maintained personnel files and HR database records, ensuring accuracy and compliance with regulations for grievance documentation, performance evaluations, and disciplinary actions.
- Processed staffing documentation, including their performance evaluations and file notations.
- Performed file audits to verify the collection of required employee documentation.
- Prepared and set up new employee orientations.
- Explained personnel policies, benefits, and procedures to employees and job applicants, facilitating understanding and effective onboarding.
Accounts Receivable Administrator
JET SPECIALTY, INC
Carlsbad
03.2020 - 05.2020
- Coded and processed accurate invoices to obtain timely payments.
- Processed daily invoices and payments to maintain up-to-date accounting records.
- Reviewed accounts to detect aging balances and implement corrective actions.
- Followed up with vendors, managers, and other employees to resolve open issues and discrepancies.
- Coded all transactions according to the internal company system to avoid errors.
- Scanned invoices for digital archiving to ensure organized access and record-keeping.
- Entered invoices into company accounting software.
- Process accounts payable forms, invoices, and checks, and perform various other bookkeeping functions.
- Maintained accurate records of cash, credit transactions, and check payments to support financial integrity.
Instructional Assistant
JEFFERSON MONTESSORI ACADEMY
Carlsbad
08.2012 - 03.2020
- Provided assistive devices and supportive technology for students with special needs.
- Coordinated with classroom teachers to align instructional strategies and enhance student learning.
- Educated students social skills through games, discussions, and behavior corrections.
- Taught students about positive social behaviors and skills for building relationships with others.
- Engaged in parent-teacher conferences to address students' progress and challenges.
- Monitored students in classrooms, cafeterias, and outdoor facilities to ensure safety and promote well-being.
- Observed students' performance and recorded relevant data to assess progress.
- Used the teacher's lesson plans to explore subjects with students by lecturing on topics and leading hands-on activities.
- Volunteered for additional responsibilities to support staff workload.
- Consistently enforced administrative policies to keep the school environment fair for all students.
- Enforced administrative policies on behavior and social interactions in accordance with internal and regulatory guidelines.
Administrative Assistant
WEST SERVICES LLC/ RW INDUSTRIAL PRODUCTS
Carlsbad
09.2008 - 08.2012
- Processed new hire paperwork and applications, organized employee folders, and conducted New Hire Orientation to facilitate smooth onboarding.
- Maintained hours reports for all employees and prepared payroll for 100 plus employees bi-weekly.
- Handled requests from employees to resolve questions and concerns related to bi-weekly payroll.
- Set up and reconciled voluntary payroll deductions, prepared reports, and resolved exceptions to balance payroll.
- Kept payroll information confidential, protecting operations and maintaining employee confidence.
- Followed policies, procedures, and reporting processes in maintaining payroll operations.
- Filed all office paperwork and monitored and ordered office supplies.
- Maintained up-to-date copies of all handbooks.
- Coordinated conferences and special events by managing catering arrangements and preparing all necessary materials to ensure successful execution.
- Audited files to identify missing or misfiled items and restored files to proper locations and states.
- Supported accounts payable and receivable functions by performing journal entries and matching customer invoices with purchase orders for accurate financial records.
- Managed warehouse operations by ensuring timely scanning and emailing of forms and invoices to maintain accurate customer accounts.
- Assisted with pulling orders to be delivered and with receiving deliveries.
- Operated a forklift to offload trucks.
- Implemented established guidelines and procedures to maintain organization and standardization in daily tasks.
- Submitted all documentation by deadlines.
Education
Associate of Applied Science - Accounting
Austin Business College
Austin, TexasHigh School Diploma -
Carlsbad Senior High School
Carlsbad, New Mexico, MexicoSkills
- Product handling
- Order management
- Inventory management
- Barcode scanning
- Quality assurance practices
- Data entry and spreadsheet updates
- Time tracking
- Employee scheduling
- Basic accounting
- Vendor relationship management
- Time management skills
- Effective communication strategies
- Team collaboration and mentoring
References
- Kyle Snowden, NGSG, (575) 706-5153
- Max Soto, NGSG, (432) 208-0817
- Nita Montgomery-Clary, Enhabit & JMA, (575) 302-9024
Timeline
Warehouse/Driver & Front Counter
Precision Fitting and Gauge
06.2023 - 01.2025
Warehouse Supervisor
NGSG
08.2022 - 02.2023
Administrative Assistant
Franco's Trucking
05.2022 - 08.2022
Office Administrator
Spot Tracker, LLC
12.2021 - 05.2022
Medical Records Specialist/Human Resource Designee
ENCOMPASS HOSPICE
06.2020 - 10.2020
Accounts Receivable Administrator
JET SPECIALTY, INC
03.2020 - 05.2020
Instructional Assistant
JEFFERSON MONTESSORI ACADEMY
08.2012 - 03.2020
Administrative Assistant
WEST SERVICES LLC/ RW INDUSTRIAL PRODUCTS
09.2008 - 08.2012
Associate of Applied Science - Accounting
Austin Business College
High School Diploma -
Carlsbad Senior High School