KIMBERLY ANN KIRKLAND
Sulphur Springs,Texas
Summary
Applies administrative abilities to assist company executives and fellow employees, maximize efficiency, meet deadlines, and achieve corporate goals. Exhibits strong communication skills necessary to effectively fill orders, coordinate work schedules, screen employee applications, train new hires, ensure customer satisfaction, and promote company mission. Utilizes knowledge of PeopleSoft, PinPoint, Outlook, Excel, and Works to assist with bookkeeping; update employee files; and create and edit documents, memorandum and correspondence.
Overview
18
18
years of professional experience
Work History
Office Administrator
EG4 Electronics
Sulphur Springs, Texas
01.2024 - Current
- Track and replace office supplies/snacks and support department procurement needs as necessary to avoid interruptions in standard front office operations
- Assist HR in the new hire onboard process: to include seat assignment, workstation set up and facilitating initial hardware and software tools are assigned
- Book Travel (Hotel, Cars, Flights)
- Greet and welcome visitors upon arrival- have them sign appropriate paperwork and get badges
- Coordinating weekly office lunch
- Support all department projects as needed
- Power Point Program for Employees- includes ordering, organizing stock, and getting employees their items
- Maintenance Request-communicating with facilities and making sure items get done
- Purchase Orders-receiving and distribution of supplies/testing materials.
Executive Assistant
I3 Verticals
Sulphur Springs, Texas
01.2015 - 01.2024
- Assist to all Executive Assistants and Department Mangers with tasks as needed, with hiring screening and paperwork, help with communications such as memos, invoices, reports and other correspondence, coordinating fun days for staff
- Schedule and coordinate all staff and company meetings- holiday parties and themed luncheons
- Oversee and help monitor our facility including lawn care and sprinklers, visitors, plumbing, and electrical
- Manage the Employee Anniversary Program
- This includes maintaining employment new hire dates/records, disbursing companywide announcements & conducting award ceremonies
- Also responsible for maintaining the program budget
- Performed clerical and office tasks including answering phones, FedEx packages, ordering supplies for office
- Manage timecards for Admin Assistant as well as PTO requests and schedules between department.
Teller
Guaranty Bond Bank
Sulphur Springs, Texas
01.2013 - 01.2015
- Assisting bank clients with routine financial transactions Maintaining and balancing cash drawers daily Recording transactions, which involves logging checks and preparing transaction reports
- Handling withdrawals and issuing money orders or cashier’s checks.
HR Service Assistant
Martin Resource Management
Kilgore, Texas
01.2007 - 01.2015
- Company point of contact for over 3,500 employees nationwide, Triage employee questions concerning HR, Benefits, and Payroll
- Supervise two HR Filing Clerk Employees & manage their schedules
- Administer all company background checks
- Process all applicants & assist managers with each step of the hiring process which includes conducting phone interviews & doing reference checks
- Assembled & launched a new employee benefit program-Martin Cares
- The liaison between the organization, Marketplace Chaplains, and our Martin employees
- Organized and led the training meetings to introduce the program to employees
- Manage the Employee Anniversary Program
- This includes maintaining employment date records, disbursing companywide announcements & conducting award ceremonies
- Also responsible for maintaining the program budget
- Direct the Employee Scholarship Program including applications, school grade reports & tuition reimbursement checks.
Education
Stephen F. Austin State University
Nacogdoches, Texas01.2001
Kilgore College
Kilgore, Texas01.1998
Skills
- Administrative abilities
- Communication skills
- Knowledge of PeopleSoft, PinPoint, Outlook, Excel, and Works
- Bookkeeping
- Document creation and editing
- Office supply management
- New hire onboarding
- Travel booking
- Visitor coordination
- Coordinating office lunch
- Support for department projects
- Power Point program management
- Maintenance request coordination
- Purchase order management
- Executive assistant tasks
- Hiring screening and paperwork
- Communication coordination
- Facility management
- Employee anniversary program management
- Clerical and office tasks
- Timecard and PTO management
- HR service assistance
- Employee question triage
- HR filing clerk supervision
- Background check administration
- Applicant processing and reference checks
- Employee benefit program management
- Employee scholarship program management
- Bank teller duties
- Administrative Support
- Office Administration
Timeline
Office Administrator
EG4 Electronics
01.2024 - Current
Executive Assistant
I3 Verticals
01.2015 - 01.2024
Teller
Guaranty Bond Bank
01.2013 - 01.2015
HR Service Assistant
Martin Resource Management
01.2007 - 01.2015
Stephen F. Austin State University
Kilgore College
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