Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kimberly Kochergen

Oceanside,CA

Summary

Highly skilled and results-driven Executive Assistant with over 11
years of experience providing comprehensive administrative support to C-level executives. Proven ability to manage complex schedules, coordinate travel, and streamline office operations. I have extensive experience managing and implementing business strategies, collaborating with senior leadership, and enhancing operational efficiency. Adept at managing complex projects and developing policies and specializes in office organizational activities and correspondence management.

Overview

11
11
years of professional experience

Work History

Senior Executive Assistant/Administrative Manager

AEVEX Aerospace
01.2018 - Current
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for executive-level meetings.
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives.
  • Updated and maintained confidential databases and records.
  • Handled scheduling and logistics planning for conferences and monthly meetings.
  • Assisted senior management with major initiatives and projects.
  • Prepared meeting agendas and briefing papers for members of board of directors and executive team.
  • Facilitated training and onboarding for incoming office staff.
  • Handled confidential and sensitive information with discretion and tact.
  • Coordinated and executed special projects.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Increased team collaboration by organizing regular departmental meetings, distributing agendas, and recording minutes for future reference.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Boosted productivity levels through the development of streamlined administrative procedures and protocols.

Executive Assistant

NeuroGym
01.2015 - 12.2018
  • Upheld strict timetables by maintaining accurate, balanced calendars
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Conducted research and analyzed data to provide detailed reports on various business topics.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Coordinated events onsite and virtual.
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Demonstrated strong organizational and time management skills while managing multiple projects.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

Executive Assistant

New Venture Christian Fellowship
01.2013 - 01.2015
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Wrote reports, executive summaries and newsletters.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment.
  • Involved in hiring and training processes for new
    employees
  • Volunteered to help with special projects of varying degrees of complexity.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Organize and compile teaching and/or training material
    Execution, organization, and budgeting of Special Events

Education

Bachelor of Science - Psychology

Azusa Pacific University
Azusa, CA
12.2009

Skills

  • Process improvement strategies
  • Calendar Management Proficiency
  • Time Management
  • Effective communication skills, both
    verbal and written
  • Critical Thinking
  • Strong Organizational Abilities

Timeline

Senior Executive Assistant/Administrative Manager

AEVEX Aerospace
01.2018 - Current

Executive Assistant

NeuroGym
01.2015 - 12.2018

Executive Assistant

New Venture Christian Fellowship
01.2013 - 01.2015

Bachelor of Science - Psychology

Azusa Pacific University

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Kimberly Kochergen