Kimberly Martinez
Dallas,Texas
Summary
Dedicated and detail-oriented Administrative Assistant with proven organizational and multitasking abilities. Adept at managing office operations, managing calendars, coordinating travel arrangements, and handling confidential information. Strong communication skills and proficiency in office software, contributing to efficient administrative processes. Proven ability to handle confidential information with discretion and provide top-notch administrative support.
Overview
26
26
years of professional experience
Work History
Administrative Assistant
JS&A Control Systems
10.2021 - Current
- Handled incoming calls and directed callers to appropriate department or employee.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Greeted and assisted clients, both in person and over the phone, providing exceptional customer service.
- Managed and organized tax-related documents, ensuring accuracy and confidentiality.
- Served as a liaison between clients and tax professionals, facilitating effective communication.
Administrative Assistant
McCarthy, Rose & Mills, LLP
02.2023 - 04.2023
- Drafted emails, letters, memos, and other correspondence regarding special projects.
- Developed and implemented efficient office organization systems to optimize workflow and productivity.
- Coordinate and manage office supplies, ensuring adequate stock levels and timely replenishment.
- Arrange and maintain a clean and organized workspace, promoting a positive and efficient work environment.
Executive Assistant & Office Manager
On The Border
Irving, Texas
02.2015 - 08.2018
- Provided administrative and business support to the CEO of On The Border Mexican Grill and Cantina and support other executive management team
- Maintain CEO’s calendar – plan and schedule meetings, teleconferences and travel
- Provided ongoing administrative support to senior executives, driving organizational success through the management of daily operations and special projects including but not limited to; manage executive calendars, strategically coordinating meetings, appointments, events, and travel arrangements
- On-site Event Planning for Restaurant Support Center, including leading and organizing the On The Border Culture Club team, organizing General Manager Conferences and Charity Golf Tournaments
- General Office Management – Assuring of supplies, cost controls, guest services and general upkeep
- Supervises the mail room and overall administrative activities for the Restaurant Support Center.
Marketing Coordinator & Administrative Assistant
Harwood International
Dallas, TX
05.1998 - 05.2012
- Managed successful projects and events as well as developed a solid set of production skills, which include resourcefulness, leadership, passion, intelligence, teamwork, problem-solving abilities and a talent for honing in on details
- Event planning for all projects and corporate associate parties
- Coordinated and managed events with up to 800 attendees, involving up to 150 partners/vendors and budgets ranging up to $2 million
- Worked closely with property management, investor relations, and corporate sales teams to develop revenue-generating national marketing, sales support and co-op programs and further build strong, quality brand image/awareness and positive consumer
- Assisted in planning, implementing, and monitoring marketing, branding, and advertising activities to improve the brand’s image and increase the customer experience and satisfaction
- Helped generate condo sells and leases for Azure by touring potential buyers
- Maintain marketing supplies, assist with meeting preparation and provide administrative support to marketing leadership for the smooth operation of the department
- Assists with Realtor relations (e.g., coordinates broker luncheons, distribution of collateral, and promotional material)
- Assisted the CEO’s Secretary with filing, answering busy phones, scheduling appointments, travel itineraries and assisted with each of our Project Developments.
Skills
- Executive team leadership
- Client/Vendor relations
- Market Analysis
- Budgeting
- Project management
- Team liaison
- Confidentiality
- Travel Coordination
- Customer Service
- Problem-Solving
- Multitasking
- Attention to Detail
Timeline
Administrative Assistant
McCarthy, Rose & Mills, LLP
02.2023 - 04.2023
Administrative Assistant
JS&A Control Systems
10.2021 - Current
Executive Assistant & Office Manager
On The Border
02.2015 - 08.2018
Marketing Coordinator & Administrative Assistant
Harwood International
05.1998 - 05.2012