Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kimberly Mason

Richmond,VA

Summary

May 15, 2023 Dear Hiring Manager: I am writing in reply to the advertisement seeking to fill the position of Assistant District Administrator Business. I can contribute twelve years of administrative experience combined from the City Of Richmond, the Attorney's Office, and Virginia Commonwealth University. I am currently the Management Analyst Senior (Office Manager) for the City Of Richmond, Attorney's Office. I am relied upon by the City Attorney to provide leadership and direct staff within all business functions. I am also tasked to lead each fiscal year's budget, procurement, facilities management, information technology, human resources, and supervising staff. It's vital that I communicate effectively with all levels of the reporting structure to accomplish directives and facilitate resolutions. I am also highly proficient in Microsoft applications and information systems. Ability to prioritize, plan, and implement work assignments. Organizational skills and self- motivated. Excellent verbal and written communication skills Ability to handle difficult and multiple tasks. Strong analytic and problem-solving abilities. My administrative background makes me an excellent candidate for this position. I look forward to learning more about the position and discussing my experience with you. Thank you for your time and consideration. Sincerely, Kimberly Mason .': ( toonmMmi@ ., Extensive experience with budgetary, financial, human resources, ancl procurement. , Creative problem solving when challenges arise. . Possesses strong \ interpersonal skills. Experience in maintaining and tracking databases. Strong attention to detail and focus on quality control. Good working knowledge of applicable Federal, State, and local regulations and guidelines. Knowledge of and the ability to apply basic accounting and mathematics. Ability to stay organized and to manage multiple high priorities; strong attention to detail. Ability to stay organized and to manage multiple high priorities in a fast-paced environment; strong attention to detail. Ability to learn new tools and processes quickly, attention to detail, and a "can do" attitude. Experience with or knowledge of inventory procedures to order and distribute supplies/equipment, knowledge of basic accounting skills. Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

9
9
years of professional experience

Work History

Management Analyst, Senior

City Of Richmond
01.2020 - Current
  • S Office
  • Oversee each fiscal year's budget for the Attorney's Office, to make sure adequate funds are available for business needs
  • Ensure the City Attorney is informed of all budgetary changes and expenses
  • Responsible for various duties that includes payroll, fiscal/finance duties for multiple agencies, procurement, budget, and office management
  • Maintained departmental personnel records
  • Coordinate travel requirements and reimbursements for attorneys and staff
  • Served as the point of contact for complex issues, ordering supplies, and office equipment
  • Provides leadership, resources, and effective communication within the department
  • Prepares, develops, and communicates administrative policies, and procedures along with strategic planning, internal controls, and emergency preparedness
  • Responsible for city attorney and other departments' accounts payable, invoices, and general and non- general funds
  • Serve as a liaison for outside government agencies and resolve complex issues.
  • Updated reports, managed accounts, and generated reports for company database.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Controlled finances to lower costs and keep business operating within budget.
  • Managed compliance to keep organization operating within legal and regulatory guidelines.
  • Reported to senior management on organizational performance and progress toward goals.
  • Evaluated employee records and productivity and submitted evaluation reports.
  • Successfully managed budgets and allocated resources to maximize productivity and profitability.
  • Coordinated with vendors and suppliers to facilitate timely payments.
  • Prepared and submitted monthly, quarterly and annual financial statements to inform decision-makers.
  • Utilized company's accounting systems to review reports and prepare assessments.
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
  • Analyzed financial data to identify trends and develop forecasts for future financial performance.
  • Assisted with development and implementation of financial policies and procedures to streamline operations.
  • Controlled resources and assets for department activities to comply with industry standards and government regulations.

Department Administrator

Virginia Commonwealth University
02.2014 - 01.2020
  • Reconcile budgets each month and prepare monthly reports for the department chair
  • Participate in budget forecasting and formulation
  • Prepare and authorize all requests dealing with the expenditure of department funds
  • Operate standard office equipment and use required software applications to produce correspondence, electronic communication, and maintain spreadsheets, and databases
  • Handle administrative details and routine issues independently, and take responsibilfty for completing these on time, to a high quality
  • Administers a timekeeping system in adherence toreporting guidelines
  • Oversee specialized budgets, and determine income needed to cover expenditures for event needs
  • Manage department supplies and inventory supply management
  • Establishes and maintains files, reports, and other hardcopy material related to departmental operations
  • Maintain confidentiality of sensitive business and personnel information
  • Prepare meeting binders for faculty
  • Prepare documents, correspondence, and reports
  • Monitor the department's budget and project expenditures; prepare reports on operational and financial activities, and analyze volumes and trends
  • Created purchase orders, utilize purchase cards within policies and procedures, and reconciled assigned indexes accordingly when ordering supplies for the department
  • Collaborate quarterly with Associate Dean, Human Resource Director, and department chair for budget analysis
  • Manage the department's budget and forecast expenditures while adhering to university and state policies
  • Prepare reports on operational and financial activities
  • Reconcile transmissions for Purchase Card in Bank of America Works
  • Serve as a liaison with all levels of administration to coordinate daily operations, accomplish directives, and facilitate resolutions of challenge
  • Manage arid monitor the everyday operations of the department efficiently and effectively which includes fiscal operations, budget, procurement, and timekeeping
  • Responsible for day-to-day project management including administration and development of organizational flow for specified projects
  • Serve as liaison between organizations and individuals regarding operational and administrative project issues; providing exemplary customer services to all stakeholders
  • Proficient in Microsoft programs, google, email, and calendar programs, and maintain electronic files for the department
  • Demonstrated ability to establish and maintain effective working relationships with university staff and students.

Education

Masters of Business Administration -

Averett University
Danville, VA

Bachelor of Science - Psychology

Virginia Commonwealth University
Richmond, VA

Skills

  • Demonstrated proficiency with
  • Microsoft Office Suite and working knowledge of all applicable computer software or ability to learn them
  • Office Organization
  • Strategic Vision
  • Department Oversight
  • Effective Customer Service
  • Operations Management
  • Office Operations
  • Funds Reconciliation
  • Expense Reports
  • Office Supplies and Inventory
  • Financial Reporting
  • Administration and Operations
  • Financial Management and Reporting
  • Financial Accounting
  • Budgeting
  • Budget Administration
  • Human Resources
  • Travel Coordination
  • Accounts Payable and Receivable
  • Billing and Invoicing
  • Account Reconciliation

Timeline

Management Analyst, Senior

City Of Richmond
01.2020 - Current

Department Administrator

Virginia Commonwealth University
02.2014 - 01.2020

Masters of Business Administration -

Averett University

Bachelor of Science - Psychology

Virginia Commonwealth University

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Kimberly Mason