Kimberly McLaughlin
Ormond Beach,FL
Summary
Client-focused Event Executive focused on translating visions into one-of-a-kind events. Expert in all facets of event planning with success in controlling costs through strategic negotiations with vendors, suppliers and venues. Committed to going the extra mile to make clients wishes come true.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Former UK Ambassador (Private Sector)
10.2020 - 02.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements with private charters to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Conducted research and analyzed data to provide detailed reports on various business topics.
Marketing & Event Executive
Southern Media & Marketing
08.2017 - 01.2020
- Organized recurring events on a monthly basis.
- Solicited and recruited new groups and organizations for mobile drives within established territories.
- Developed comprehensive event timelines to coordinate efforts of staff, volunteers, and vendors for successful execution.
- Delivered exceptional customer service to attendees, promptly addressing inquiries and resolving issues onsite and/or online.
- Optimized the event planning process by implementing efficient project management tools and techniques.
- Increased sponsor revenue, cultivating strong relationships with potential partners and securing commitments.
- Maximized event attendance, devising targeted marketing strategies to increase public awareness and interest.
- Optimized venue setup by working closely with decorators and caterers in order to create a welcoming atmosphere.
- Ensured compliance with all relevant regulations, obtaining necessary permits and licenses for events as needed.
- Utilized social media platforms effectively to promote events, engaging target audiences through compelling content creation.
- Implemented post-event evaluations to gather feedback from attendees, using insights to inform future improvements in event planning strategy.
- Managed vendor relationships for optimal results, negotiating contracts and monitoring performance.
- Analyzed strategies from past events to identify areas of improvement for increased efficiency in future projects.
- Managed all aspects of travel arrangements for speakers and VIP guests attending events, ensuring a positive experience throughout their stay.
- Coordinated with florists, photographers, and musicians as well as kitchen or catering staff on delivery, timing and service style of food.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Trained and supervised event staff to complete tasks on time.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Developed detailed event reports, documenting all aspects of each event.
Education
Business
Brookhaven College
Dallas, TXSkills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Guest Services
- Post-event Evaluation
- Event Promotion
- Team leadership and supervision
- Transportation and logistics planning
- Social Media Management
- Vendor Relationship Management
- Expense Control
- Venue Selection
- Fundraising Events
Timeline
Executive Assistant
Former UK Ambassador (Private Sector)
10.2020 - 02.2023
Marketing & Event Executive
Southern Media & Marketing
08.2017 - 01.2020
Business
Brookhaven College
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