Summary
Overview
Work History
Education
Skills
Websites
Certification
References
Timeline
Generic

KIMBERLY MOMBERGER

Monterey,CA

Summary

Senior administrative professional with contract administration and budget management experience in a municipal and federal environment. Proven track record in enhancing operational efficiency and fostering cross-departmental collaboration. Adept at managing processes, developing policies and training teams, ensuring compliance and quality standards are consistently met. Proficient in Microsoft Office Suite with excellent communication and interpersonal skills.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Administrative Coordinator

City of Pacific Grove Public Works
Pacific Grove, CA
06.2025 - Current
  • Coordinate essential public works activities: work orders for crews, triage public inquiries/requests, and coordinate OSHA training and public surplus auctions.
  • Assist in drafting RFPs, Invitiations to Bid, Professional Service Agreements, amendments and extensions. Liaise with city officials, staff, and the public to ensure scope and specs are current.
  • Research and prepare vendor invoicing and P-card statements for payment, ensuring contract specs and pricing were followed and CIP projects are documented while monitoring PO balances.
  • Initiate requests to establish POs for vendor invoicing based off contract specifications and pricing.
  • Compose official correspondence, manage internal databases, and maintain website/intranet content.
  • Manage communication to the public regarding public works projects.

Administrative Assistant II

Hamilton County School District
Chattanooga, TN
05.2023 - 06.2025
  • Managed Director's calendar, arranged travel, reconciled P-Card and coordinated employee evals for 18 staff. Kept high priority objectives in the forefront of daily issues to help Director not lose sight of urgent directives.
  • Ensured all procurement actions complied with applicable district, state, and federal codes, laws, policies and procedures. This included requisitions, employee expenses, requests for check, to final purchase order creation.
  • Coordinated with departments to ensure timely execution of contractual agreements.
  • Ran weekly reports and communicated with appropriate district-wide contacts requiring educating end-users on approval workflows.
  • Coordinated training for appropriate school personnel on complex procurement processes and requirements.
  • Accomplishment: built an Administrative SOP that is now being used organization-wide. Also asked to help oversee the development of SOPs for all areas of Procurement.

Administrative Coordinator / Business Manager

University of Tennessee at Chattanooga
03.2023 - 04.2023
  • Supported the Vice Chancellor for Marketing & Communications with calendar, email, and project oversight to create timely readiness specific to the Chancellor's demands on issues within her perview.
  • Processed purchase requisitions, invoices, and contract paperwork while providing oversight and recommendations on division budgets.
  • Accomplishment: helping provide order and clarity to the VC's schedule to optimize her time by creating new calendaring and tracking systems which were not in place. Also brought the department current on a six month backlog of invoices and p-card reconciliations.

Administrative Specialist

University of Tennessee at Chattanooga
07.2022 - 03.2023
  • Assistant to Department Head; managed calendar, organized public events, processed tenure paperwork and managed student interns.
  • Handled monthly budget reports and reconciliations; processed student payroll and purchasing.
  • Scheduled courses and managed faculty events and administrative operations.

Executive Aide

Middle Tennessee State University – Computer Science Department
01.2022 - 06.2022
  • Provided executive-level support for the Chair and faculty.
  • Managed payroll, scholarships, course schedules, and student records via Banner software.
  • Supervised tutors and coordinated departmental events and communications.

Maintenance Administrative Supervisor /Senior Contracts Administrator

City of Monterey, CA
Monterey, CA
01.2020 - 08.2021
  • Responsible for administrative operations including management of 150+ vendor contracts, ensuring compliance with contract scope and terms.
  • Compiled RFPs, bid proposals, awarded and renewed contracts, and ensured contract values were adhered to in conjunction with maintenance of City and U.S. Government owned properties in Monterey region.
  • Provided oversight on work order system (Infor) and resolved any issues to be able to respond in a timely manner to emergency call-ins. Managed four front-office staff and provided oversight of their efforts with regard to work requests, reconciling employee P-Cards, invoice processing, and payroll.
  • Performed annual evaluations, hired new staff, and ideveloped current staff.
  • Developed a procedural manual for all processes for training to ensure consistency and understanding of expectations.
  • Implemented a cross-training approach so that front office staff were trained in all three main areas and rotated those tasks on a quarterly basis to reduce burnout during employee absence or turnover.

Administrative Assistant II

City of Monterey, CA
Monterey, CA
04.2018 - 01.2020
  • Processed payment of department invoicing within 30-day term agreement for 200+ vendors, requiring familiarity with scope, term and value of over 100 service contracts to ensure accuracy.
  • Verified, posted and reconciled all department staff p-card purchases which required knowledge of numerous budget accounts and verifying charges were posted accurately within deadlines.
  • Processed bi-monthly payroll for 60+staff, tracked leave usage and set up on-call schedules.
  • Accomplishment: streamlined allocation of invoicing and credit card purchases by utilizing data validation functions within Excel to achieve 100% accuracy, reducing the need for journal entries later.

Administrative Assistant I

City of Monterey, CA
Monterey, CA
05.2017 - 04.2018
  • Documented and tracked deliverables under a Federal Inter-Governmental Support Agreement (IGSA) between the City and the U.S. Government to provide maintenance support to federal buildings at the Presidio and the former Ft. Ord.
  • Updated training files and developed front office protocols.
  • Wrote an SOP for the warehouse specific to procuring and utilizing inventory so as to accurately track the use of City and federal tools/supplies.

Executive Administrative Assistant / Worship Arts Director

Carmel Presbyterian Church
Carmel, CA
09.2010 - 05.2017
  • Managed administrative and media functions for various weekly services and outreach initiatives.
  • Executive Assistant to the senior pastor; managed calendar and organized documents and information for meetings.
  • Participated in the interviewing, hiring, terminating and evaluating of staff.
  • Supervised a five-person media and communications team; managed all web, social, and internal communications.
  • Supported board-level initiatives, facilitated meetings, and built a substantial volunteer base while coordinating their efforts.

Education

Bachelor of Arts - Liberal Studies

California State University, Fresno

Skills

  • Executive & Administrative Support
  • Budget management
  • Local gov't contract administration
  • Procurement processes
  • Database management
  • Problem solving
  • Team collaboration
  • Excellent communication & interpersonal skills
  • Motivational leadership
  • Team mentoring and training
  • Project Momentum & Follow-through
  • Policy & SOP Development
  • Microsoft Word, Excel, Outlook, Teams, PowerPoint, Publisher

Websites

Certification

  • Certified Associate Project Management (In-progress)
  • Certified Public Procurement Officer (Testing October 2025)

References

References available upon request.

Timeline

Administrative Coordinator

City of Pacific Grove Public Works
06.2025 - Current

Administrative Assistant II

Hamilton County School District
05.2023 - 06.2025

Administrative Coordinator / Business Manager

University of Tennessee at Chattanooga
03.2023 - 04.2023

Administrative Specialist

University of Tennessee at Chattanooga
07.2022 - 03.2023

Executive Aide

Middle Tennessee State University – Computer Science Department
01.2022 - 06.2022

Maintenance Administrative Supervisor /Senior Contracts Administrator

City of Monterey, CA
01.2020 - 08.2021

Administrative Assistant II

City of Monterey, CA
04.2018 - 01.2020

Administrative Assistant I

City of Monterey, CA
05.2017 - 04.2018

Executive Administrative Assistant / Worship Arts Director

Carmel Presbyterian Church
09.2010 - 05.2017

Bachelor of Arts - Liberal Studies

California State University, Fresno

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