Kimberly Newcomer
Lewisburg,PA
Summary
Driven and resourceful administrative professional with 18+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
Work History
Associate Executive Assistant
Geisinger Health System
12.2012 - Current
- Handled highly confidential information and drafted agendas, communications, announcements and slides.
- Researched complex inquiries and responded or escalated inquiries and recommended solutions.
- Prioritized activities and took prompt action based on understanding of departmental objectives and business needs.
- Liaised and coordinated activities of administrative support staff to accomplish department goals.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteered to help with special projects of varying degrees of complexity.
- Promoted team productivity by keeping supplies organized and well-stocked.
Senior Administrative Assistant
Geisinger Health System
10.2006 - 12.2012
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Created and updated records and files to maintain document compliance.
- Offered technical support and troubleshot issues to enhance office productivity.
- Managed electronic records database and handled all file requests.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Maintained personal schedule, professional calendar and individual appointments for senior staff members.
- Coached new employees on administrative procedures, company policies, and performance standards.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Conducted research to assist with routine tasks and special projects.
- Acquired proper equipment, refreshments and supplies for meetings.
- Arranged business travel details for company employees per supervisor requirements.
- Placed, accepted and followed-up on customer inquiries by phone on behalf of executive staff.
- Coordinated office activities and public events.
- Wrote and prepared deliberate agendas for company meetings.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Assisted coworkers and staff members with special tasks on daily basis.
Education
Associates in Business Administration -
Newport Business Institute
Williamsport05.1999
Skills
- Office Support
- Workflow Improvements
- Executive Calendars
- Microsoft Office
- Meeting Minutes
- Goal Minded
- Travel Arrangement Coordination
- Employee Timesheet Processing
- Office Supplies and Inventory
- Meeting Agenda Preparation
- Arrange Business Meetings
- Client Meetings
Timeline
Associate Executive Assistant
Geisinger Health System
12.2012 - Current
Senior Administrative Assistant
Geisinger Health System
10.2006 - 12.2012
Associates in Business Administration -
Newport Business Institute
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