Summary
Overview
Work History
Education
Skills
Clearance
Timeline
Generic

Kimberly N. Gray

Cullman,AL

Summary

Administrative Professional and Office Coordinator with over 13 years of professional experience, collecting data and creating monthly reports, maintain tracking of facility work orders. Proven customer service professional leading sales staff by holding motivational meetings and leading staff to accomplish month end goals .Over 2 years’ experience managing conference rooms, supporting high profile meetings, organizing and maintaining office supplies, 11 years of retail sales and customer service experience.

Senior administrative professional with proven track record in optimizing office functions and supporting executive teams. Known for efficient handling of schedules, correspondence, and meeting logistics to drive organizational success. Highly collaborative, adaptable to changing needs, and committed to delivering exceptional administrative support.

Overview

8
8
years of professional experience

Work History

Senior Administrative Assistant

Booz Allen Hamilton, BAH
01.2018 - Current
  • Generated monthly utilization reports for conference rooms in five regional offices using collected data.
  • Coordinated weekly seating calendar for guests.
  • Distributed updated phone roster monthly.
  • Managed supplies and maintenance for 10 Xerox printers and 2 copiers.
  • Ensured office service tickets were regularly updated.
  • Managed office supply inventory for a team of 50-75.
  • Designed and updated office signage to enhance organizational efficiency.
  • Conducted monthly inspections for office maintenance.
  • Ensured compliance with requirements for vendor badge issuance.
  • Led emergency evacuation training sessions for emergency team.
  • Reconciled monthly catering charges through meticulous documentation.
  • Communicated TOL reminders bi-monthly for Southeastern Region.
  • Facilitated tasks necessary to secure Greening Certifications.
  • Collaborated with colleagues to manage regional all-hands events.
  • Managed office loaner computers by developing a manual with check-in and check-out procedures.
  • Ensure upkeep of standard operating procedures manual for reception and conference room coordinator.
  • Participated in IAAP Booz Allen Hamilton Chapter activities.
  • Coordinated audio visual requests efficiently.
  • Managed reception area, directing calls and checking in visitors.
  • Coordinated schedules and meetings, ensuring effective communication among team members.
  • Supported project management activities through meticulous tracking of deadlines and deliverables.
  • Developed training materials to enhance onboarding processes for new employees.
  • Led administrative initiatives that improved workflow processes and enhanced team productivity.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Enhanced office environment, organizing spaces for better workflow and employee comfort.
  • Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
  • Coordinated complex scheduling for executives, optimizing time management and enhancing productivity.
  • Mentored junior administrative staff, fostering professional development and enhancing team performance.
  • Developed comprehensive reports for management review, ensuring accuracy and timely distribution of information.
  • Collaborated with cross-functional teams to support project initiatives, driving alignment across departments.
  • Arranged business travel details for company employees per supervisor requirements.
  • Acted as backup for other employees by providing support and adapting to requirements of department.
  • Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
  • Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
  • Managed sensitive information with utmost discretion to maintain confidentiality at all times.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
  • Coordinated office activities and public events.
  • Acquired proper equipment, refreshments and supplies for meetings.
  • Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
  • Expertly coordinated logistics for functions both within and outside of organization.
  • Streamlined office operations by implementing efficient administrative processes and procedures.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.

Senior Administrative Assistant

Booz Allen Hamilton, BAH
01.2018 - Current
  • Generated monthly utilization reports for conference rooms in five regional offices using collected data.
  • Coordinated weekly seating calendar for guests.
  • Distributed updated phone roster monthly.
  • Managed supplies and maintenance for 10 Xerox printers and 2 copiers.
  • Ensured office service tickets were regularly updated.
  • Managed office supply inventory for a team of 50-75.
  • Designed and updated office signage to enhance organizational efficiency.
  • Conducted monthly inspections for office maintenance.
  • Ensured compliance with requirements for vendor badge issuance.
  • Led emergency evacuation training sessions for emergency team.
  • Reconciled monthly catering charges through meticulous documentation.
  • Communicated TOL reminders bi-monthly for Southeastern Region.
  • Facilitated tasks necessary to secure Greening Certifications.
  • Collaborated with colleagues to manage regional all-hands events.
  • Managed office loaner computers by developing a manual with check-in and check-out procedures.
  • Ensure upkeep of standard operating procedures manual for reception and conference room coordinator.
  • Participated in IAAP Booz Allen Hamilton Chapter activities.
  • Coordinated audio visual requests efficiently.
  • Managed reception area, directing calls and checking in visitors.
  • Coordinated schedules and meetings, ensuring effective communication among team members.
  • Supported project management activities through meticulous tracking of deadlines and deliverables.
  • Developed training materials to enhance onboarding processes for new employees.
  • Led administrative initiatives that improved workflow processes and enhanced team productivity.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Enhanced office environment, organizing spaces for better workflow and employee comfort.
  • Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
  • Coordinated complex scheduling for executives, optimizing time management and enhancing productivity.
  • Mentored junior administrative staff, fostering professional development and enhancing team performance.
  • Developed comprehensive reports for management review, ensuring accuracy and timely distribution of information.
  • Collaborated with cross-functional teams to support project initiatives, driving alignment across departments.
  • Arranged business travel details for company employees per supervisor requirements.
  • Acted as backup for other employees by providing support and adapting to requirements of department.
  • Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
  • Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
  • Managed sensitive information with utmost discretion to maintain confidentiality at all times.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
  • Coordinated office activities and public events.
  • Acquired proper equipment, refreshments and supplies for meetings.
  • Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
  • Expertly coordinated logistics for functions both within and outside of organization.
  • Streamlined office operations by implementing efficient administrative processes and procedures.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.

Education

Desktop Applications Specialist Certification - Microsoft Outlook 2010, Excel 2010, PowerPoint 2010, Access 2010, Publisher 2010

University of Alabama Huntsville
Huntsville, AL

Business Management, Physical Education

Calhoun Community College
Decatur, AL

Career Development Program - undefined

T-Mobile Management
Decatur, AL

Skills

  • Organizational skills
  • Active listening skills
  • Customer service
  • Attention to detail
  • Communication skills
  • Relationship building
  • Mathematical skills
  • Data analysis
  • Problem solving skills
  • Interpersonal skills
  • Collaboration

Clearance

Hold a Secret Level Clearance

Timeline

Senior Administrative Assistant

Booz Allen Hamilton, BAH
01.2018 - Current

Senior Administrative Assistant

Booz Allen Hamilton, BAH
01.2018 - Current

Desktop Applications Specialist Certification - Microsoft Outlook 2010, Excel 2010, PowerPoint 2010, Access 2010, Publisher 2010

University of Alabama Huntsville

Business Management, Physical Education

Calhoun Community College

Career Development Program - undefined

T-Mobile Management

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