Kimberly Niles
Medical Lake
Summary
Dependable accounting professional acknowledged for reliability, integrity and quick-learning ability. Highly skilled Accounting Assistant with eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature.
Overview
2025
2025
years of professional experience
Work History
Accounts Payable Specialist
Central Pre-Mix
02.2024 - Current
- Process accounts payable weekly check run for assigned locations.
- Responsible for compiling and keying a complete and accurate monthly accrual for assigned vendors.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reconcile monthly vendor statements.
- Provide assistance and support to all Accounts Payable team members.
- Ensure 1099 vendor information is received and input in to accounts payable system. Assist in 1099 processing for all companies.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
Accounting Assistant
Specialty Group
12.2019 - Current
- AR Lead - Invoicing, Collections, Posting Payments, and reviewing AR List for clean up as needed, and reconciling for Month End.
- AP - Setup Vendor, Request W-9 if new, Enter Invoices, Submit for Manager Approval, Process Manual Check for Online Payment or Physical Check to Mail to Vendor.
- All Business License - Submit Annual Reports and Renewal Online. (WA Business License, WA Contractor License, WA SOS, Reseller Permit, etc.)
- Prepare and Submit ID Sales Tax Report and WA B&O Report for (3) Companies.
- ACH Positive Pay Review for all accounts - General Checking and Payroll Checking Accounts.
- Month End Journal Entries: AR to match Due to Due From Accounts for Intercompany Invoicing.
- Month End Journal Entries: Amortization & Depreciation
- Month End for Journal Entries: AP for Loans, Insurance Splits, 401k payments, etc.
- Payroll Review, Payroll Submission, Prep Payroll Quarterly's and Submit Online Payments. (Construction Payroll is Weekly)
Contracts Administrator
Specialty Group
10.2016 - 12.2019
- Contract Admin Support: Ensure understanding and Management of Contracts, Maintaining contracts compliance, Follow up on contractual items on a regular basis, Manage contract milestone activities, and close-out activities, ensure orderly turnover of project.
- Responsible for processing monthly Subcontract Billing and Lien Releases
- Assist Office Manager with day to day operations as needed
- Work with varying seniority levels, including staff, managers and external partners.
Medical Secretary / Scheduler
Deaconess Medical Center
2013 - 10.2016
- Schedule/Patient Registration for outpatient studies for heart and vascular testing at (3) locations.
- Call patients prior to their test; to remind them of and confirm test study, time, and location.
- Greet arriving outpatients; notify appropriate staff for testing.
- Assemble patient charts (prior to admission); assure department receives an order for each outpatient test scheduled, w/prior insurance authorization.
- Process patient forms/data, patiently and effectively provide feedback and information to patients and their families.
- Provide information to assist patients in obtaining hospital and clinical services.
NICU Health Coordinator
Deaconess Medical Center
03.2012 - 03.2013
- Responsible for coordinating internal and external phone communications among staff, patients, and providers. Provide new patients with information/direction to visitors of the NICU and ICN which are locked down units.
- Transcribe physician order, filing patient info, and scheduling tests and appointments for patients as needed. Other duties include records keeping, supplies and equipment for the unit stocked.
- Daily start/end of shift reporting; providing information for physicians, nurses, and other health professionals.
- Retrieve/ Deliver pt labs, consults, and reports. Distributed information to appropriate hard chart or patient bedside.
- Provided clerical support for outpatient Developmental Clinic Appointments & Discharge Coordinator.
Education
High School Diploma -
Baldwin High Shool
Maui, Hawaii05.1994
Skills
- Month-End Documentation
- Month-End Reconciliations
- Payroll Processing
- Collections and Invoice Processing
- Executive Support
Timeline
Accounts Payable Specialist
Central Pre-Mix
02.2024 - Current
Accounting Assistant
Specialty Group
12.2019 - Current
Contracts Administrator
Specialty Group
10.2016 - 12.2019
NICU Health Coordinator
Deaconess Medical Center
03.2012 - 03.2013
Medical Secretary / Scheduler
Deaconess Medical Center
2013 - 10.2016
High School Diploma -
Baldwin High Shool
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