Kimberly Pinkstaff

Sherman Oaks,CA

Summary

High-achieving and trustworthy executive administrative professional with extensive experience. Strong organizational skills and excels within deadline-intensive environments. Tenacious work ethic with proven ability to liaise effectively and efficiently with department heads, A-list celebrities and high-profile political figures. Manage sensitive information with utmost confidentiality and discretion.

Overview

years of professional experience

Work History

Casting Contract Coordinator (Features)

WARNER BROS. PICTURES

05.2022 - Current

Responsible for generating, distributing, and maintaining contracts for performers on motion pictures and HBSVOD projects
Provide contract coordination on assigned feature productions from pre-production through post-production
Coordinate with casting directors, producers, and production office staff relating to the employment of performers and ensuring compliance with SAG-AFTRA guild regulations along with Warner Bros
Company policy
Initiate and distribute contracts and payroll documents for ADR/loop group performers during post-production
Act as primary contract between internal Warner Bros
Personnel in addition to production staff, payroll departments, business affairs, legal and talent representatives
Interface with the IT department and software developers to continue the development and enhancements for the internal features casting database
Responsible for collecting all call sheets, production reports, and Exhibit G work activity
Manage and process SAG-AFTRA clearances and Taft-Hartley waiver submissions
Maintain extensive internal filing system
Generate and timely respond to heavy email traffic
Submit weekly Exhibit G’s to SAG-AFTRA on assigned features

Executive Assistant to Fred Fontana (remote)

FONTANA PRODUCTIONS

03.2021 - 04.2022

Provided remote administrative support for producer/writer to ensure accurate and precise communication across multiple time zones throughout physical and post-production
Maintain internal database
Intensive calendar scheduling
Manage filing system
Heavy phone and Zoom traffic
Executive correspondence
Meeting facilitation
Expense reporting and reconciling
Compose and respond to email

Executive Assistant to Jerry Weintraub

JERRY WINTRAUB PROCUTIONS

01.1996 - 05.2020

Served as critical gatekeeper by being first point of contact for Jerry Weintraub
Delivered exceptional administrative support for a busy, high-profile film producer in addition to providing in-depth support for studio executives to ensure seamless day-to-day office operations
Accountable for complex management, heavy appointment scheduling, domestic and international travel arrangements, expense reporting, executive correspondence, office supply and procurement as well as meeting and event planning
Provided on-site operational and administrative assistance during major film productions, including Oceans 11, Oceans 12, Oceans 13, The Brink, Tarzan and Behind The Candelabra
Partnered with event planners to plan and execute numerous meetings, conferences, teleconferences, and prestigious events for hundreds of guests
Including the close logistical coordination related to security, parking, seating arrangements, catering, guest speakers and guest lists
Championed the storage, care and preservation of archive contents and artifacts, designed warehouse layout for placement of said artifacts and collaborated with Grammy Museum curators in preparation of memorabilia exhibit and event after-party
Catalogued and compiled a detailed inventory from an extensive library of business career and personal files along with wide-ranging memorabilia collection
Recognized for ability to thrive in a demanding and every-changing work environment requiring diligent ability to multi-task and adapt regularly
Updated and maintained confidential databases and records.

Timeline